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Portal Employee Project Task Time Tracking Card
Zero-License-Cost Time Tracking for Subcontractors, Freelancers & External Partners in Odoo 19
Stop paying expensive internal user licenses just to let contractors report a few hours a week.
Empower portal collaborators to log task time directly through the customer portalâautomatically posted to Task Chatter with approval workflows!
The High Cost of Standard Timesheet Licenses for External Workers
Standard Odoo Timesheets (`hr_timesheet`) require every time-logger to hold an expensive **Internal User License**. Buying full licenses for hourly contractors, outsourced teams, or freelancers is financially wasteful. This module utilizes stock **Project Sharing** and free **Portal Users** to provide a dedicated, secure time-reporting dashboard with zero extra software licensing fees!
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Key Features & Capabilities
Designed specifically for companies managing external collaborators and hourly subcontractors.
Zero License Fee Model
Leverages standard Odoo 19 Project Collaborator features. External workers log time via free Portal accounts without touching internal apps.
Task Chatter History
Every time submission is automatically posted directly onto the Task Chatter as a structured logâgiving internal teams complete visibility with no extra views.
Dedicated "My Timesheet" Portal
Portal collaborators get a clean route (/my/timesheet) to view assigned tasks, log date/hours/description, and track approval states.
Manager Review & Auto-Approve
Managers get a Submitted â Approved / Rejected workflow with reviewer notes. Enable optional company-wide Auto-Approval for instant validation!
Architecture & Security Specifications
Built independently of hr_timesheet for optimal performance and maximum security.
Model & Portal Routes
| Component | Technical Reference |
|---|---|
| Time Entry Model | project.task.time.entry |
| Task Extensions | total_portal_hours / approved_portal_hours |
| Portal List Route | GET /my/timesheet |
| Portal Log Route | POST /my/timesheet/task/<id>/log |
Security & Access Rules
| Security Layer | Rule Details |
|---|---|
| Reviewer Group | group_project_portal_time_reviewer |
| Portal Scoping | Restricted to Collaborator tasks via ir.rule |
| Audit Protection | Portal users can NEVER delete time records |
| Unlink Security | Approved entries protected from deletion |
How to Setup & Workflow
| 1. | Enable Allow Portal Time Tracking on your Project form (Visibility must be set to Visible to invited portal users). |
| 2. | Add your external contact as a Project Collaborator using standard Odoo Project Sharing. |
| 3. | The contractor logs into the Portal, navigates to My Timesheet (/my/timesheet), and submits task hours. |
| 4. | Hours instantly post to the Task Chatter! Internal project reviewers approve or reject entries under Project â Portal Time Entries. |
Interface & Workflow Gallery
Explore the seamless experience between customer portal submission and backend management.
Future Development Roadmap
- Portal monthly time summary report export in PDF & Excel formats.
- Live start/stop timer widget inside the portal task detail view.
- Task hour threshold alerts for project managers when contractor hours exceed estimates.
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Discuss (mail)
• Project (project) |
| Lines of code | 797 |
| Technical Name |
project_task_chatter_only_license |
| License | OPL-1 |
| Website | https://syncsoft.app |
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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