ODOO 19 • PROCUREMENT MODULE
Competitive Tendering Platform
End-to-end competitive tendering - invite vendors, collect bids via a branded portal,
compare quotes per product line, split awards across vendors, and generate Purchase Orders automatically.
No vendor Odoo account required.
| ✓ Vendor Portal | ✓ Per-Line Comparison | ✓ Split-Vendor PO | ✓ PR Integration | ✓ Approval Workflow |
Why Competitive Tendering Platform?
Unlike Odoo's standard Purchase Alternatives where purchasers manually enter prices,
this platform lets vendors submit their own real-time pricing directly through a branded portal.
The procurement team only needs to review and choose - zero data entry, zero transcription errors.
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📄
Real Vendor Prices
Vendors fill in their own prices via a secure private portal link. No Odoo login required.
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⚖
Per-Line Comparison
Choose the best vendor for each product line independently. Award different products to different vendors.
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🛒
Auto PO Generation
One Purchase Order per winning vendor, created instantly from your comparison choices.
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Step-by-Step Workflow
Follow the complete procurement cycle from tender creation to awarded Purchase Orders
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1
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Create a Tender Event
Create a Bid Event with the items to quote, set the submission deadline, configure the evaluation method (Lowest Price or Weighted Score),
and define the minimum number of vendors required. The event goes through an approval workflow before being published.
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2
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Invite Vendors & Share Private Links
Add vendors to the Invited Vendors tab. When the event is approved and published, each vendor automatically receives
a unique private portal link by email. Links can also be copied and shared manually. Vendors do not need an Odoo account to participate.
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3
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Vendor Fills in Prices via Portal
Vendors open their private link and see a professional branded portal. They enter their unit price, delivery days, and notes
for each item. They can also attach supporting documents such as ISO certificates, spec sheets, and warranty documents.
Prices come directly from the vendor - no manual entry by the procurement team.
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4
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Vendor Submits & Gets Confirmation
After clicking Submit, the vendor sees a clear confirmation page and can review their own submission summary at any time.
The portal shows status badges so vendors always know where they stand: Draft, Submitted, Under Review, or Awarded.
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5
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Track All Submissions in One Place
The Invited Vendors tab updates in real time as vendors open and submit their bids. Status badges show
Invited → Viewed → Submitted at a glance. When ready, close the bidding and move to evaluation.
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6
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Open Per-Line Comparison View
In the Evaluating stage, click Compare Lines to open a side-by-side comparison of all vendor quotes
grouped by product. Unlike Odoo's standard Purchase Alternatives where prices must be entered manually,
all prices here come directly from vendor submissions - real data, zero effort from the purchaser.
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7
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Choose the Best Vendor per Product Line
The comparison view groups all vendor quotes by product. Click Choose next to the winning quote for each item.
You can award different products to different vendors independently - for example, choosing Vendor A for one motor type
and Vendor B for another. Selected rows highlight in green.
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8
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Create Purchase Orders from Comparison
Click Create POs from Comparison to instantly generate one Purchase Order per winning vendor,
pre-filled with the chosen product lines and vendor prices. Each PO is tagged with the originating Bid Event
for full traceability.
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9
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Complete Bid & Notify All Vendors
Click Complete Bid to close the tender. Vendors who won lines are marked Awarded,
others are Rejected. Automated email notifications are sent to all parties.
The event moves to Completed with a full audit trail in the chatter.
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10
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Vendor Portal Shows Per-Line Award Status
After the tender is completed, vendors return to their portal link and immediately see which specific
product lines they won. A gold "Partially Awarded" banner shows when only some lines were selected.
Each row shows a green Awarded badge or grey Not Selected — no ambiguity.
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11
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Purchase Orders Linked Back to Bid Event
Every Purchase Order created from a tender carries the Bid Event field and the
From Bid Platform flag. A smart button on the PO form jumps directly back to the
originating tender event for full traceability.
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12
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Filter & Group POs by Bid Event
In the Purchase Orders list, use the From Bid Platform quick filter or
Group By → Bid Event to see all POs from a specific tender at once.
Search directly by tender name or reference for instant procurement reporting.
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All Features at a Glance
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📄 Tender Management
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🌐 Vendor Portal
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⚖ Per-Line Comparison
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🛒 PO Generation & Traceability
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Need Help or Customization?
Our team is ready to assist with installation, configuration, and custom development.
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💼
Sales & Business Enquiry
Pricing, licensing, and partnership
sales@odoovansalesolution.com
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🛠
Technical Support
Bug reports, feature requests & implementation help
miachelscofield060@gmail.com
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Competitive Tendering Platform
• License: OPL-1 • sales@odoovansalesolution.com
| Availability |
Odoo Online
Odoo.sh
On Premise
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| Odoo Apps Dependencies |
•
Discuss (mail)
• Purchase (purchase) • Invoicing (account) |
| Lines of code | 2502 |
| Technical Name |
sc_competitive_tendering |
| License | OPL-1 |
| Website | https://vansalesolution.odoo.com |
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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