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Tender Purchase

by
Odoo

$ 261.84

v 19.0 Third Party
Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Inventory (stock)
• Purchase (purchase)
• Discuss (mail)
• Invoicing (account)
• Surveys (survey)
Community Apps Dependencies
Lines of code 3483
Technical Name grev_od_tender_purchase
LicenseOPL-1
Websitehttps://grevlin.com
You bought this module and need support? Click here!
Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Inventory (stock)
• Purchase (purchase)
• Discuss (mail)
• Invoicing (account)
• Surveys (survey)
Community Apps Dependencies
Lines of code 3483
Technical Name grev_od_tender_purchase
LicenseOPL-1
Websitehttps://grevlin.com
⚔

Tender → Purchase Order

One-click PO generation from awarded tender lots — with price validity enforcement, payment terms propagation, and full traceability built in.

✓  Odoo 19.0 ⚡  Community & Enterprise 💰  €179
🔒  Requires:  grev_od_tender_core — Tender Core module must be installed first. Also requires standard Odoo purchase, purchase_stock, and stock.

Tender Management — Purchase Fulfillment closes the loop between your sourcing process and your supply chain. Once a tender lot is awarded, a single click creates a fully populated Purchase Order — validated for price currency, enriched with vendor payment terms, and permanently linked back to the originating tender call and bid. Nothing falls through the cracks, and every PO is traceable from order to receipt.

Core Features

⚔

One-Click PO Generation

Press Create Purchase Order on any awarded lot and a complete PO is generated instantly — vendor, lines, quantities, delivery dates, and references all pre-filled from the winning bid. No manual re-entry.

🛡

Price Validity Guard

If a bid line's price_valid_until date has passed, the system blocks PO creation with a clear error. No stale prices silently flow into your supply chain. Vendors must resubmit — protecting your procurement integrity.

📋

Payment Terms Propagation

Payment terms negotiated at the bid stage flow automatically into the generated PO. No separate configuration step. Finance sees exactly the terms that were tendered — aligned from sourcing through settlement.

🔗

Full Traceability

Every PO carries tender_lot_id, tender_id, and tender_bid_id. Smart buttons on the PO navigate directly to the originating lot and tender call — full audit chain with zero extra effort.

📊

Goods Receipt Tracking

A live % received metric is computed per lot, comparing received quantities against the ordered amount across all linked receipts. Know at a glance how much of each awarded lot has arrived — without leaving the tender view.

🔄

Re-issuance Support

Cancel an existing PO and re-run Create Purchase Order to issue a replacement — the tender link is preserved throughout. Only one active (non-cancelled) PO per lot is enforced, preventing accidental duplicates.

How It Works

1
⚔

Award Lot

Evaluate bids in Tender Core and mark the winning bid as awarded on the lot.

→
2
📄

Click Create PO

Press Create Purchase Order on the lot. Price validity and fulfillment type are validated automatically.

→
3
✅

PO Generated

A confirmed Purchase Order appears with all bid terms, payment terms, delivery dates, and tender references pre-filled.

→
4
📦

Receive Goods

Process receipts in stock. The lot's % received metric updates in real time as goods arrive against the PO.

Changelog

v19.0.1.1.0 — Initial Release

  • One-click Purchase Order generation from awarded tender lots
  • Price validity enforcement — blocks PO if bid prices have expired
  • Payment terms propagation from bid to generated PO
  • Full tender traceability on PO (lot, call, bid smart buttons)
  • Live goods receipt percentage metric per lot
  • Re-issuance support — cancel and recreate POs without losing tender link
  • Delivery date mapping from bid lines to PO scheduled date
  • Enforcement of one active PO per lot (duplicate prevention)
🙋

Need Help?

✉  support@grevlin.com

𝕏  @GrevlinGlobal

🆕  30 days free support included

Tender Management — Purchase Fulfillment

Tender Purchase extends the Tender Core module with the Purchase Order fulfillment path. Once a lot with fulfillment_type = purchase is awarded, this module enables one-click PO creation from the lot with all commercial terms pre-populated from the winning bid — including price validity enforcement and payment terms propagation.

Note

Requires :doc:`../grev_od_tender_core/index` plus the standard Odoo modules purchase, purchase_stock, and stock.

Overview

Key Features

  1. One-click PO generation — creates a Purchase Order directly from the awarded lot with vendor, lines, prices, and delivery dates pre-populated
  2. Price validity enforcement — blocks PO creation if any bid line's price_valid_until date is in the past; prevents procurement on stale quotes
  3. Payment terms propagation — the winning bid's payment_terms_id is carried to the generated PO automatically
  4. Delivery date mapping — bid line delivery_date becomes the PO line date_planned
  5. Full traceability — PO carries tender_lot_id, tender_id, and tender_bid_id; smart buttons allow navigation in both directions
  6. Goods receipt tracking — received_qty_pct is computed per lot to show the percentage of ordered goods received
  7. Re-issuance support — cancel the existing PO to unlock re-creation; the tender link is preserved

Installation

Prerequisites

Steps

  1. Go to :menuselection:`Apps --> Update Apps List`
  2. Search for Tender Management — Purchase Fulfillment
  3. Click :guilabel:`Install`

Tip

Installing grev_od_tender_management installs this module automatically as part of the full suite.

