Petty Cash Book & Float Reconciliation
Multi petty-cash books with denomination count, float reconciliation, receipt attach, handover/close
Petty Cash Book & Float Reconciliation runs one or several petty-cash boxes with a real, auditable imprest discipline: denomination-based physical counts, theoretical-vs-counted reconciliation, automatic float top-ups and a documented custodian handover, all reconciled straight into the general ledger. Nothing here is a bookkeeping shortcut; every float establishment, expense, top-up and replenishment posts a genuine balanced journal entry.
Key Features
Multiple Petty Cash Books
Each book has its own custodian, imprest float amount, dedicated cash journal and account, and funding source; opening a book posts a real journal entry establishing the float on the balance sheet.
Expense & Top-Up Transactions
Record a petty-cash expense with category and expense account, or a float top-up from the funding journal; confirming either posts a balanced journal entry against the book's cash account automatically.
Receipt Attachment
Attach one or several receipt scans or photos to any transaction and review them in one click from a smart button.
Denomination-Based Physical Count
Enter a count line per banknote or coin denomination (value times quantity); the counted total and number of denominations used are always computed live, never entered by hand.
Float Reconciliation with Variance
Reconcile a confirmed count against the book's theoretical balance carried forward since the last reconciliation, with the resulting over/short/matched variance always visible.
One-Click Replenishment
Post a replenishment transaction that tops the float back up to its imprest target the moment a reconciliation shows the counted cash is short.
Handover & Close Wizard
Hand a book over to a new custodian with the counted proof of custody transfer logged in the chatter, or close a book for good once its last reconciliation is settled, both from a single guided wizard.
Full Audit Trail
Every book, transaction, count and reconciliation is tracked through chatter with every journal entry linked for one-click drill-down.
Use Cases
Screenshots
01 Book Form
02 Books List
03 Transactions List
04 Reconciliation Form
05 Reconciliations List
Why Choose This Module
Petty cash is small money that causes disproportionately large audit headaches when it is tracked in a notebook. This module gives every cash box the same imprest-system discipline a controller would insist on: a real float entry, a denomination count instead of a guessed total, a computed variance, and a one-click replenishment or handover, all linked to the general ledger.
Specifications
- Compatible: Odoo 18.0 / 19.0
- License: OPL-1
- Languages: 35+
- Author: Pokutsoft
- Dependencies: account
- Support: odoo@gencbaris.com
- Update date: 2026-07-13
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Invoicing (account)
• Discuss (mail) |
| Lines of code | 1625 |
| Technical Name |
petty_cash_book_float_reconciliation |
| License | OPL-1 |
| Website | https://pokutsoft.com/ |
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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