Categories & Tags Setup

To ensure RSS feed validation on Apple Podcasts and Spotify, your catalog must follow standard categorical listings and tagging.

Configuration Steps:

• Go to Podcast → Configuration → Categories to review pre-loaded structures matching Apple Podcasts taxonomies.
• Setup custom tags in Configuration → Tags to assign thematic indicators to episodes for quick indexing.
• These indicators will auto-inject correct categorizations and search tags directly inside your XML feed headers.

Apple Podcast Categories Taxonomy

Configure primary and secondary podcast categories matching Apple Podcasts and Spotify taxonomy standards to ensure feed compliance.

Thematic Episode Tags

Create and manage flexible tags to categorize episodes by theme, topic, or guest, facilitating easier search and index filtering.

Show & Season Setup

Establish the anchor of your catalog by creating a detailed Show and structuring it into multiple active or planned Seasons.

How to Setup:

• Navigate to Podcast → Shows → All Shows → New.
• Fill in Show Title, Author, Apple-compliant Category, Language, and owner contact metrics. Upload high-res Show Artwork.
• A unique web slug is auto-generated (e.g., tech-founders-weekly) for public routing.
• Go to the Seasons tab and click Add a line to generate season records with custom start dates and season numbers.

Podcast Show Catalog

One page per show with cover art, language, owner contact, the network it sits under and the public URL slug used on the website and the RSS feed.

Show Seasons Setup

Organize your shows into separate seasons, tracking season numbers, start dates, descriptions, and episode counts.

Production Task Automation

Save administrative overhead by pre-defining stage checklists that trigger automated Odoo Project task generation.

Setting up Automations:

• Go to Podcast → Configuration → Production Templates and review pre-loaded interview templates.
• Open an episode in draft and link a template under the Production tab. Specify the assigned Producer and Editor.
• Click "Generate Production Tasks" in the header. A dedicated project is immediately compiled, auto-assigning subtasks to editors and producers.

Production Task Templates

Define reusable production task templates representing key checklist steps to build an automatic workflow schedule.

Production Template Configuration Form

Configure stage-specific checklist items, establishing sequence orders, required roles, and detailed action instructions.

Assign Crew Roles (Producer & Editor)

Quickly assign primary Producers and Editors to episodes, streamlining responsibility and scheduling tasks.

Auto-Assigning Production Tasks

Automate workflow assignments: transitioning an episode to a new stage instantly generates and assigns tasks to the crew.

Studio Booking Calendar

Maintain scheduling clarity for your recording studios and podcasting rooms with built-in overlap protections.

How to book:

• Define physical studios in Podcast → Studio → Studios & Rooms, including passenger capacities and room features.
• Go to Studio → Booking Calendar and click any date/time block to draft a booking.
• Link the target show episode and click Confirm. This automatically generates a shared calendar meeting event.
• Built In Check: Trying to book a second session that overlaps the same room and time is blocked with a clear warning, so double bookings cannot happen by mistake.

Studio & Room Registry

Manage physical recording studios, equipment resources, and maximum capacity limits for multi-room booking coordination.

Studio Booking Calendar View

Visual calendar view of studio bookings to easily identify open time slots and schedule recordings without double-bookings.

Studio Booking Form

Book a session by picking the show, episode, studio room, date range and the crew members on one form.

Booking Collision & Overlapping Validation

A second booking that overlaps the same room and time is blocked with a clear warning, so the calendar stays clean.

Equipment & Maintenance Logs

Keep track of valuable audio boards, microphones, headphones, and cables to secure smooth recordings without interruptions.

How to track:

• Navigate to Podcast → Studio → Equipment and register items with brands, models, serial numbers, and locations.
• Set status indicators (Excellent, Good, Needs Repair). Items flagged "Needs Repair" are highlighted in red for engineers.
• Under the Maintenance Log tab, record preventive maintenance events, calculate historical repair costs, and set next check-up dates.

Studio Equipment Registry

Keep an inventory of microphones, mixers, cameras, and software licenses, linking them to specific studio locations.

Equipment Maintenance Logs

Track technical issues, schedule periodic maintenance, record repair costs, and log hardware downtime.

Kanban Pipeline & Chapter Markers

Episodes move through a 12 stage kanban that covers the whole production journey. Each card holds the audio file, the chapter list and the metadata that ends up on the website and the feed.

How to coordinate:

• Go to Episodes → Production Pipeline to view cards representing drafts, scripted material, schedules, and edits.
• Open an episode, go to the Audio tab, and upload the final MP3 media file. Set recording dates and actual durations.
• Go to the Chapters tab to outline marker points (e.g. 00:00 Intro, 05:30 Discussion, 25:00 Outro) which display as clickable seeks in the front-end player.

Interactive Kanban Production Pipeline

Track episodes across 12 custom stages (from Brainstorm to Published) with drag-and-drop kanban cards.

Episode Audio & Metadata Upload

Upload raw audio files, calculate file sizes, specify audio duration, and manage episode release metadata.

Interactive Episode Chapters

Set precise timestamp chapter markers with custom titles, images, and links for enhanced listener navigation.

Public Website & Audio Player

Deliver a stunning web portal for your audience, providing direct listings, rich graphics, and fluid player integrations.