Configuration

Payment Terms

To use the payment terms propagation feature:

  1. Open a vendor bid in :menuselection:`Tenders --> Bids`
  2. Set :guilabel:`Payment Terms` on the bid
  3. When the PO is generated from this bid's awarded lot, the terms will be copied automatically

No additional settings are required. The module extends existing models without adding configuration options.

Usage

Creating a Purchase Order from an Awarded Lot

  1. Go to :menuselection:`Tenders --> Tender Lots`

  2. Open a lot in Awarded state with :guilabel:`Fulfillment Type` set to Purchase Order

  3. Click :guilabel:`Create Purchase Order` in the action area

    The system will:

    • Validate the lot is awarded and in purchase fulfillment mode
    • Check that all bid line prices are still within their validity dates
    • Create a Purchase Order with the winning vendor
    • Map bid lines to PO lines (product, qty, UoM, price, delivery date)
    • Copy payment terms from the bid to the PO
    • Post a Chatter message on the lot with a link to the new PO
    • Subscribe the vendor as a follower on the PO

  4. The PO form opens automatically; review and confirm

Warning

If any bid line has a price_valid_until date earlier than today, PO creation will fail with an error. Contact the vendor to resubmit updated pricing before proceeding.

Price Validity Enforcement

Price validity is checked at PO creation time, not at bid submission time. This means a bid can be submitted and evaluated with future validity dates, but if those dates expire before the PO is raised, the system blocks creation.

To check validity status:

  1. Open the bid in :menuselection:`Tenders --> Bids`
  2. Review the :guilabel:`Price Valid Until` column on bid lines
  3. If expired, note the affected lines and contact the vendor

Tracking Goods Receipts

After the PO is confirmed and goods are received:

  1. Open the tender lot
  2. The :guilabel:`Received %` field shows the percentage of ordered quantity received across all receipts linked to the lot's POs
  3. Click the :guilabel:`Receipts` smart button to view individual receipt records

Re-issuing a Purchase Order

If the original PO must be cancelled and replaced:

  1. Open the PO from the lot's smart button
  2. Cancel the PO (:guilabel:`Cancel Order`)
  3. Return to the lot form
  4. Click :guilabel:`Create Purchase Order` again — the system allows re-creation since there is no longer an active PO on the lot

Note

Only one non-cancelled PO is allowed per lot at a time. Attempting to create a second PO while the first is active will raise a validation error.

Technical Reference

Extended Models

grev.tender.lot (extended)

Added fields:

  • purchase_order_ids — One2many to purchase.order
  • purchase_order_count — computed count for smart button
  • receipt_count — computed from incoming pickings linked to lot POs
  • received_qty_pct — computed percentage of ordered quantity received
  • po_state — related to PO state (not stored)

Added methods:

  • action_create_purchase_order() — validates and creates the PO
  • action_view_purchase_orders() — opens filtered PO list
  • action_view_receipts() — opens incoming pickings for lot

grev.tender.bid (extended)

Added field:

  • payment_terms_id — Many2one to account.payment.term; propagated to the generated PO

purchase.order (extended)

Added fields:

  • tender_lot_id — Many2one to grev.tender.lot (ondelete='restrict')
  • tender_id — related to grev.tender.call via lot (stored, indexed)
  • tender_bid_id — Many2one to grev.tender.bid (indexed)
  • is_tender_order — computed boolean, stored, indexed

Added method:

  • action_view_tender_lot() — navigates back to the source tender lot

Field Reference

Field Model Type Description
tender_lot_id purchase.order Many2one Source lot that generated this PO
tender_id purchase.order Related (stored) Tender call, derived from lot
received_qty_pct grev.tender.lot Float (computed) Percent received across all PO receipts

See Also

Odoo Proprietary License v1.0

This software and associated files (the "Software") may only be used (executed,
modified, executed after modifications) if you have purchased a valid license
from the authors, typically via Odoo Apps, or if you have received a written
agreement from the authors of the Software (see the COPYRIGHT file).

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by depending on it, importing it and using its resources), but without copying
any source code or material from the Software. You may distribute those
modules under the license of your choice, provided that this license is
compatible with the terms of the Odoo Proprietary License (For example:
LGPL, MIT, or proprietary licenses similar to this one).

It is forbidden to publish, distribute, sublicense, or sell copies of the Software
or modified copies of the Software.

The above copyright notice and this permission notice must be included in all
copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT.
IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM,
DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE,
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