Disbursement Request
by Steven Marp https://apps.odoo.com/apps/modules/browse?author=Steven Marp$ 19.00
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Discuss (mail)
• Employees (hr) • Invoicing (account) |
| Lines of code | 423 |
| Technical Name |
sm_disbursement_request |
| License | OPL-1 |
| Website | https://apps.odoo.com/apps/modules/browse?author=Steven Marp |
| Versions | 18.0 19.0 |
Disbursement Request
Employee Advances
Create employee cash advance requests with line details, accounts, analytic distribution, due dates, notes, and attachments.
Reimbursements
Record employee expense claims and route them through the same submit, approve, account, and paid process.
Advance Settlements
Link settlements to employee advances and track settled amount and residual balance automatically.
Built For Finance Teams
The module keeps cash advance, reimbursement, and settlement documents structured before they become accounting entries. Finance managers can approve requests, create journal entries, and mark completed requests as paid.
Advance, Reimburse, Settle
A complete lightweight disbursement process for Odoo Accounting.Approval Statusbar
Move requests from Draft to Submitted, Approved, Accounted, Paid, or Cancelled with manager-controlled actions.
Journal Entry Creation
Approved requests can generate posted accounting entries using request lines and the selected advance or payable account.
Attachments And Chatter
Attach receipts or supporting documents and keep approval communication in the standard Odoo chatter.
Residual Tracking
Advance documents show total amount, settled amount, and remaining balance after linked settlements.
Analytic Distribution
Disbursement lines support Odoo analytic distribution so expenses can be tracked by project, department, or cost center.
User And Manager Groups
Users can prepare requests while managers control approval, cancellation, journal creation, and paid confirmation.
From Request To Accounting
The process stays close to standard Odoo accounting behavior.Create
Employee, journal, clearing account, lines, notes, and attachments.
Submit
User sends the request to finance manager for approval.
Approve
Manager validates amount, account, analytic, and supporting documents.
Post Entry
Odoo creates and posts the journal entry from approved request lines.
Mark Paid
Finance closes the disbursement when payment is completed.
Disbursement Request In Action
Real workflow preview from employee advance to settlement and journal entry.
User access rights include a Disbursement Request role. Set the user as Manager to allow approval, journal creation, cancellation, and paid confirmation actions.
Employee advance reaches the Accounted stage after approval and journal posting. The screen still shows Mark Paid, so finance can close the request after payment is completed.
The posted journal entry is generated from the advance request: the expense account is debited and the selected advance or payable account is credited.
The advance document displays its related journal entry and settlement counter. Before settlement is created, the settled amount is still zero and residual remains equal to the advance total.
Once the employee advance is marked as Paid, the statusbar moves to Paid and the green ribbon confirms the advance payment is complete.
A settlement starts in Draft and links back to the original advance request. The settlement line records the actual receipt or expense amount to clear.
After Submit, the settlement moves to Submitted and waits for manager approval before accounting entry creation is allowed.
Approved settlements expose the Create Journal Entry action. This keeps posting controlled by finance users after approval.
After journal posting, the settlement moves to Accounted and shows its related journal entry smart button for audit review.
Settlement can be marked as Paid after accounting is complete. The green paid ribbon gives finance a clear final state for the settlement document.
The original employee advance shows one linked settlement, a settled amount of $200.00, and a remaining residual balance of $300.00 from the original $500.00 advance.
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Discuss (mail)
• Employees (hr) • Invoicing (account) |
| Lines of code | 423 |
| Technical Name |
sm_disbursement_request |
| License | OPL-1 |
| Website | https://apps.odoo.com/apps/modules/browse?author=Steven Marp |
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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