Skip to Content

GCC Final Exit Clearance

by
Odoo

$ 22.85

In-App Purchases
v 19.0 Third Party
This module requires Odoo Enterprise Edition.
Versions 17.0 18.0 19.0
You bought this module and need support? Click here!
Versions 17.0 18.0 19.0

Key Features

End-to-end offboarding clearance — multi-department checklist, auto-pull dues, settlement gating, bilingual documents and e-signature

Multi-Department Checklist

Configurable checklist across IT, Finance, HR, Admin and Housing departments. Each department clears their items — return of assets, settlement of dues, cancellation of benefits — before final approval.

Auto-Pull Outstanding Dues

Automatically computes outstanding loans, leave balance, ticket dues and assigned assets from payroll, holidays and maintenance modules. All dues visible in one place before settlement.

Full & Final Settlement Gating

Blocks the final settlement payslip until every checklist item is marked cleared. No payout is processed until all departments sign off — ensuring complete financial closure.

Bilingual Settlement Documents

Generates English and Arabic versions of three official documents: Final Settlement Letter, Experience Certificate and No Objection Certificate (NOC). Ready for print or digital delivery.

E-Signature via hr_sign

Route settlement, experience and NOC documents through hr_sign for digital signature. Choose signers and document templates — signed copies are stored in the clearance record.

Progress Timeline

A visual progress bar tracks the clearance journey from Draft → In Progress → Cleared → Settled. See exactly which departments have signed off and what remains.

Departure Wizard Integration

Launch a clearance request directly from the employee departure wizard in Odoo Payroll. When HR processes a resignation, the clearance workflow starts automatically — no manual creation needed.

Configurable Checklist Templates

Create and reuse checklist templates per department or company. Define mandatory tasks — return laptop, clear credit card, cancel visa, handover keys — and assign responsible departments.

Asset & Equipment Tracking

Auto-detects all assigned company assets from the maintenance module — laptops, phones, access cards, vehicles, uniforms. Each asset appears as a checklist item and must be confirmed returned before clearance is granted.

Exit Clearance Request employee & departure details
Clearance Request form showing employee, department, departure date, progress bar and outstanding dues summary
Multi-Department Checklist IT, Finance, HR, Admin & Housing tasks
Checklist tasks showing department, task description, status and responsible person for each clearance item
Auto-Pull Dues loans, leave balance, ticket & assets
Outstanding dues section showing loan balance, pending leave encashment, ticket dues and assigned assets summary
Checklist Template configure department-specific tasks
Checklist Template form showing template name, department assignment, and list of mandatory clearance tasks
Send for Signature route documents via hr_sign
Sign Wizard showing document type selection, template, and signer assignment for e-signature routing
Bilingual Documents settlement, experience & NOC
Final Settlement Letter PDF showing English and Arabic sections, employee details, dues breakdown and signature lines

User guide

Install the module, configure checklist templates, launch clearances from the departure wizard, run multi-department tasks, pull outstanding dues automatically, and produce bilingual settlement documents with e-signature.

1. Install the module

  1. Open Apps, remove the Apps filter, and search GCC Final Exit Clearance.
  2. Click Install. The hr, hr_payroll, hr_sign, hr_holidays, maintenance, and mail modules are installed as dependencies.

2. Configure checklist templates

  1. Go to Exit Clearance > Configuration > Checklist Templates and click Create.
  2. Give the template a name (e.g., "Standard Exit Clearance") and assign departments — IT, Finance, HR, Admin, Housing.
  3. Add checklist items: "Return laptop", "Clear credit card dues", "Cancel visa", "Handover access card", "Settle housing dues", etc. Assign each task to the correct department.

3. Launch clearance from departure wizard

  1. Go to Employees, select a departing employee, and click Departure.
  2. Set the departure date and departure reason (resignation, termination, retirement).
  3. Click Start Clearance. The system creates a clearance request, pulls outstanding dues from payroll, holidays, and maintenance, and populates the checklist from your template.

4. Run the departmental checklist

  1. Go to Exit Clearance > My Tasks. Each department head sees only the tasks assigned to their department.
  2. Open a task, verify the item (e.g., check that the laptop was returned), and click Mark Done.
  3. Once all tasks in a department are cleared, the overall progress bar updates and the next department can proceed.

5. Review and refresh outstanding dues

  1. Open the clearance request and review the Outstanding Dues section — it shows loan balance, leave encashment, ticket dues, and assigned assets.
  2. Click Refresh Dues to pull the latest numbers from payroll, holidays, and maintenance if anything changed since the clearance was created.
  3. All dues must be settled before the final clearance can proceed.

