The everyday problem

Rosters built by hand in spreadsheets, week after week

Staff double-booked or scheduled while on approved leave

Rest periods and weekly-hour limits breached unnoticed

Understaffed shifts discovered only when no one shows up

Swaps arranged over chat with no record or coverage check

Employees chasing managers to find out when they work

The HR Duty Roster solution

One-click generation for a department and date range

Leave, holidays and existing shifts excluded automatically

A rule engine enforcing rest, consecutive-day & weekly caps

Live coverage figures flag every understaffed shift

Coverage-safe shift swaps, approved when validation passes

Employees view their published roster in the portal, anytime

Shift Definitions

Define each shift once — name, code, start/end hour, break, required headcount and colour. Reuse them across every roster and department.

Department Rosters

Build a roster scoped to one department and period. Each carries its own lines, shift mix and coverage figures — clean ownership, no overlap.

Bulk Auto-Generation

One wizard builds an entire draft roster across the period, skipping leave and holidays and distributing hours fairly to the least-loaded staff first.

Shift Patterns & Rotation

Model recurring patterns by weekday and week interval, then apply them to a roster — perfect for fixed rotas and multi-week rotations.

Working-Time Rule Engine

Per-company minimum rest, maximum consecutive days and weekly-hour caps are enforced at generation and on every manual change — compliance by design.

Double-Booking Prevention

An automatic conflict check blocks overlapping shifts for the same employee on the same day, so no one is ever scheduled in two places at once.

Coverage Checks

Live required-vs-assigned slot counts and a coverage rate surface every understaffed shift, with a one-click list of the exact gaps to fill.

Calendar View

See the whole roster on a colour-coded calendar — at-a-glance scheduling that makes coverage gaps and clashes obvious instantly.

Shift-Swap Requests

Employees request peer swaps that are validated for eligibility, rest and coverage — auto-approved when safe, otherwise routed for review.

Employee Portal

Published rosters appear in each employee's portal so they can check their own upcoming shifts anytime — no manager round-trips, no printed sheets.

Dynamic Approval Workflow

Rosters and swaps route through the Dynamic Approval Matrix — configure approval levels per department or company without writing code.

Draft → Publish → Lock

A clear state flow — draft, confirmed, published and locked — with employee notifications on publish and updates, and a locked final record.

Attendance-Ready Data

Every roster line exposes precise start/end datetimes, ready to feed attendance, planning or payroll integrations downstream.

Multi-Company & Copy

Company-scoped shifts, rules and rosters keep entities isolated, and a copy-from-previous action rolls last period's plan into the next in seconds.

Define shifts

Set up morning, evening and night shifts with hours, breaks, colours and required headcount per shift.

Create a roster

Pick a department and date range, choose which shifts apply, and open a fresh draft roster ready to fill.

Bulk-assign or rotate

Auto-generate the whole period, or apply a recurring shift pattern to roll out a rotation in one action.

Engine validates

Rest, consecutive-day and weekly-hour rules plus coverage and overlap checks run automatically and flag any issues.

Approve & publish

Route through the Dynamic Approval Matrix, then publish — employees are notified and the roster goes live.

View & swap

Employees check shifts in the portal and request coverage-safe swaps, validated and approved before they take effect.

Time Savings

Replace hours of manual spreadsheet work with one-click generation and pattern application — a full period planned in minutes.

Process Automation

Generation, rule enforcement, conflict checks, approvals, notifications and swaps run automatically — fewer manual steps to miss.

Accuracy Improvement

No double-bookings, no staff scheduled on leave, no breached rest rules — the engine catches what tired eyes miss.

Employee Productivity

Staff self-serve their roster in the portal and arrange swaps themselves — less back-and-forth, more time on the job.

Management Visibility

Live coverage rates, understaffed flags and a clear state flow give managers an instant read on the week's readiness.

Reporting Improvements

Structured roster data — hours, coverage and shift datetimes — feeds analytics, attendance and payroll instead of dead spreadsheets.

Installation

Configuration

Manufacturing

Run a continuous plant on a three-shift rotation with required headcount per line and enforced rest between shifts.

Retail

Build weekly store rotas that cover opening, peak and closing hours and flex with part-time availability.

Healthcare

Plan nurse and doctor duty rosters with strict rest rules and the night-shift coverage compliance demands.

Hospitality

Schedule front-desk and housekeeping shifts around occupancy, with quick swaps when plans change.

Education

Allocate exam invigilation and supervision duty fairly across staff while respecting teaching loads.

Government

Guarantee round-the-clock control-room and security coverage with auditable approvals and locked final rosters.

Support Process

Reach our team through your Odoo App Store account for setup help, rule configuration questions and troubleshooting.

Customization Available

Need bespoke rules, custom rotations or an attendance/payroll integration? We offer paid customization to fit your operation.

Documentation

Clear setup and usage guidance walks your planners from shift definitions to a published, compliant roster.