Odoo Rental Management System | Product, Equipment, Vehicle & Website Rentals
by Probuse Consulting Service Pvt. Ltd. http://www.probuse.com
Odoo
$ 341.64
Odoo Rental Management System | Product, Equipment, Vehicle & Website Rental
Website Rental Booking & Availability Management for Odoo | Rental Reservation Management for Products, Equipment & Vehicles
Description:
This app allows you to manage the rental of products and items directly within Odoo. It is designed to work seamlessly for all kinds of rental businesses, industries, and shops. You can use this app to rent any kind of products, items, homes, offices, cars, bikes, services, ACs, TVs, and more.
Manage any type of rental business with ease using Odoo. Create rental products, define flexible pricing, manage reservations, track availability, and allow customers to book online through your website. Suitable for equipment, machinery, tools, vehicles, electronics, furniture, medical devices, event supplies, construction assets, sports gear, office equipment, and any other rentable products or services.
Purpose of the Module:
The primary purpose of this module is to provide a complete rental management system that allows the sales team to create rental products and enables customers to request and buy rental products directly from the web. It streamlines operations by seamlessly capturing start and end datetimes, configuring prices, and automatically checking product availability based on reservations.
Main Features:
- Rental Product Creation:
- Allows your Sales Team to create Rental Products in Odoo using the standard Sales/Normal Product model.
- Configure rental prices on the product form, allowing you to set rent price per day based on rental periods, counts, pricelists, and variants.
- Website Rental Request Integration:
- Customers can select start and end datetimes to check rental availability and buy rental products directly from the rental request menu on the web.
- Automatically confirms orders if submitted from the rental request form, or allows the sales team to manually confirm rental orders from the backend.
- Smart Availability & Warnings:
- Shows a status/warning message on the website product page, forcefully restricting the customer if a product is not available based on requested quantities and reservations.
- Only displays products on the rental request form that are explicitly allowed and published for rent.
- Comprehensive Tracking & Reporting:
- The Sales order retains complete rental information and generates a PDF report featuring the exact start and end datetimes of the rental orders.
Scope of the Module:
This module provides both backend configuration for the sales team and a robust frontend interface for customer requests. It securely bridges your inventory and sales data, ensuring that customers can confidently choose rental periods with real-time availability status, while backend teams manage variant quantities, drop options, and reservations efficiently.
Business Benefits:
- Improved Customer Experience:
- Real-time availability checks and straightforward start/end time selections empower customers to book rentals effortlessly without confusion.
- Streamlined Operations:
- By automatically capturing rental details and issuing availability warnings based on on-hand quantities, you prevent overbooking and reduce administrative friction.
- Flexible Pricing Models:
- Easily accommodate diverse rental periods and variant-specific pricing structures, ensuring accurate billing mapped to standard Odoo pricelists.
Supported Business Verticals / Industries:
This app will work for all kinds of rental businesses, industries, and shops. It is perfectly suited for:
- Product and Item Rentals
- Home and Office Space Rentals
- Car, Bike, and Vehicle Rentals
- Service and Equipment Rentals
- Electronics (AC, TV) Rentals
- Any organization managing short-term or long-term rental reservations.
Edition Compatibility:
Enterprise Odoo.sh Community
Access the Rental Application from the Odoo Dashboard
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Users can seamlessly access the dedicated Rental management application directly from the main Odoo enterprise dashboard. This serves as the centralized hub for managing all your rental products, orders, reservations, and portal configurations.
Comprehensive View of Configured Rental Products
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Within the Rental application, managers can view a comprehensive Kanban list of all available rental equipment and machinery. This view provides immediate visibility into product names, internal references, base prices, and product images for quick and easy catalog management.
Designate Items as Rental Products
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When configuring a product template, administrators can easily designate any standard Odoo product as a rentable item by simply checking the "Is Rental Product" box. This action unlocks specific rental pricing and reservation functionalities for that equipment.
Configure Detailed Quotation Descriptions for Rental Items
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Under the Sales tab of the product form, users can define specific Quotation Descriptions. This customized text will automatically populate on rental requests and sales orders, providing clear terms, usage guidelines, or equipment details directly to the customer.
Advanced Rental Price Configuration and Web Publishing
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The dedicated Rental Price Configuration tab allows managers to set up dynamic, tiered pricing models based on the rental duration (e.g., distinct rates for 1-3 days vs. 15-30 days) and specific pricelists. Additionally, checking "Is Rental Published" ensures the equipment is visible and available for request on your frontend customer portal.
Accessing Rental Product Variants
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For equipment that comes in multiple models, sizes, or specifications, users can easily navigate to the "Rental Product Variants" menu. This allows for granular control over individual variant pricing, stock levels, and portal visibility within your overarching rental fleet.
Define Available Rental Inventory Quantities
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On the product form under the Rental Information tab, inventory managers can explicitly define the total "Rental Quantity" for a specific product or variant. This specifies the exact number of units available for rent, preventing overbooking and ensuring accurate availability checks on the website.
