Navabrind IT Solutions

PPAP Workflow Management

Complete Production Part Approval Process for Automotive Manufacturing on Odoo 19

Manage the full PPAP submission lifecycle from initial draft to customer approval, with all 18 AIAG PPAP-4 elements auto-created per submission. Covers PSW, Dimensional Results, SPC, MSA / Gauge R&R, Control Plans, Appearance Approval Reports, and a live KPI Dashboard.

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Complete 18-Element Coverage

All AIAG PPAP-4 elements auto-created for every submission with individual status, responsible user, and due date tracking.

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8-Stage Approval Workflow

Draft → Internal Review → Quality Review → Submitted → Full Approval / Interim / Rejected — with full chatter tracking.

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SPC & Statistical Analysis

Cp, Cpk, Pp, Ppk auto-computed. Up to 30 samples per characteristic. Full MSA / Gauge R&R, Repeatability, Reproducibility, and NDC.

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FMEA & Control Plans

Design & Process FMEA with Severity, Occurrence, Detection, and RPN. Control Plans for Prototype, Pre-launch, and Production phases.

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Live KPI Dashboard

Real-time approval rates, overdue counts, and submission trends across Pivot, Graph, and Kanban views. Cron alerts for interim expiry.

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Professional PDF Reports

Printable PSW and Submission Summary reports with company header, 18-element disposition table, and approval sign-off sections.

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Manufacturing (MRP)

PPAP submissions linked to manufacturing orders and work centres for seamless quality integration.

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Products & Partners

Submissions tied to Odoo product records and customer/supplier contacts for full traceability.

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Chatter & Activities

Full mail.thread on every submission and element — comments, activity scheduling, and email notifications built in.

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Role-Based Access

5 security groups with fine-grained record-level rules — User, Coordinator, Quality Manager, Manager, Configuration.

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Portal Access

Customer portal module included for external stakeholder visibility into submission status and approvals.

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Config & Automation

System settings for required attachments, default PPAP level, and automated interim expiry reminder lead time.

1. Create a PPAP Submission

Start with the part number, revision level, customer, and PPAP level (1–5). The module instantly auto-generates all 18 AIAG PPAP-4 elements as child records, each with its own form, responsible user field, and due date.

• Set PPAP level to control which elements are required
• Assign coordinator and quality manager from day one
• 9 smart stat buttons give instant element progress visibility

2. Track All Submissions at a Glance

The Submissions List View shows every active PPAP with stage badges, completion percentage, overdue indicators, and responsible user — all in one screen.

• Filter by customer, product, PPAP level, or stage
• Colour-coded status badges for instant health check
• Switch to Kanban or Calendar view with one click

3. Move Through the Kanban Pipeline

The 7-column Kanban board gives your quality team a visual pipeline from Draft to Approved. Drag cards between stages or use the workflow buttons on each submission form.

• Draft → Internal Review → Quality Review → Ready → Submitted
• Final: Full Approval, Interim Approval, or Rejected
• Overdue cards highlighted automatically

4. Complete the Part Submission Warrant

The PSW form captures all required customer-facing data: sample quantities, tooling number, supplier declaration, and a full 18-element disposition table (Included / Waived / N/A).

• Customer authorisation and supplier sign-off sections
• Print a professional A4 PDF report directly from the form
• Signature field for digital approval records

5. Record Dimensional Results

Enter up to 30 sample measurements per dimensional characteristic. Mean, Range, and Standard Deviation are calculated automatically.

• Nominal, upper and lower tolerance fields per characteristic
• Auto-calculated statistical summary per row
• Link directly to the balloon drawing register

6. Run Process Studies (SPC)

Enter sigma values and the module automatically calculates Cp, Cpk, Pp, and Ppk — the four core indices for process capability studies.

• Study type selection: Full or Preliminary
• Cp/Cpk & Pp/Ppk computed from sigma, USL, and LSL
• Stored per submission for audit trail purposes

7. Monitor the KPI Dashboard

The live KPI Dashboard gives quality managers instant visibility into approval rates, overdue submissions, and submission trends — without opening individual records.

• Pivot and Graph views with grouping and filters
• Automated cron alerts for interim approval expiry
• Resubmission counter tracks rejected-and-resubmitted parts

8. Print the PSW PDF Report

Generate a professional A4 PDF report for customer submission — with company header, part information grid, 18-element disposition table, and approval sign-off section.

• Company logo and address pulled from Odoo company settings
• Element disposition (Included / Waived / N/A) pre-filled
• Submission Summary PDF also available

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PPAP User

Read own submissions; create Dimensional Results, Material Tests, Process Studies

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Coordinator

Full CRUD on submissions and all sub-records; manage elements and assign tasks

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Quality Manager

Approve / reject / submit; access all records and generate PDF reports

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Manager

Full admin access including module configuration and portal management

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Configuration

Manage global settings: attachments, default PPAP level, auto-reminder lead time

⬆ Need Multi-Industry Support?

This module covers Automotive (AIAG PPAP-4) — the most widely used standard. If your business also serves Aerospace (AS9102B), Medical Devices (IQ/OQ/PQ), or General Manufacturing, consider upgrading to PPAP Manager — Multi-Industry which covers all four standards in one module at $499.

Need Help Getting Started?

Developed and maintained by Navabrind IT Solutions — specialising in automotive quality management and Odoo ERP implementation. Our team has hands-on experience with AIAG PPAP-4 and can assist with installation, configuration, and custom development on request. Demo data is included for immediate evaluation on Odoo.sh or on-premise.