Skip to Content

GCC Document Compliance

by
Odoo

$ 21.67

In-App Purchases
v 19.0 Third Party
Versions 17.0 18.0 19.0
You bought this module and need support? Click here!
Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Calendar (calendar)
• Discuss (mail)
• Employees (hr)
Lines of code 1186
Technical Name oe_gcc_document_compliance
LicenseOPL-1
Websitehttps://odooerp.ae/
Versions 17.0 18.0 19.0

Key Features

Track GCC employee and dependent documents with expiry traffic lights, automated reminders, a resignation checklist and compliance reports

Extended document records

Track Emirates ID, Iqama, labor card, medical insurance, driving license, residence visa, passport, work permit and more — each with its own number, issue date, expiry date and uploaded file.

Dependent / family records

Register an employee's spouse, sons, daughters and parents, and keep their documents alongside the employee's own records.

Expiry traffic-light status

Every document is automatically flagged Valid (green), Expiring Soon (amber) or Expired (red), with the days-to-expiry computed for you.

Dashboard & multiple views

See every document on a kanban board grouped by status, a color-coded list, or a bar chart by document type and status.

Automated expiry reminders

A daily scheduled job creates an Odoo activity and sends an email and SMS to the responsible person at 90, 60, 30 and 7 days before expiry. Renewing a document resets the reminders automatically.

Document upload & attachments

Attach a scan or photo of each document directly on the record using standard Odoo attachments, so the PRO team always has the latest copy on hand.

Resignation checklist

When someone leaves, generate a pre-filled offboarding checklist and let the PRO team update each task as Pending, In Progress or Done with a live progress bar.

Compliance reports (PDF & XLSX)

Filter by employee, document type, status or expiry date range, then export the compliance report to PDF for management or Excel (XLSX) for audits.

Employee & multi-company ready

A GCC Compliance tab and stat buttons appear on the employee form, and record-level rules keep each company's documents, dependents and checklists separate.

Document Dashboard-kanban by status
GCC Document Compliance dashboard showing documents grouped by Valid, Expiring Soon and Expired status on a kanban board
Document form with traffic-light ribbon
GCC compliance document form showing the Expired or Expiring Soon ribbon, document type, number, issue and expiry dates, status badge and attachment
Employee form-GCC Compliance tab
Employee form with Documents and Dependents stat buttons and the GCC Compliance tab listing documents and dependents with status badges
Resignation Checklist with progress bar
Resignation checklist form showing the Draft, In Progress and Completed status bar, the live progress bar and the PRO task list with Pending, In Progress and Done statuses
Compliance Report wizard-PDF & XLSX
Compliance Report wizard letting you filter by employee, document type, status and expiry date range, then Print PDF or Export XLSX

User guide

Install the module, add documents and dependents on each employee's GCC Compliance tab, and let the daily reminder job and dashboard keep every Emirates ID, Iqama, visa and passport renewed on time.

1. Install the module

  1. Open Apps, remove the Apps filter, and search GCC Document Compliance.
  2. Click Install. The standard hr, mail, sms and calendar apps are installed automatically as dependencies.

2. Configure the resignation template

  1. Go to GCC Compliance > Configuration > Resignation Template.
  2. Adjust the default offboarding items (visa cancellation, labor card / work permit cancellation, medical insurance, final settlement, NOC, etc.) to match your company process. New resignation checklists pull from this list automatically.
  3. Make sure the GCC Document Expiry Reminders scheduled action is active under Settings > Technical > Scheduled Actions (it is enabled by default and runs daily).
  4. Configure your outgoing email server and SMS (IAP) account so reminders can be delivered.

3. Add documents and dependents

  1. Open an employee and go to the GCC Compliance tab, or use GCC Compliance > Documents > All Documents.
  2. Add a document: choose the Document Type (Emirates ID, Iqama, visa, passport, etc.), enter the number, issue date and expiry date, and attach a scan or photo.
  3. Register family members under Dependents (spouse, son, daughter, parent) and add their documents the same way.
  4. The status (Valid, Expiring Soon, Expired) and days-to-expiry update automatically.