Configure Flexible Drop and Pickup Options
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Through the Configuration menu, administrators can define customizable "Drop Options" such as Customer Pickup, Home / Site Delivery, or Third-Party Logistics. These exact options will be presented to customers as radio buttons during the checkout process on the frontend rental portal.
Accessing Payment Terms in the Accounting Module
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To configure default billing behaviors and due dates for your rental orders, administrators can navigate to the Payment Terms configuration menu, conveniently located within the standard Odoo Accounting application.
Establish Default Rental Payment Terms
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From the Payment Terms list, financial managers can create or select specific billing cycles, such as "15 Days" or "Immediate Payment". These terms can then be set as defaults for your rental orders, ensuring accurate invoicing schedules and predictable cash flow for your business.
Designate Default Payment Terms for Rentals
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Within the Payment Terms configuration, administrators can check the "Use as Rental Default Term" box. This ensures that specific billing schedules, such as a "15 Days" term, are automatically applied to all new rental quotations generated from the website portal, streamlining the invoicing process.
Frontend Customer Rental Request Portal
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Customers and authorized agents access a dedicated Rental Request web portal. Upon initial access, the interface presents a clean, user-friendly empty cart state, prompting the user to select their applicable pricelist and begin adding equipment to their request.
Add Equipment and Calculate Rental Timelines
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Clicking "Add Equipment" opens a dynamic modal where customers select the equipment, variant, and desired rental start and end dates. The system automatically calculates the exact rental duration in days and hours, applies the correct unit price based on the selected pricelist, and instantly verifies backend availability before allowing the product to be added.
Review and Submit Comprehensive Rental Requests
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Once equipment is added, the portal displays a detailed summary of the rental lines, including calculated durations, quantities, and line totals. Customers can review the automated payment summary, choose from configured pickup or delivery options, add special instructions, and confidently submit their complete rental request directly to the sales team.
Automated Request Confirmation and Success Prompt
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Upon successful submission, the customer receives an immediate on-screen confirmation acknowledging the receipt of their rental request. This streamlined workflow eliminates manual email exchanges and assures the customer that their equipment reservation is actively being processed by your team.
Backend Management of Rental Quotations
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In the backend, sales representatives and rental managers can access all submitted requests via the dedicated "Rental Quotations" menu. The list view provides real-time visibility into new requests, associated customers, total amounts, and current invoice statuses, allowing the team to quickly locate and process web submissions.
Detailed Order Lines with Rental Dates
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Opening a specific rental quotation reveals the exact details submitted by the customer. The Order Lines tab clearly displays the custom "Rental Start Date" and "Rental End Date" alongside calculated days, hours, and pricing, ensuring the sales team has all the precise scheduling information required to confirm the order.
Dedicated Rental Information and Customer Comments
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The backend quotation includes a specific "Rental Information" tab that captures all portal-submitted metadata. Managers can easily review the selected Drop Option (e.g., Home / Site Delivery), read the customer's additional comments or special instructions, and verify the internal reservation status of the requested equipment.
Track Product Availability via Rental Reservations
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To maintain absolute control over equipment availability, managers can navigate to any product form and utilize the "Rental Reservations" smart button. This provides immediate access to all historical, active, and upcoming bookings for that specific piece of machinery.
Visual Calendar View of Equipment Reservations
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The Rental Reservations calendar view offers a comprehensive, visual timeline of when specific equipment is booked. This intuitive interface allows fleet managers to instantly spot scheduling conflicts, identify available dates, and optimize the utilization of their rental inventory across multiple customer requests.
Centralized Rental Pricing Rules Management
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Administrators can navigate to the dedicated Rental Pricing menu to oversee and manage all tiered pricing structures across the entire equipment fleet. This centralized list view makes it easy to audit daily rates, duration-based discounts (Days From/To), and specific pricelist applications in one organized location.
Comprehensive Rental Reservation Calendar
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The Rental Reservations report provides a high-level, color-coded calendar view of all ongoing and upcoming equipment bookings. Managers can use this monthly overview to monitor overall utilization, balance inventory distribution, and quickly identify peak rental periods across all customers and products simultaneously.
Generate Professional Rental Quotation PDF Reports
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The module automatically enhances the standard Odoo sales order PDF report to include critical rental information. When printed or emailed to the customer, the quotation clearly displays the "Rental Start Date" and "Rental End Date" for each individual equipment line item. This ensures complete transparency regarding reservation periods, pricing, and payment terms in a clean, professional format.
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Email:
contact@probuse.com
Website:
https://probuse.com/
contact@probuse.com
Website:
https://probuse.com/
Call / WhatsApp:
+91 96011 19434
+91 78745 43092
Apps & Solutions:
https://probuseappdemo.com/
+91 96011 19434
+91 78745 43092
Apps & Solutions:
https://probuseappdemo.com/
Contact Us Today for Expert Odoo Consulting, Development, and Support Services.
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Website (website)
• Invoicing (account) • Discuss (mail) |
| Lines of code | 2941 |
| Technical Name |
odoo_rental_request_management |
| License | See License tab |
| Website | http://www.probuse.com |
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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