Create and manage tenders with all essential details such as type, start date, end date, and bid period. This view allows procurement teams to track tender status, ensure timelines are met, and organize tender records for better visibility and control.

Define all key information for your tender, including type (single or multi-vendor), category, location, responsible person, and timeline. Add products, documents, and terms directly within the tender record. This step ensures complete and accurate tender information before moving forward to the bidding stage.

Set up the vendor portal to control how suppliers register and gain access. Choose whether vendors are automatically granted portal access during registration, or require follow-up approval by responsible users. This ensures secure onboarding while keeping the tender process efficient and controlled.

Vendors complete the registration form by providing their company or individual details, contact information, and business categories. By selecting relevant tender categories, vendors will only see opportunities that match their expertise. This step ensures accurate onboarding and targeted tender participation.

After vendor registration, the follow-up responsible can review the vendor’s details and grant portal access. This action allows the vendor to log into the portal, view tenders, and participate in bidding. It ensures that only verified vendors receive access, adding an extra layer of control and security to the onboarding process.

Once portal access is granted, vendors can log in and manage their activities from the My Account page. They can view and manage tender bids, check bid signatures, and access invoices. The portal also displays the vendor’s registered categories, ensuring they only see tenders relevant to their business profile.

The admin reviews the vendor’s submitted documents and decides whether to qualify or disqualify the bid. Once the decision is made, the system automatically sends an email notification to the vendor with their status and any reasons provided. This step ensures transparency and compliance in the tender evaluation process.

Once qualified, vendors gain access to the tender product lines and can submit their bid prices. They can either enter prices manually for each item or import them in bulk using an Excel template. This ensures accuracy, saves time, and simplifies the bid submission process for both single-vendor and multi-vendor tenders.

Vendors can request permission to edit their submitted bids. Once the responsible user grants approval, the vendor receives an email notification and gains the ability to update their bid details. This controlled process ensures flexibility for vendors while maintaining transparency and proper authorization in tender management.

Generate detailed tender and bid reports for transparent record-keeping and analysis. Reports include tender details, vendor information, bid qualification status, documents, and submitted product prices. These professional reports can be downloaded, shared, or printed, ensuring all stakeholders have clear and accurate information throughout the tender process.

Configure vendor details such as contact information, tax ID, and tender categories. Mark a vendor as eligible for tenders by enabling the Is Vendor option. Assigning categories ensures that vendors only receive tender opportunities relevant to their business, improving targeting and efficiency in the bidding process.