Beauty Analysis Dashboard

This functionality streamlines beauty treatment planning by allowing practitioners to filter patient cases based on criteria like name, date, or status, and then select a specific case. Once selected, an interactive facial zone chart appears, enabling the practitioner to visually choose affected face parts and assign targeted aesthetic treatments or procedures. Each selected face part can be marked with colors or icons to indicate its treatment status, making the process accurate, visual, and efficient for both record-keeping and patient communication.

Main Features:

• Case Filtering - Quickly search and select cases by case number.
• Interactive Facial Zone Interface.
• Click-to-Assign Treatments - Assign specific treatments to selected face part directly from the chart.
• Real-time Updates - Changes reflect immediately in the treatment plan.
• Track clinic history.

Patient Self-Service Portal

The Patient Self-Service Portal is a secure, user-friendly web interface that extends your Odoo clinic application directly to your clients. By allowing patients to log in securely from any smartphone or computer, the clinic bridges the gap between expert clinical care and modern digital convenience. It helps patients to take control of their aesthetic journeys while cutting down on administrative phone calls for your reception team.

Main Features:

• Secure patient authentication.
• Easily track own history.
• Portal Access

Appointment Process - User Access Role : Receptionists

Public users can easily request appointments online, which are reviewed and confirmed by the clinic receptionist via an automated email notification. Once confirmed, the system instantly initializes a new beauty case, automatically registers the patient as a secure website portal user, and adds them into the clinic's permanent medical records.

Main Features:

• Public Online Appointment Requests:
  • Allows any website visitor to easily submit an appointment request by entering their details directly into a public web form.
• Receptionist Confirmation :
  • Appointments are verified and approved by clinic staff.
• Email Notifications :
  • Patients receive automatic email confirmation once their appointment is approved.
• Portal User Registration :
  • Patients are auto-registered as portal users upon appointment confirmation.
• Patient Record Management:
  • Confirmed patients are added to the clinic’s database for future tracking and care continuity.

Beauty case Generating & Handling - User Access Role : Beautician

Once an appointment is confirmed by the receptionist, a beauty case is automatically created for the patient. This case acts as a complete record of the patient’s visit and treatment. The assigned practitioner then accesses the case to review the patient's details, medical history, and symptoms. Based on this information, the practitioner conducts a clinical skin diagnosis. Following the diagnosis, a personalized treatment plan is initiated. As treatment progresses, the beautician or dermatologist can update the case with ongoing procedures, treatment stages, and prescriptions. All actions taken, such as medication prescribed, clinical notes, and progress updates, are stored in the beauty case for traceability. Once the treatment is fully completed, the case is marked as Done. The system then generates an invoice automatically, detailing the services rendered, medicines used, and applicable charges. This ensures a smooth and transparent billing process for both the clinic and the patient.

Main Features:

• Automated Beauty Case Lifecycle:
  • A beauty case is instantly generated upon appointment confirmation, linking patient and appointment data.
• Dynamic Progress & Prescription Tracking:
  • Allows clinicians to log real-time updates regarding treatment stages, operational procedures, and specialized product prescriptions directly within the file.
• Full Clinical Traceability:
  • Maintains a tamper-proof digital footprint of all chronological clinical notes, administered services, and updates for legal and operational transparency.
• Automated Status Management:
  • Features a clear pipeline tracking state where a case can be marked as "Done" once all treatment criteria are satisfied.

Invoice

The Invoicing and Payment Module streamlines the financial checkout process for your clinic. By integrating directly with the Odoo accounting tools, it ensures that payment processing is fast, secure, and completely paperless for both the receptionist and the patient.

Main Features:

• Role-Based Checkout Login:
  • Allows the receptionist to securely log into a dedicated terminal interface to access active cases or bills instantly.
• Automated Digital Invoice Generation:
  • Instantly compiles a professional, itemized receipt detailing treatments, used medicines, and clinic charges once payment is validated.

Configuration

The system allows easy configuration of essential beauty clinic data, including facial zone images and names, insurance providers, patient relationships, chronic conditions, allergies, medicines, beauty procedures, and practitioner specialties. This ensures accurate records and smooth clinic operations.

Key Features:

• Visual Facial Zone Customization:
  • Allows easy management and naming of distinct facial area image maps (such as Forehead, Cheeks, and Lips) that feed directly into the practitioner's interactive selection screens.
• Comprehensive Health Registries:
  • Centralizes the setup of chronic conditions, patient allergies, and standard medicine catalogs to enable accurate safety cross-checks during diagnosis.
• Insurance & Provider Mapping:
  • Provides a dedicated configuration panel to manage supported insurance providers, coverage policies, and partner clinic frameworks.
• Flexible Patient Relationship Linking:
  • Enables staff to define and map familial or guardian connections between customer accounts for clear group profile management.
• Dynamic Procedure Cataloging:
  • Allows administrators to pre-define the clinic’s entire menu of beauty treatments, pricing rules, and default supplies used per aesthetic session.
• Role & Specialty Structuring:
  • Supports the creation and assignment of unique practitioner profiles and medical specialties, ensuring patients are routed to the right expert during booking.

Administrators

The Administrator (Admin) holds full, unrestricted access rights across the entire Beauty Clinic Management system ecosystem. Operating as the central account, the Admin oversees all technical configurations, operational workflows, and sensitive data structures. This role ensures total data security, smooth multi-department coordination, and full customization of the system to adapt to the clinic's evolving business needs.

Key Features:

• Global System Customization:
  • Grants full authorization to modify and update all dashboard components, visual charts, KPIs, and reporting parameters.
• Universal Case & Record Oversight:
  • Allows full administrative access to review, edit, override, or manually escalate any active beauty case or patient medical history.
• Integrated Financial & Invoicing Control:
  • Enables absolute oversight of billing structures, payment validation pipelines, and direct integration with the Odoo accounting tools.