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OCHRE.DIGITAL |
Odoo 19 · Automotive · OEM & Dealer Management
Ochre DMS
A complete automotive Dealer Management System for Odoo 19 — one platform for the OEM and every connected dealership, covering the full lifecycle from showroom lead to settled warranty claim.
Sales pipeline and test drives, OEM stock orders with VIN generation, delivery with VIN allocation and RTO registration, a ten-stage workshop with job cards and gate passes, and warranty claims through OEM settlement — with Customer 360, native Odoo invoicing, a dealer self-service portal, per-dealer data isolation and white-label branding built in.
| Email us contact@ochre.digital | WhatsApp +91 92664 89230 |
 The sales pipeline, stage by stage — from a new lead to a booking ready to deliver.
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Two-persona architecture
One database, OEM and dealers — strictly separated
Record rules scope every dealership to its own data. The OEM sees the whole network; each dealer sees only itself — across leads, orders, service, claims and stock.
OEM / ENTERPRISE
Sees every dealer
Manages the whole connected network — confirms primary orders, reviews claims, and oversees every dealership from one place. |
DEALERSHIP
Manager & Staff
Automatically scoped to their own dealer through record rules — full per-dealer isolation of leads, orders, service, claims and stock. |
CLAIMS INSPECTOR
Anti-fraud review
A dedicated role for claim inspection — raises or clears the “Fraud Suspected” flag before a claim can be approved. |
The lifecycle
Four practices, end to end
01 SALES Lead → test drive → quotation → booking. |
02 DELIVERY VIN allocation, invoice, RTO registration. |
03 AFTER-SALES Ten-stage job card to gate pass. |
04 CLAIMS Inspection, TSM & OEM review, settlement. |
Sales & lead management
A full showroom pipeline
LeadAssignedConnectedFollow-UpTest DriveQuotationBookingConverted / Lost
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✓ Kanban, list and form views with stage grouping
✓ One-click Request from OEM when a model is out of stock
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✓ Convert a booked lead directly into a delivery order
✓ Customer 360 behind every enquiry (see below)
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Order management
Two order types, one flow
PRIMARY ORDERS · DEALER → OEM
Stock and replenishment orders with multi-model lines. Send → OEM confirm → receive — and VIN-level stock units are generated automatically on receipt. |
SECONDARY SALES · DEALER → CUSTOMER
The customer delivery order — created straight from a booked lead and carried through VIN allocation, invoicing and delivery. |
 Primary order to the OEM. Multi-model lines; the OEM confirms and, on receipt, VIN stock units are created for allocation.
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Delivery & registration
From order to on-road, guided
OrderOEM ConfirmedVIN AllocationInvoicedDeliveredRTO Registered
✓ VIN allocation from live in-stock inventory |
✓ RTO registration with mandatory number verification, written back to the vehicle |
 Delivery & VIN allocation. Confirm with the OEM, allocate a VIN from stock, invoice, deliver, then complete RTO registration.
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After-sales & service
A ten-stage workshop, on rails
A guided job-card flow from vehicle intake to gate pass, with the gates that keep a workshop honest.
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✓ Inspection with photo documentation of existing dents & damage
✓ Estimate range → customer approval gate before work begins
✓ Service-bay master and bay allocation (workshop connectivity)
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✓ Work-item lines for labour & parts, replaced-part flagging, technician assignment
✓ Advisor verification (QC) gate before invoicing
✓ Mandatory gate pass before the vehicle can leave
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 Service job card. Intake, inspection, estimate, bay assignment, labour & parts, QC, invoice and gate pass.
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Warranty & claims
Claims with anti-fraud built in
AccidentDamageWarranty (Standard)Warranty (Extended)
Submit→ Inspection→ TSM Approval→ OEM Review→ Settlement→ Settled / Rejected
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✓ Warranty validity verification
✓ Inspector “Fraud Suspected” flag blocks approval until cleared
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✓ Execute Service spins up a job card for the approved repair
✓ TSM and OEM review steps before any settlement
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 Warranty claim. Type, validity and inspection with fraud flagging, then TSM approval, OEM review and settlement.
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Invoicing & documents
Native invoices, print-ready papers
Odoo Accounting Native account.move invoices posted from delivery orders and job cards. |
PDF reports Print-ready Job Card, Gate Pass and Booking / Delivery documents. |
Auto-numbering Sequences for leads, orders, primary orders, job cards, claims, VINs and gate passes. |
 Branded documents. A settings-level, passcode-protected toggle shows or hides the vendor credit on every printout.
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Dealer self-service portal
A portal for dealers — free portal users
A /my portal home with Primary Orders, My Stock and Warranty Claims — every view strictly scoped to the dealer.
Place orders
Raise stock / replenishment orders to the OEM against the model catalogue. |
Track & receive
Track status and ordered-vs-received quantities, then confirm receipt of stock into inventory. |
Stock & claims
View allocated stock, and raise and follow up warranty claims — all dealer-scoped. |
Masters & Customer 360
The data your dealership runs on
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✓ OEM, Dealer (with GSTIN), Vehicle Model catalogue and VIN-level vehicle registers
✓ Two-, three- and four-wheeler segments supported consistently
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✓ Customer 360 with smart buttons for a customer’s leads, orders, services, vehicles and claims
✓ Loadable demo data — a ready-made car-and-bike dealership to explore
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Technical
Compatibility & details
| Availability | Odoo Community, Odoo Enterprise, Odoo.sh |
| Odoo version | 19.0 |
| Depends on | Contacts, Invoicing (account), Discuss (mail), Portal — core Odoo only |
| Technical name | ochre_dms |
| Category | Sales / Dealer Management |
| License | OPL-1 |
| Author | Ochre Digital — Ochre Tech and Marketing Pvt Ltd · ochre.digital |
Talk to Ochre.Digital
Run your dealership on Odoo
Automotive DMS is a big rollout — we scope, configure and support it end to end for teams across India and the GCC.
| Email contact@ochre.digital | WhatsApp +91 92664 89230 |
Ochre.Digital · Official Odoo Partner · ochre.digital
Ochre DMS — automotive dealer management system for Odoo 19. Runs on Community and Enterprise.
© 2026 Ochre Tech and Marketing Pvt Ltd · ochre_dms · OPL-1
| Availability |
Odoo Online
Odoo.sh
On Premise
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| Odoo Apps Dependencies |
•
Contacts (contacts)
• Discuss (mail) • Invoicing (account) |
| Lines of code | 2597 |
| Technical Name |
ochre_dms |
| License | OPL-1 |
| Website | https://ochre.digital |
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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