| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Discuss (mail)
• Invoicing (account) |
| Lines of code | 3163 |
| Technical Name |
leapai_hotel_management |
| License | LGPL-3 |
| Website | https://leapai.ai |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Discuss (mail)
• Invoicing (account) |
| Lines of code | 3163 |
| Technical Name |
leapai_hotel_management |
| License | LGPL-3 |
| Website | https://leapai.ai |
Complete Hotel Management
for Odoo 19
Manage rooms, bookings, guest services, billing, and daily operations from one organized platform built natively inside Odoo.
Real-Time Room Status Overview
See every room's status at a glance in a kanban board grouped by floor — Green: Vacant, Orange: Reserved, Red: Occupied — updated automatically as guests check in and out.
Fig.1 — Room Overview Kanban: real-time status across all floors with color-coded badges
Complete Booking Management
All reservations in a clear list with status badges, guest details, dates, and totals. Full lifecycle: Draft → Confirmed → Checked In → Checked Out, with Cancel and No Show.
Fig.2 — Bookings list showing all status stages with guest details and totals
Detailed Booking Form
Guest info, assigned rooms with nightly rates, registered guests with ID documents, and full room change audit history. Smart buttons show linked folio, laundry, restaurant, and transport counts.
Fig.3 — Booking form with smart buttons, guest documents, room lines, and change history
Automatic Folio & Invoice Generation
A folio is created automatically at check-in. Every laundry, restaurant, and transport charge syncs in real time. Generate a single invoice or split by room with one click.
Fig.4 — Folio with charges grouped by category: Room, Laundry, Restaurant, Transport. Printable PDF invoice.
Laundry & Restaurant Services
Laundry and restaurant staff work independently — creating orders without going through reception. All charges sync automatically to the guest folio.
Fig.5 — Laundry orders (left) and Restaurant orders (right) with full workflow tracking and itemized lines
Transport Scheduling & Driver Slips
Schedule pickups, drops, and round trips with KM-based automatic charge calculation. Print professional driver slips with route, timing, and signature boxes — ready in seconds.
Fig.6 — Transport request list (left) and printable Driver Trip Slip with route, KM charge, and signature blocks (right)
Everything Your Hotel Needs
Twelve core feature areas covering every aspect of hotel operations.
Room & Floor Configuration
Configure floors, room types, capacities, base pricing, and image galleries. Facilities like WiFi, minibar, jacuzzi, and balcony assigned per room.
Full Booking Lifecycle
Draft → Confirmed → Checked In → Checked Out with Cancel and No Show. Extend checkout with automatic charge recalculation.
Seasonal Rate Pricing
Define peak-season, festival, and custom date-range pricing that automatically overrides base rates during their effective period.
Guest & Document Management
Register all guests with ID document uploads. Track adults and children separately per booking.
Room Change Audit Trail
Move guests to different rooms with mandatory reason entry. Full change history preserved for every booking.
Auto Folio & Real-Time Sync
Folio auto-created at check-in with room charges. Every service charge syncs instantly — no manual entry needed.
Laundry Workflow
Confirmed → Pickup → In Process → Delivered. Laundry staff work independently. All charges sync to the folio automatically.
Restaurant & Room Service
Draft → Confirmed → In Preparation → Delivered workflow for smooth kitchen coordination.
KM-Based Transport
Pickup, drop, and round-trip scheduling with predefined locations. Distance-based automatic pricing.
PDF Reports
Printable hotel invoices with category sections, and driver slips with route details and signature blocks.
Multi-Room Bookings
Reserve multiple rooms under one booking. Room-wise charge breakdown for group and corporate guests.
Role-Based Access
Admin, Reception, Laundry, and Restaurant roles. Each user sees only the menus relevant to their work.
Complete Guest Lifecycle
From first inquiry to final invoice, every step tracked and automated inside Odoo.
Booking
Record guest details, rooms, and dates.
Confirm
Rooms set to Reserved. Arrival prepared.
Check-In
Rooms Occupied. Folio auto-created.
Stay
Services added, charges sync to folio.
Check-Out
Rooms Vacant. Folio closed.
Invoice
Print categorized PDF invoice.
Reports
Driver slips and service records stored.
Compliance
Guest IDs and change history auditable.
Three Integrated Service Departments
Each department operates independently — all connected to the central folio.
Laundry Service
Create, track, and deliver laundry orders for any room. Staff enter orders directly.
Restaurant & Room Service
Food and beverage orders for any room. Kitchen tracks from placement to delivery.
Transport & Transfers
Pickups, drops, and round trips. KM charges calculated automatically. Driver slips printed instantly.
Role-Based Access Control
Four permission groups — each staff member sees only what they need.
| Role | Menu Access | Permissions |
|---|---|---|
| Admin / Manager | All menus including Configuration | Full CRUD on all records. Configure rooms, rates, document types, transport locations. |
| Reception | Bookings, Folios, Rooms, Transport | Create and manage bookings, check-in/out guests, manage folios, schedule transport. |
| Laundry Staff | Laundry Orders only | Create and process laundry orders independently. Read access to rooms and bookings. |
| Restaurant Staff | Restaurant Orders only | Create and process food & beverage orders independently. Read access to rooms and bookings. |
Built for Odoo 19
Engineered natively for Odoo 19 with clean architecture and no third-party dependencies.
Odoo 19 Native
Built with Odoo 19 APIs — list views, modern OWL framework, no deprecated calls
Dependencies
base, mail, product, uom, account — no third-party packages required
PDF Reports
Hotel Invoice PDF and Driver Trip Slip PDF — print-ready A4 professional layout
Auto Sequences
BK/, FO/, LD/, RS/, TR/ with year prefix — e.g. BK/2026/0001
Chatter & Activities
All major models inherit mail.thread — full log of state changes and notes
Models Included
15 models: hotel.floor · hotel.room · hotel.booking · hotel.folio · hotel.laundry.order · hotel.restaurant.order · hotel.transport.request + supporting models
Demo Data
12 rooms · 5 floors · 7 bookings · 4 laundry · 4 restaurant · 4 transport · 3 folios — ready on install
Security
4 RBAC groups with granular model-level access. Admins auto-assigned on install.
📞 Contact & Support
| Developer | leapai.ai |
| Website | https://leapai.ai |
| Support Email | abdzoro89@gmail.com |
| Maintainer | a.osman@bab.com.sa |
| Phone | +966 562 984 106 / +966 553 368 212 |
| Post-Deploy Support | 50 days free support included |
Ready to Modernize Your Hotel Operations?
Install Hotel Management and give your entire team a single connected platform.
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