Odoo Advanced Hostel Management System — Student & Staff Portal, Room Allocation, Fee Management, Attendance Tracking, Visitor Control & Automated Workflows
by Webbycrown Solutions http://www.webbycrown.com| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Attendances (hr_attendance)
• Contacts (contacts) • Discuss (mail) • Employees (hr) • Invoicing (account) • Time Off (hr_holidays) • Calendar (calendar) |
| Lines of code | 11116 |
| Technical Name |
odoo_hostel_management |
| License | LGPL-3 |
| Website | http://www.webbycrown.com |
| Versions | 14.0 15.0 16.0 17.0 18.0 19.0 |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Attendances (hr_attendance)
• Contacts (contacts) • Discuss (mail) • Employees (hr) • Invoicing (account) • Time Off (hr_holidays) • Calendar (calendar) |
| Lines of code | 11116 |
| Technical Name |
odoo_hostel_management |
| License | LGPL-3 |
| Website | http://www.webbycrown.com |
| Versions | 14.0 15.0 16.0 17.0 18.0 19.0 |
+91 (942) 867-7503
Advanced Hostel Management System for Odoo 17
Complete hostel control: room & bed allocation, student contracts, attendance, visitors, maintenance and smart dashboard – all inside Odoo.
Complete Hostel Management Overview
Click the play button to watch the complete hostel walkthrough (demo/preview).
Advanced Hostel Management System is an all‑in‑one solution for managing student housing in Odoo 17. It covers buildings, units, rooms and beds, student contracts with deposits and billing periods, check‑in/check‑out, daily attendance, visitor tracking, maintenance requests, complaints and laundry, room inspections, notice board / announcements and a modern interactive dashboard with powerful KPIs and charts.
Core Capabilities:
| • Multi‑building, unit, room & bed hierarchy | • Student contracts with deposits & rents |
| • Smart room & bed allocation engine | • Daily student attendance tracking |
| • Visitor management & check‑in register | • Maintenance, laundry & complaints workflow |
| • Room inspections & checklists | • Notice board / announcements system |
| • Advanced KPI dashboard with filters | • Date‑range based statistics & charts |
Designed for Schools, Colleges, Hostels & PGs:
| • Educational campuses & university hostels | • Private hostels & PG operators |
| • Multiple intake batches & genders | • Mobile‑friendly menus & dashboards |
Key Benefits
- Single Source of Truth: Centralize students, rooms, beds, contracts, attendance, visitors and operations in one Odoo app – no more spreadsheets or manual registers.
- Smarter Allocation: Allocate and upgrade students across beds and room types with full visibility into availability, occupancy and upcoming contract expiries.
- Operational Control: Manage maintenance, laundry, complaints and inspections with clear states, priorities and responsible staff.
- Compliance & Safety: Visitor logs, student documents, room inspections and audit‑ready history help you meet hostel compliance and safety norms.
- Actionable Dashboard: A modern date‑range aware dashboard with KPIs, bar charts and quick actions – tailored for wardens, managers and owners.
Modules & Main Features
Buildings, Rooms & Bed Allocation
- Multi‑level structure: Buildings → Units → Rooms → Beds with capacity, room types and amenities.
- Occupancy tracking: Real‑time occupancy status, vacant spaces, and occupancy rate KPIs.
- Allocation tools: Quick views to find free beds, manage upgrades and move students.
Student Contracts & Rent Invoices
- Contract lifecycle: Create contracts with start/end dates, room/bed, rent and security deposit.
- Deposit handling: Track held vs refunded deposits and upgrades/downgrades.
- Rent invoices: Monthly rent invoice model with due dates, paid/invoiced/overdue states and revenue analytics.
Attendance & Visitor Management
- Daily attendance: Mark present/absent with date‑range reports and 7‑day charts.
- Visitor register: Track visitor details, in/out time, relation and purpose with today & range‑based stats.
- Security focus: See who is inside the hostel, pending visitors and daily history.
Maintenance, Complaints, Laundry & Inspections
- Maintenance requests: Track issues by room/bed, priority and state (open, in progress, completed, cancelled).
- Complaints module: Student complaint model with states and KPI widget for open complaints.
- Laundry tracking: Laundry request model with in‑progress and completed states and counts on the dashboard.
- Room inspections: Structured inspection forms & lines with scheduled and completed inspections, linked to rooms/beds.
Notice Board & Smart Dashboard
- Announcements: Notice board module with categories, targets, effective dates and automatic expiry (cron).
- Dashboard KPIs: Hero cards for occupancy, active students, vacant beds, revenue paid & outstanding.
- Charts with filters: Occupancy by building, revenue (last 6 months), attendance (7d) and visitors (7d) – all driven by From/To date filters with clear calendar icons.
FAQs
1. Who is this Hostel Management System for?
This module is designed for schools, colleges, universities, training institutes and private hostel/PG operators who want to manage hostel operations directly inside Odoo 17 with a structured, scalable and report‑friendly system.
2. Does the dashboard support From/To date filters?
Yes. The hostel dashboard includes a From/To date range that affects statistics and charts such as check‑ins, contracts ending, attendance, visitors, maintenance, revenue, complaints and more. Widgets that are driven by the date filter are clearly marked with a calendar icon.
3. Can I track upcoming contract expiries?
The dashboard highlights contracts ending today, within 10 days and within 30 days, and provides quick‑action buttons to open the corresponding contract views for follow up, renewals or check‑out planning.
4. Is the module extendable for future needs?
Yes. The system is built using standard Odoo models, views and security rules, making it easy for developers to extend with additional reports, mobile apps, advanced security, email/SMS integration and custom workflows.
Contact & Support
Have Any Question?
Sales : +91 (942) 867-7503
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