Frontend Website Capabilities:

• Visit http://<domain>/podcast to review compiled listings of published shows.
• Each show gets a landing path detailing seasonal hierarchies, links to major streaming platforms, and published episodes.
• Individual episode detail pages feature a beautifully integrated HTML5 media player that reads chapter marks. Clicking any chapter instantly jumps the audio track timeline.

Podcast Website Homepage

A public landing page that lists every published show with cover art, ready to share with listeners.

Website Show Page

Frontend page dedicated to a specific show, displaying all its active seasons, latest episodes, and subscribe options.

Web Media Player & Episode Page

The episode page carries an HTML5 audio player, the show notes and a list of chapter markers listeners can click to jump in the timeline.

Apple Podcasts & Podcasting 2.0 Feeds

Distribute your podcast shows automatically with valid, structured, and compliant XML RSS feeds.

Distribution Workflow:

• The system automatically serves feeds dynamically at the path: http://<domain>/podcast/<show-slug>/feed.xml.
• The feed already contains the itunes, podcast, atom and content namespaces, so Apple Podcasts and Spotify accept it without extra tweaks.
• XML schemas include enclosure files, transcripts, chapter specifications, and person tags matching Podcasting 2.0 standards.

Podcasting 2.0 Compliant RSS Feed

A public RSS feed for each show, served at a clean URL with all the namespaces Apple Podcasts and Spotify need, ready to submit.

Guest Profiles & CRM Outreach Pipelines

Keep track of expert guests and interview bookings. Streamline cold outreach and coordination in a specialized CRM.

How to coordinate guests:

• Create guest cards in Podcast → Guests → All Guests, including job titles, brief bios, expertise tags, and contact detail integrations.
• Manage bookings in the Guests → Guest Outreach Pipeline, a dedicated kanban for guest outreach where you track pitches, follow ups and confirmations.
• Link guest records to episodes under the Guests tab. This auto-calculates guest appearance stats and highlights appearances on bio pages.

Guest Profile Management

Build detailed profiles for guest speakers including biography, profile picture, social links, and website slug.

Guest Outreach CRM Pipeline

Track booking pitches, schedule outreach campaigns, and manage guest communications using an integrated Odoo CRM pipeline.

Episode Guest Participation

Easily link registered guests to specific episode records, automatically generating website credits and bio links.

Sponsor Pipeline and Sponsorship Deals

Establish recurring revenue models by pitching, locking, and tracking multi-currency sponsorship deals.

How to manage deals:

• Manage prospective brands in Sponsors → Sponsor Pipeline to coordinate sales pitches.
• Register sponsorship contracts in Sponsors → Sponsorship Deals specifying start/end dates, show limitations, and default pricing structures (e.g. Per Episode, flat rate, CPM).
• A daily scheduled Cron automatically monitors contract end dates and drafts activity reminders 30 days before deals expire.

Sponsor Sales Pipeline

Track potential sponsors on a kanban from initial pitch to a closed deal, with stages, expected value and the owner of each opportunity.

Sponsorship Contract Management

Record signed sponsorship deals with start and end dates, the show or shows in scope, and the rate type (flat, per episode, CPM or barter).

Ad Placement & Automated Billing

Integrate ads directly into the production process and instantly trigger client billing upon episode release.

How to book ads & invoice:

• Inside an episode form, go to the Monetization tab and schedule ad placements (Pre, Mid, or Post-Roll), noting the target timestamps and talking points.
• Producers flag ad placements as Recorded during audio editing.
• When you click the header button Publish on the episode, Odoo automatically processes active deals and creates draft customer invoices against matching sponsor partner records, saving hours of manual billing coordination.

Episode Ad Slot Placements

Book pre roll, mid roll and post roll ad spots on an episode, set the talking points and target timestamp, and mark spots recorded once they are edited in.

Marketing Campaigns and Content Repurposing

Extend episode reach by scheduling content pieces across platforms, initiating listener feedback surveys, and tracking campaigns.

Key Workflows:

• Plan social posts, audiograms, and blog posts under Marketing → Content Pieces, displaying them on a central Content Calendar.
• Draft and trigger email announcements inside the episode form via Create Announcement Mailing, which automatically constructs a clean newsletter containing show notes and player links.
• Link Odoo Surveys under the Marketing tab to record listener ratings and feedback reviews.

Cross-Promotion & Marketing Campaigns

Plan content pieces, send an announcement mailing per episode, and link surveys to collect listener feedback, all from the marketing tab.

Performance Analytics & KPI Dashboard

Gain precise oversight on catalog performance, comparing costs, download trends, streams, and profits.

How to review metrics:

• Open the custom Podcast → Dashboard to check global KPI cards (Downloads, Streams, Revenue, Episodes) with dynamic time selectors.
• Use the Import Analytics CSV popup inside the Analytics menu to upload stats directly from Spotify or Apple Podcast catalogs.
• Open any published episode or show and click the Gear icon → Print → Episode Performance Report or Show Quarterly Report to print detailed PDF financial sheets.

Podcast KPI Dashboard

One dashboard view of downloads, streams, sponsorship revenue and active deals, with a date range filter at the top.

CSV Analytics Import Wizard

Upload a Spotify, Apple or YouTube performance CSV and the numbers land against the right episodes without any manual matching.

Episode Performance PDF Report

One PDF per episode with download numbers, ad placement details and sponsorship revenue, ready to share with the sponsor.

Show Quarterly PDF Report

One PDF per show that summarises the quarter: downloads, episode count, sponsorship revenue and ad slot use, for an internal or board review.