How it works

Enable validation of the Receipt Order, creation and validation of the vendor bill, and registration of the payment — all with a single click.

In the purchase form, you can define the payment term type. The available options are:

• Full Payment: The entire amount is paid at the time of purchase.
• Partial Payment: A portion is paid at the time of purchase, and the rest is paid later.
• Deferred Payment: No payment is made at the time of purchase; the full amount is paid later.

Stock Shortage Policy (Settings)

Configure what happens when stock is insufficient during automatic receipt validation:

• Block: Raise an error and stop the process. The receipt is not validated.
• Validate available qty + create backorder: Validate what is in stock and automatically create a backorder for the remaining quantity. Invoicing respects the delivered quantity.
• Force validation: Override quantities and validate the full demand even if stock goes negative.

When the Quick Process button is clicked, the system will automatically create and validate a Receipt order, generate and validate a vendor bill, and handle payment based on the selected payment term type. If "Full Payment" is selected, the invoice will be fully paid with the total amount. If "Partial Payment" is selected, the specified partial amount will be used for a partial payment.