4. Watch the dashboard and reminders

  • Open GCC Compliance > Dashboard for a kanban board grouped by status; switch to the list or graph view as needed.
  • Use GCC Compliance > Documents > Expiring & Expired to see only what needs action.
  • A daily background job creates an Odoo activity and sends an email and SMS at 90, 60, 30 and 7 days before expiry to the responsible person.
  • Updating a document's expiry date (renewing it) automatically resets the reminder flags.

5. Resignation checklists and reports

  • When an employee resigns, create a record under GCC Compliance > Resignation Checklists; it is pre-filled from your template.
  • Click Start, then let the PRO team update each task as Pending, In Progress or Done; the progress bar updates live, and the record moves through Draft, In Progress and Completed.
  • Use GCC Compliance > Compliance Report to filter by employee, document type, status or expiry date range.
  • Click Print PDF for management, or Export XLSX for an Excel audit file.

Frequently Asked Questions

1. What document types can I track?
The module ships with Emirates ID, Iqama, Labor Card, Medical Insurance, Driving License, Residence Visa, Passport, Work Permit and an Other type. Each document stores its own number, issuing authority, issue date, expiry date and an uploaded file.
2. How are expiry reminders sent?
A daily scheduled action checks every active document and, at 90, 60, 30 and 7 days before expiry, schedules an Odoo activity and sends an email and SMS to the responsible person (the employee's manager, or the employee's user). Renewing a document by updating its expiry date resets the reminder flags automatically.
3. Can I track family members' documents too?
Yes. Register each dependent (spouse, son, daughter or parent) on the employee's GCC Compliance tab, then add their documents the same way. Dependent documents appear on the dashboard and are covered by the expiry reminders.
4. What does the resignation checklist do?
When an employee leaves, create a Resignation Checklist record; it is pre-filled from your configurable template. The PRO team updates each task as Pending, In Progress or Done, a live progress bar tracks completion, and the record moves through Draft, In Progress and Completed states.
5. Which report formats are supported?
The Compliance Report wizard lets you filter by employee, document type, status and expiry date range, then export to PDF for management or to Excel (XLSX) for audits.
6. Does it work across multiple companies?
Yes. Record-level rules keep each company's documents, dependents and resignation checklists separate, so users only see the records of their own company (or companies they are allowed to access).
7. Is it compatible with Odoo 19?
Yes. This module targets Odoo 19.0 and works on both Community and Enterprise editions. It depends only on the standard hr, mail, sms and calendar apps — no third-party or external integration is required.
Module Support & SLA
For support related to this module, contact apps@odooerp.ae
Standard response time (SLA) for support queries is typically 1 to 2 working days.
+971 54 289 8664 Email Us
Oakland partner and services
Support and contact information
Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Calendar (calendar)
• Discuss (mail)
• Employees (hr)
Lines of code 1186
Technical Name oe_gcc_document_compliance
LicenseOPL-1
Websitehttps://odooerp.ae/ 
Odoo Proprietary License v1.0

This software and associated files (the "Software") may only be used (executed,
modified, executed after modifications) if you have purchased a valid license
from the authors, typically via Odoo Apps, or if you have received a written
agreement from the authors of the Software (see the COPYRIGHT file).

You may develop Odoo modules that use the Software as a library (typically
by depending on it, importing it and using its resources), but without copying
any source code or material from the Software. You may distribute those
modules under the license of your choice, provided that this license is
compatible with the terms of the Odoo Proprietary License (For example:
LGPL, MIT, or proprietary licenses similar to this one).

It is forbidden to publish, distribute, sublicense, or sell copies of the Software
or modified copies of the Software.

The above copyright notice and this permission notice must be included in all
copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT.
IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM,
DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE,
ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER
DEALINGS IN THE SOFTWARE.

Please log in to comment on this module

  • The author can leave a single reply to each comment.
  • This section is meant to ask simple questions or leave a rating. Every report of a problem experienced while using the module should be addressed to the author directly (refer to the following point).
  • If you want to start a discussion with the author or have a question related to your purchase, please use the support page.