Navigate to the Accounts menu in the top navigation bar and select Shopware from the sidebar menu. This will display a list of all configured Shopware accounts.

Click on a Shopware account to open the configuration form. Here you can set up the essential credentials and settings:

• Name: Identify your Shopware connection
• Shopware Version: Ensure compatibility (v6.x.x supported)
• URL: Enter your Shopware API endpoint (format: http://your_shopware_url/api)
• Login: Your Shopware user credentials
• Password: Secure password for authentication

After entering all required credentials, click the Test Connection button to verify the connection:

✓ Successful Connection

If the authentication is successful, you'll see a green "CONNECTED" ribbon displayed in the top-right corner of the form, and the account status will change from Draft to Validate.

✗ Connection Failed

If the credentials are incorrect or the connection fails, a red "ERROR" ribbon will appear in the top-right corner. Please verify your URL, login, and password, then try testing the connection again.

The Basic Configuration tab contains essential settings for tax handling, product imports, currency management, and API limits:

Tax Configuration

Configure how taxes are synchronized between Odoo and Shopware:

• Tax Type: This field determines how tax is calculated in orders. It becomes read-only once the account is validated. Two options are available:
  • Exclude In Price: Tax is calculated separately and added to the product price
  • Include In Price: Tax is already included in the displayed product price
• Shopware Tax Type: Select how taxes are synchronized when exporting products to Shopware:
  • Tax_id: Uses the Tax UUID from Shopware. When importing products, the tax information is automatically filled based on the Shopware tax configuration
  • Tax Rate and Name: Requires manual configuration of tax rates and names for each product during export
• Tax ID: Enter the Tax ID (UUID) from your Shopware system. This unique identifier links Odoo products to the correct tax rules in Shopware during synchronization.

Product Import Settings

• Import Variant Image: Enable this checkbox to import product images along with product variants from Shopware. When disabled, only product data will be imported without images, which can speed up the import process for large catalogs.

Currency Configuration

• Currency ID: Click the "Get Currency" button to automatically fetch the default currency ID from your Shopware store. This currency will be used when exporting products and orders to ensure price consistency between systems.

Company and API Settings

• Company: Select the default Odoo company for this Shopware connection. All imported data (products, customers, orders) will be associated with this company.
• API Record Limit: Set the number of records to fetch per API request during import operations. This helps manage server load and processing time.

Configure default product synchronization settings to streamline your product management between Odoo and Shopware:

Default Settings

• Category: Select the default category for products during synchronization. When importing products from Shopware that don't have a specific category mapping in Odoo, they will be automatically assigned to this default category.
• Pricelist: Choose the default pricelist for product prices. This pricelist determines the pricing structure used when exporting products to Shopware.
• Shipping Product: Select the service product used for order shipping costs. This will be used to calculate and record shipping charges on imported orders.

Stock Settings

• Stock Action: Define how product quantities are synchronized with Shopware. Options include:
  • Quantity on hand: Syncs the actual available stock quantity
  • Forecast: Syncs the forecasted quantity including incoming stock
• Warehouse: Select the default warehouse for Shopware operations. Stock levels from this warehouse will be used when syncing inventory quantities to your Shopware store.
• Location: Specify the default stock location within the warehouse. This location will be used for tracking inventory movements related to Shopware orders.

Manage customer synchronization settings and group assignments:

Default Settings

• Import Customer Groups: Click the "Import Customer Groups" button to fetch all customer groups from your Shopware store. This is essential for proper customer segmentation and pricing.
• Category: Add or select customer groups that will be used when creating or exporting customers from Odoo to Shopware. This ensures customers are assigned to the correct groups in Shopware, maintaining consistent customer segmentation across both platforms.

Configure default shipping and payment methods for order processing:

Default Settings

• Import Shipping Methods: Click the "Import Shipping Methods" button to fetch all available shipping methods from your Shopware store. These methods will be available for order synchronization.
• Shipping Method: Select the default shipping method used when importing orders from Shopware. This ensures shipping charges are mapped correctly in Odoo.
  If no shipping methods appear after clicking "Import Shipping Methods", try refreshing the page to see the imported options.
• Import Payment Methods: Click the "Import Payment Methods" button to fetch all available payment methods from your Shopware store.
• Payment Method: Choose the default payment method for incoming orders. This keeps your accounting and reconciliation accurate.
  If no payment methods appear after clicking "Import Payment Methods", try refreshing the page to see the imported options.

Manage how orders are imported and processed from Shopware into Odoo:

Order State Configuration Table

The configuration table contains the following columns:

• Shopware Order State:

  The order status as it exists in Shopware. Common states include:

  • open - Order has been placed but not yet processed
  • in_progress - Order is currently being processed
  • completed - Order has been fulfilled and completed
  • cancelled - Order has been cancelled
• Odoo Order State:

  The corresponding order state in Odoo that will be assigned when an order with the Shopware state is imported. Examples include:

  • Quotation - Draft order/quote in Odoo
  • Sale Order - Confirmed sales order
  • Done - Completed order
  • Cancelled - Cancelled order
• Default State:

  Checkbox to mark this mapping as the default state for orders without a specific state mapping.

• Create Invoice:

  When enabled, an invoice will be automatically created in Odoo when an order with this Shopware state is imported.

• Set Invoice State:

  Define the invoice state to be set when creating invoices automatically. Options include:

  • Open - Invoice is created but not yet paid
  • Paid - Invoice is marked as paid
• Create Ship...(Create Shipment):

  When enabled, a delivery order/shipment will be automatically created in Odoo when an order with this Shopware state is imported.