About This Module

Issuing an experience certificate is a routine but critical HR task — every departing or long-serving employee expects one, and every record has to be accurate, consistent, and traceable. The Employee Experience Certificate module builds this workflow directly into Odoo's HR app. Instead of maintaining a separate Word or Google Docs template and manually filling in employee names, joining dates, and designations, HR staff create a certificate record inside Odoo, linked to the employee's own hr.employee data, and print a ready-to-sign PDF in one click from the record's Action menu.

Because every certificate is stored as a record in Odoo and cannot be deleted once created, the module also gives HR departments a permanent, auditable log of every certificate ever issued — useful during audits, background verification requests from other employers, or internal compliance reviews.

Key Features

• Dedicated Certificate Record — create a standalone experience certificate record for each employee, holding all relevant HR details in one place.
• One-Click PDF Print — generate a professionally formatted experience certificate PDF straight from the record's Action menu, no external editing.
• No-Delete Policy — once created, a certificate record cannot be deleted by any user, preserving a permanent HR audit trail.
• Dynamic Data in PDF — employee name, date of joining, date of leaving, designation, and purpose of certificate are pulled automatically from the record, eliminating manual typing errors.
• Integrated Menu — accessible from Employees → Configuration → Certificates, so HR staff work inside the flow they already know.
• List View for Tracking — a dedicated list view shows every certificate ever created, which employee it belongs to, and when.

How It Helps Your Business

For an HR administrator, this module removes the recurring friction of drafting the same document over and over. A typical use case: an employee resigns, HR opens the Certificates menu, creates a new certificate record, selects the employee (their designation and joining date are already on file in Odoo), fills in the date of leaving and the purpose (e.g. "For future employment verification"), and prints the PDF — ready to sign and hand over the same day.

Because certificate records live inside Odoo alongside the rest of the HR data, and cannot be deleted, the company always has a record of who was issued what, and when — useful if a certificate is lost, needs to be reprinted, or is questioned later by a new employer or background-verification agency. This turns a manual, template-based task into a controlled, repeatable HR process.

How It Works

Employees → Configuration → Certificates

New Certificates menu in Odoo HR after module installation:

Experience Certificates list view in Odoo HR:

Create an Employee Experience Certificate Record

Print the Experience Certificate from the Action menu:

Experience Certificate PDF output:

Installation & Configuration

1. Upload and install the Employee Experience Certificate module from Apps (requires the standard Employees / HR module to be installed first).
2. Go to Employees → Configuration → Certificates — this new menu becomes available immediately after installation.
3. Click New to create a certificate record, select the employee, and fill in date of leaving, designation, and purpose of the certificate (fields such as date of joining and designation are auto-populated from the employee record where available).
4. Save the record, then use the Print option from the Action menu to generate the certificate as a PDF.
5. No additional configuration, cron jobs, or external templates are required — the module works out of the box after installation.

Why This Module Matters

Experience certificates are a legal and professional formality that almost every employee will eventually ask for, yet many Odoo HR setups have no structured way to issue or track them. Without this module, HR teams fall back on ad-hoc Word documents that are easy to lose, inconsistent in format, and impossible to audit. By keeping certificate creation and printing inside Odoo, tied to real employee records, this module makes the process faster, more consistent, and permanently traceable — reducing back-and-forth requests and protecting the company if a certificate's authenticity is ever questioned.

Who Is This For

Built for HR managers and administrators using Odoo who regularly issue experience or service certificates to departing or current employees and want the data pulled directly and accurately from Odoo's own employee records, instead of maintaining separate offline templates. Suited to any company size, on Odoo.sh or On-Premise deployments.

Compatibility

Frequently Asked Questions

Can I customize the certificate PDF template?

The default PDF template includes standard fields: employee name, date of joining, date of leaving, designation, and purpose. For custom layouts or additional fields, contact us for customization at subashmca2017@gmail.com.

Can multiple certificates be created for the same employee?

Yes — you can create multiple certificate records for the same employee, for example if they need certificates for different purposes or dates.

Does this work with Odoo Community edition?

Yes — compatible with Community and Enterprise editions on Odoo.sh and On-Premise. Requires the Employees (HR) module to be installed.

Is there an approval workflow before printing?

The current version creates and prints directly without a separate approval step. Contact us if you need a manager-approval workflow added.

Can a certificate record be deleted or edited after creation?

Certificate records cannot be deleted once created, to preserve an audit trail. Contact us if you need controlled edit/versioning behavior for your workflow.