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NHS Establishment Register

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Odoo
v 19.0 Third Party 3
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NHS Establishment Register

Manage funded posts, track funded vs in-post vs vacant FTE, and control every establishment change with a workforce + finance approval workflow.

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Key Highlights

Organisational Hierarchy

Structure the organisation as Directorate → Division → Department → Team, with establishment figures rolled up automatically at every level.

Funded Post Register

Every funded post records its Agenda for Change band, staff group and cost centre, with live funded, in-post and vacant FTE.

Establishment Change Control

Every change to a post's funded FTE or band is raised as a Change Request and routed through workforce and finance approval before it applies.

Vacancy & Cost Insights

A dedicated Vacancy Register, vacancy-rate dashboard and Agenda for Change pay-band data keep recruitment and pay-budget planning aligned.

User Access Levels

Assign a granular Establishment Access Level — No, Workforce User, Workforce Officer or Workforce Manager — to each user directly from Settings, alongside their allowed trust scopes.

Funded Post Register

Browse funded posts in a kanban grouped by Active, Draft and Frozen status, with funded, in-post and vacant FTE plus a colour-coded vacancy indicator shown on every post.

Post Detail View

View the full detail of a funded post — team/department, staff group, Agenda for Change band, cost centre and contract type — alongside funded, in-post and vacant FTE with a live vacancy status banner.

Raise Change Request

Raise a controlled change directly from a post — choose the change type, enter proposed values, an effective date and a business justification, with the option to submit immediately for approval.

Change Request Approval

Track a submitted change request through Workforce Approve or Reject actions, capturing the requester, indicative cost impact and business justification for every proposed change.

Applied Establishment Change

Once approved and applied, the post's funded FTE updates automatically and the change log — old value, new value and applied-by details — is recorded directly in the chatter.

Organisational Roll-Up

The Org Structure list rolls up post count, funded, in-post and vacant FTE and vacancy rate for every directorate, division, department and team in one view.

Organisational Unit Detail

Each organisational unit shows its manager and cost centre alongside a live establishment roll-up — funded, in-post and vacant FTE and vacancy rate — covering the unit and all its descendants.

Posts by Organisational Unit

Drill into the Posts tab of any organisational unit to see every funded post that sits beneath it, with job title, band, FTE and vacancy status at a glance.

Vacancy Register

A dedicated Vacancy Register lists every fully or partly vacant post with job title, team, staff group, band and vacancy status for recruitment teams to action.

Vacancy Detail & Indicative Pay

Each vacant post shows vacancy start date and days vacant alongside the indicative annual pay of the unfilled role, plus funded, in-post and vacant FTE.

Change Requests Log

Every establishment change request is logged centrally with change type, affected post, target unit, effective date, indicative cost impact and approval status.

Full Approval Audit Trail

Every change request keeps a complete audit trail — workforce approver, finance approver and applied date — recorded in the chatter for full governance visibility.

My Requests

Users can filter Change Control down to only the establishment change requests they personally raised, via the dedicated "My Requests" menu.

Establishment Dashboard

A real-time dashboard summarises funded, in-post and vacant FTE and vacancy rate organisation-wide, with vacancy hotspots and breakdowns by staff group and Agenda for Change band.

Establishment Analysis

Pivot and graph vacant FTE by staff group and Agenda for Change band to spot where recruitment pressure is concentrated across the organisation.

Vacancy Hotspot Trends

Visualise vacancy rate across organisational units as a trend line to quickly identify the teams with the highest vacancy hotspots.

Establishment PDF Report

Generate a printable Establishment Report for any organisational unit, summarising funded/in-post/vacant FTE, staff group and band breakdowns, and the full list of posts underneath it.

Agenda for Change Bands

Maintain the Agenda for Change pay-band reference data — pay point and indicative annual pay per band — used to cost every funded post automatically.

Staff Group Configuration

Configure NHS staff groups — Nursing & Midwifery, Medical & Dental, AHPs and more — with a clinical flag and post counts for accurate workforce classification.

Cost Centre Register

Manage cost centres with annual budget, funded and vacant FTE, and budget variance so establishment spend can be reconciled against finance budgets.

Cost Centre Budget Detail

Each cost centre shows annual budget, indicative annual spend, budget variance and utilisation alongside its linked funded, in-post and vacant FTE.

Establishment Configuration Settings

Configure the full-time hours basis, on-cost factor and establishment change-control requirements — including single-stage approval — with quick links to Agenda for Change bands, staff groups and cost centres.

Our Features

01

Organisational hierarchy across Directorate, Division, Department and Team with roll-up reporting at every level.

02

Funded-post register capturing Agenda for Change band, staff group and cost centre for every position.

03

Live funded vs in-post vs vacant FTE and headcount tracking that exposes the vacancy gap at a glance.

04

Vacancy register and vacancy-rate reporting to support recruitment and safe-staffing decisions.

05

Establishment change control with a workforce + finance approval workflow before changes take effect.

06

Agenda for Change pay-band reference data with indicative pay-cost roll-ups for accurate budget planning.

Frequently Asked Questions

A funded post represents a budgeted position — defined by team, Agenda for Change band, staff group and cost centre — rather than the person filling it. Funded, in-post and vacant FTE are tracked against this position, so the vacancy gap is visible even before a recruitment starts.

When change control is enabled, any change to a post's funded FTE or band must be raised as an Establishment Change Request. It records the proposed change, business justification and cost impact, then routes through Workforce and Finance approval (or a single combined stage) before it is applied to the post.

Yes. The Vacancy Register lists every fully or partly vacant post with vacancy start date, days vacant and indicative annual pay, and the Establishment Dashboard rolls up vacancy rate by staff group, Agenda for Change band and organisational unit.

Latest Releases

Latest Release 19.0.1.0.0
Add
8th June, 2026
Initial Commit

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Lines of code 3550
Technical Name odoo_nhs_establishment
LicenseLGPL-3
Websitehttps://www.cybrosys.com

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