6. Mark clearance as completed

  1. Once all checklist tasks are done and all dues are settled, click Mark Cleared.
  2. The progress bar moves to Cleared. The Full & Final settlement payslip is now unblocked — payroll can process the final payout.
  3. After the payslip is processed, click Mark Settled to finalize the clearance record.

7. Send documents for signature

  1. From the clearance request, click Send for Signature.
  2. Select the document type (Settlement Letter, Experience Certificate, or NOC), choose a sign template, and pick a signer.
  3. Click Send. The document is routed through hr_sign for digital signature. Signed copies are attached to the clearance record.

8. Print bilingual documents

  1. From the clearance request, use the Print menu to generate any of the three documents: Final Settlement Letter, Experience Certificate, or No Objection Certificate.
  2. Each document is produced in both English and Arabic in a single PDF — ready for government submission or employee handover.

Frequently Asked Questions

1. What is exit clearance and why do I need it?
Exit clearance is the offboarding process that ensures all company assets are returned, all financial dues are settled, and all official documents are issued before an employee leaves. This module automates the entire workflow — from checklist to documents to signatures — making it compliant with GCC labour regulations.
2. Which departments are covered in the checklist?
The standard template covers IT (return laptop, deactivate email), Finance (settle credit card, clear advances), HR (cancel visa, update records), Admin (return access card, handover keys), and Housing (vacate accommodation, settle utilities). You can add or remove departments and tasks in the checklist template.
3. How are outstanding dues auto-computed?
When a clearance request is created, the system queries hr_payroll for active loans, hr_holidays for pending leave encashment, ticket benefits modules for outstanding ticket dues, and maintenance for assigned equipment. All amounts are displayed in the clearance request and included in the settlement letter.
4. Can I block the final payslip until clearance is done?
Yes — this is the settlement gating feature. The Full & Final settlement payslip remains blocked until all checklist tasks are marked as done and the clearance status is "Cleared". This prevents payroll from paying out before the employee has returned all assets and settled all dues.
5. What documents does the module generate?
Three bilingual (English + Arabic) documents: Final Settlement Letter (full financial breakdown), Experience Certificate (employment verification letter), and No Objection Certificate (NOC) (company clearance for visa transfer). All three can be sent through hr_sign for digital signature before printing.
6. How does e-signature work with hr_sign?
From any clearance request, click Send for Signature. Choose the document, a sign template from hr_sign, and the signer (typically the HR manager). The document is then routed through the standard Odoo signature workflow — the signer receives a link, signs digitally, and the signed PDF is stored against the clearance record.
7. Is it compatible with Odoo 19?
Yes. This module is built for Odoo 19.0 and works on both Community and Enterprise editions. It depends on the standard hr, hr_payroll, hr_sign, hr_holidays, maintenance, and mail modules — no third-party or external integration is required.
Module Support & SLA
For support related to this module, contact apps@odooerp.ae
Standard response time (SLA) for support queries is typically 1 to 2 working days.
+971 54 289 8664 Email Us
Oakland partner and services
Support and contact information
Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Discuss (mail)
• Employees (hr)
• Maintenance (maintenance)
• Payroll (hr_payroll)
• Time Off (hr_holidays)
• Sign (sign)
• Calendar (calendar)
Lines of code 1184
Technical Name oe_gcc_final_exit_clearance
LicenseOPL-1
Websitehttps://odooerp.ae/ 
Odoo Proprietary License v1.0

This software and associated files (the "Software") may only be used (executed,
modified, executed after modifications) if you have purchased a valid license
from the authors, typically via Odoo Apps, or if you have received a written
agreement from the authors of the Software (see the COPYRIGHT file).

You may develop Odoo modules that use the Software as a library (typically
by depending on it, importing it and using its resources), but without copying
any source code or material from the Software. You may distribute those
modules under the license of your choice, provided that this license is
compatible with the terms of the Odoo Proprietary License (For example:
LGPL, MIT, or proprietary licenses similar to this one).

It is forbidden to publish, distribute, sublicense, or sell copies of the Software
or modified copies of the Software.

The above copyright notice and this permission notice must be included in all
copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT.
IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM,
DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE,
ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER
DEALINGS IN THE SOFTWARE.

Please log in to comment on this module

  • The author can leave a single reply to each comment.
  • This section is meant to ask simple questions or leave a rating. Every report of a problem experienced while using the module should be addressed to the author directly (refer to the following point).
  • If you want to start a discussion with the author or have a question related to your purchase, please use the support page.