A vendor is added straight as a contact with no qualification, no documents and no approval trail. There is nothing between "we met them" and "we are paying them".

Insurance certificates, licenses and quality certs expire and nobody notices until an audit, an incident or a rejected delivery makes it everyone's problem.

Late deliveries, quality issues and invoice errors live in people's heads and email threads, not in data you can rank, review or act on.

A separate registration, qualification questionnaire and approval workflow sit before the contact ever exists. Approve, and Odoo creates the supplier, syncs bank details and grants portal access automatically.

Configure which documents are required, when they expire and how far ahead to warn. The system flags expiring and expired paperwork, raises reminder activities and can suspend a vendor whose required document has lapsed.

On-time delivery, quality, invoice accuracy and manual criteria combine into a weighted score and a RAG rating, computed from your real Odoo receipts and vendor bills. No more gut feel.

A public page where suppliers apply, upload required documents and confirm their email, before any internal user touches the record.

Define your own criteria and weights. A registration is scored automatically and must clear your minimum before it can be approved.

Approval creates the supplier contact, copies bank details, opens portal access and makes the vendor selectable on quotations and purchase orders.

Choose to warn or hard-block confirming a purchase order for a vendor that is not approved or has been suspended. Only vetted suppliers get orders.

Set each document as required or optional, with or without an expiry date, a reminder window, and whether it appears on the vendor portal or stays internal.

A scheduled action marks documents valid, expiring or expired, raises reminder activities and can automatically suspend a vendor whose required document has lapsed.

Approved vendors log in to a read-only profile, see their document status and upload renewals. You control per vendor whether they see their purchase orders and bills.

A live OWL dashboard with clickable KPI tiles and charts, a scorecard pivot to compare every supplier, and an expiring-documents report for compliance.

Receipts on or before schedule

Returns and defect rate

Bills without credit notes

Responsiveness and communication

Weighted green / amber / red

A supplier applies on the public portal, or your team creates the registration, filling company details, banking and the required documents.

The registration is scored against your criteria and moves through submitted and under review. Reviewers check documents and the qualification score.

On approval, Odoo creates the vendor contact, copies bank details, grants portal access and makes the supplier selectable on purchase orders.

As receipts and bills flow in, each supplier is scored on on-time delivery, quality and invoice accuracy, then rated green, amber or red.

Documents are tracked to their expiry with reminders, vendors renew their own paperwork on the portal, and the dashboard keeps the whole supplier base in view.

Full Odoo roll-outs from requirements to go-live, across any industry and company size.

Bespoke modules, OWL components and business logic built precisely to your workflow.

Zero-data-loss upgrades from older Odoo versions with full custom module porting.

Payment gateways, shipping carriers, biometric devices, eCommerce and third-party APIs.

Performance, security and code-quality reviews that surface risks before they become problems.

Ongoing helpdesk, user training and monthly retainers so your team stays productive.