Employee Document Expiry Tracker Pro | Visa Passport Alert | HR Compliance
by Odonity https://www.odonity.com
Odoo
$ 165.39
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Discuss (mail)
• Employees (hr) |
| Lines of code | 815 |
| Technical Name |
odnt_doc_expiry_tracker |
| License | See License tab |
| Website | https://www.odonity.com |
| Versions | 16.0 17.0 18.0 19.0 |
Employee Document Expiry Tracker Pro | Odonity
Visa, Passport, Work Permit, Emirates ID & All Employee Documents
Track employee documents and automate expiry alerts with multi-level notifications. Manage compliance efficiently with structured workflows inside Odoo.
Key Features
- Multi-Level Expiry Alerts — Automated alerts at configurable days before expiry (e.g. 90, 30, 7 days)
- Recipient Configuration — Define alert recipients per document type (HR, manager, employee, specific users)
- HR Document Dashboard — Centralized list and kanban view of all employee documents with status
- Renewal Workflow — Mark documents as renewal in progress to manage alert flow
- Document Attachments — Store scans and PDFs directly with each document record
- Daily Automated Cron — Background job checks expiry and sends alerts automatically
- Employee Form Integration — Documents tab added directly in employee profile
Perfect For
- HR Teams managing employee compliance
- Companies with expat workforce
- Compliance Teams tracking document validity
Module Screenshots
User Group Permission
Settings Configuration
Employee Document Tab
Document Tracker List View
Kanban View by Status
Document Type Configuration
Email Alert Preview
Installation & Usage
- Install module like standard Odoo app
- Configure alert thresholds in HR settings
- Add employee documents from employee form
- System automatically handles expiry alerts
Support & Customization
Need help or customization?
- Email: odonity.services@gmail.com
- Website: www.odonity.com
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Discuss (mail)
• Employees (hr) |
| Lines of code | 815 |
| Technical Name |
odnt_doc_expiry_tracker |
| License | See License tab |
| Website | https://www.odonity.com |
Employee Document Expiry Tracker Pro | Visa Passport Alert | HR Compliance
Track Employee Documents and Automate Expiry Alerts in Odoo
This Odoo HR extension by Odonity provides a complete employee document tracking system with automated multi-level expiry alerts, a standalone HR dashboard, and a renewal workflow that keeps your HR team in full compliance control at all times.
Overview
Managing employee documents — visa, passport, work permit, Emirates ID, driving license, health card, and more — manually in spreadsheets is error-prone and creates legal risk. This module centralizes all document tracking inside Odoo with automated daily checks, three levels of configurable email alerts, and color-coded status visibility across all views.
Key Features
- 📋 Pre-loaded document types: Visa, Passport, Work Permit, Emirates ID, Driving License, Health Card, Health Insurance, National ID, Labour Card, Iqama, Professional Certification, Other
- ➕ Unlimited custom document types with individual names and alert recipient settings
- 🔔 Three-level automated alert schedule: Early Warning, Action Required, Critical
- ⚙️ Configurable alert day thresholds from HR → Settings (default: 90, 30, 7 days)
- 👥 Per-document-type alert recipients: HR Manager group, Employee's Manager, Employee directly, plus additional specific users (e.g. PRO Officer)
- 🟢 Color-coded document status: Valid, Expiring Soon, Expired, Renewal In Progress
- 🔄 Renewal In Progress workflow state to suppress alerts during active renewal
- 📎 Document scan/PDF attachment storage per record
- 📋 Documents tab integrated directly on the employee form
- 🖥️ Standalone HR Document Tracker dashboard with List and Kanban views
- 🔍 Filters by status, expiry window, department, document type
- ⏰ Daily automated cron — zero manual effort required
- 📜 Full chatter audit trail on every document action
Installation
- Copy odnt_doc_expiry_tracker into your Odoo custom addons directory.
- Restart the Odoo server.
- Activate Developer Mode.
- Go to Apps → Update App List.
- Search Employee Document Expiry Tracker Pro and install.
Configuration
Alert Thresholds
Go to HR → Settings → Document Expiry Tracker and set:
- Early Warning Alert days (default: 90)
- Action Required Alert days (default: 30)
- Critical Alert days (default: 7)
- Expiring Soon threshold days (default: 30)
Document Types & Recipients
Go to HR → Document Tracker → Document Types to configure:
- Add custom document types
- Set alert recipients per type (HR Manager group, Employee's Manager, Employee, Extra users)
Adding Documents
Open any employee → Documents tab → Add document records. Or go to HR → Document Tracker → All Documents → New.
User Groups
- HR Document Manager — full access, receives alerts, configures types
- HR Document User — can add and edit documents, no configuration access
Support & Contact
Website: https://www.odonity.com Email: odonity.services@gmail.com
About Odonity
Odonity builds business-ready Odoo applications focused on automation, security, productivity, and professional workflows. Trusted by businesses worldwide for reliable, clean, and scalable Odoo solutions.
Odoo Proprietary License v1.1 - Strict Commercial Use © 2026-Present Odonity. All Rights Reserved. Module Name: Employee Document Expiry Tracker Pro | Visa Passport Alert | HR Compliance (By Odonity) License Owner: Odonity (https://www.odonity.com) Support Email: odonity.services@gmail.com This software is protected by copyright laws and international treaties. It is licensed, not sold. You are granted a **non-transferable, non-sublicensable, and non-exclusive license** to use this software ONLY under the terms below: -------------------------------------------- STRICT TERMS OF USE -------------------------------------------- PERMITTED: - Use the module in one Odoo production instance only (with staging/test allowed only for that instance). - Use for internal company operations. - Request support, upgrades, or customization services from Odonity. PROHIBITED WITHOUT WRITTEN PERMISSION FROM ODONITY: - Modifying, altering, or extending the source code in any way. - Reselling, sublicensing, or redistributing any part of the module. - Sharing the code with third parties, including freelancers or other vendors. - Uploading this module to public or private repositories, websites, or forums. - Creating derivative works or using snippets in other modules. - Using the module as a base to develop similar competing products. WARNING: This software contains **branding, code-level markers, and security tracking** for anti-piracy purposes. Tampering with these or violating this license may result in: - Permanent termination of your usage rights - Legal action under local and international intellectual property laws - Immediate take-down notices for marketplaces and hosting providers -------------------------------------------- LICENSE VERIFICATION & SUPPORT -------------------------------------------- License Keys / Validation (optional): Odonity reserves the right to implement license key checks in future versions. Support is only available to verified license holders. Invoice or proof of purchase must be retained for all license claims. For official support, licensing clarifications, or enterprise usage, please contact: odonity.services@gmail.com | https://www.odonity.com -------------------------------------------- BY INSTALLING THIS MODULE, YOU AGREE TO BE BOUND BY ALL TERMS ABOVE. Unauthorized use, reproduction, or redistribution is strictly prohibited.
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