Employee Travel Request & Authorization
Pre-trip travel request with estimated budget, manager + threshold approval chain and actual-expense match
Employee Travel Request & Authorization routes pre-trip travel requests through a clear approval chain before a single euro or dollar is spent, then shows at a glance how the actual trip compared to what was budgeted. It works with the Community hr module alone, and automatically enriches itself with expense matching when the Expenses app happens to be installed.
Key Features
Itemised Travel Request
Employee, purpose, destination and date range with the trip length computed automatically, plus an itemised estimated-budget grid (flight, lodging, per diem, other) whose total is always up to date.
Draft to Closed Workflow
A Draft, Submitted, Approved/Rejected, Closed workflow with full chatter tracking and activity reminders for whoever must act next.
Manager Approval
Every request always needs the employee's direct manager to sign off, tracked and time-stamped separately from any senior approval.
Automatic Threshold-Based Senior Approval
Requests whose estimated total crosses a configurable per-company threshold automatically also require a senior/finance approver, worked out from the budget with no manual routing needed.
Reopen & Resubmit
A rejection at either approval stage immediately closes the request, but rejected requests can be reopened to draft and resubmitted.
Estimated vs Actual Expense Match
When the Expenses app is installed, the request automatically links to the employee's expense reports filed within the trip dates and computes actual spend, variance against the estimate and an on-track/over-budget/under-budget flag.
Graceful Degradation Without Expenses
The request works end to end even without the Expenses app installed; the estimate-vs-actual match is simply skipped rather than causing an error.
Role-Based Security
Every employee can create and track their own travel requests; the assigned manager and senior approver see and act on requests routed to them, while HR Managers get full access for oversight and configuration.
Use Cases
Screenshots
01 Travel Request Form
02 To Approve List
03 My Requests List
Why Choose This Module
Travel spend is easy to lose control of when approval happens after the booking, not before. This module puts the authorization step first: a clear estimated budget, a manager and threshold-based approval chain, and, where the Expenses app is present, an automatic comparison against what was actually spent, so finance always knows whether travel is running on budget.
Specifications
- Compatible: Odoo 18.0 / 19.0
- License: OPL-1
- Languages: 35+
- Author: Pokutsoft
- Dependencies: hr
- Support: odoo@gencbaris.com
- Update date: 2026-07-13
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Employees (hr)
• Discuss (mail) |
| Lines of code | 816 |
| Technical Name |
employee_travel_request_authorization |
| License | OPL-1 |
| Website | https://pokutsoft.com/ |
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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