Pay On Behalf
Allow one company to pay vendor bills on behalf of another company — with automatic intercompany journal entries on both sides
In multi-company Odoo setups, it is common for one company to pay a vendor bill that belongs to another company. Standard Odoo has no built-in mechanism to handle this cleanly — accountants must manually create journal entries in both companies, track the intercompany payables and receivables separately, and ensure both sides balance correctly.
Pay On Behalf solves this completely. When a confirmed vendor bill is opened, a dedicated Pay On Behalf button appears in the action bar. Clicking it opens a wizard that shows the full bill information, payment details (paying company, payment journal, date, memo), and the intercompany accounts pre-configured in Accounting Settings.
Clicking Create Entries in the wizard automatically generates two balanced journal entries — one in the paying company's bank journal (e.g. BNK1/2026/00005) and one in the bill company's vendor bills journal (e.g. BILL/2026/07/0014) — both posted simultaneously with full accounting accuracy.
The intercompany accounts — Due From Account (paying company) and Due To Account (bill company) — are configured once in Accounting → Settings → Intercompany Payments and then automatically used on every Pay On Behalf transaction.
This module is ideal for holding companies, multi-branch businesses, and any Odoo setup where a parent or sister company regularly settles vendor bills on behalf of other entities within the group.
Pay On Behalf Button
A dedicated Pay On Behalf action button appears on every confirmed vendor bill for one-click intercompany payment.
Auto Dual Journal Entries
Two posted journal entries are created simultaneously — one in the paying company and one in the bill company.
Multi-Company Support
Works across any two companies configured in Odoo — paying company and bill company can be any entity in the group.
Intercompany Account Config
Due From Account, Due To Account, and Intercompany Clearing Journal are configured once in Accounting Settings.
Payment Wizard
A clear wizard shows bill info, paying company, payment journal, date, memo, and intercompany accounts before confirming.
Bill Marked as Paid
After entries are created, the vendor bill is automatically reconciled and marked as Paid with Amount Due: $0.00.
Who Needs This Module?
Ideal for any multi-company Odoo setup where one entity pays vendor bills on behalf of another
Holding Companies
Parent companies that centrally manage cash and settle vendor bills for subsidiaries without manual journal coordination.
Multi-Branch Organizations
Organizations with multiple branches or regional entities sharing a central treasury that pays on behalf of each branch.
Intercompany Finance Teams
Finance teams handling intercompany settlements need clean, automated accounting entries on both sides without manual effort.
See It in Action
A visual walkthrough from configuring intercompany accounts to viewing the dual journal entries created on both sides.
Configure Intercompany Payment Accounts
Go to Settings → Accounting and scroll to the Intercompany Payments section. Configure three fields: Due From Account (e.g. 101000 Current Assets — asset account used when this company pays on behalf of another), Due To Account (e.g. 101300 Account Receivable — liability account used when another company pays on behalf of this company), and Intercompany Clearing Journal (e.g. Vendor Bills). Save settings.
Settings → Accounting → Intercompany Payments → Configure accounts → Save
Open a Vendor Bill
Go to Accounting → Vendors → Bills and open or create a vendor bill. In this example, a bill for Azure Interior with vendor bill number BILL/2026/07/0013 is created for a Customizable Desk ($200.00). Fill in the bill details and click Confirm to post the bill.
Accounting → Vendors → Bills → New → Fill details → Confirm
Click Pay On Behalf
Once the bill is confirmed and in Posted status, the Pay On Behalf button appears in the action bar alongside Print, Pay, Credit Note, and Reset to Draft. Click Pay On Behalf to open the payment wizard. The wizard displays: Bill Information (Vendor Bill number and Amount), Payment Details (Paying Company, Payment Journal, Payment Date, Memo), and Intercompany Accounts (Due From, Due To, Clearing Journal).
Posted bill → Pay On Behalf button → Wizard opens
Fill Wizard & Create Entries
In the Pay On Behalf wizard, select the Paying Company (e.g. My Company Chicago) and Payment Journal (e.g. Bank). The Payment Date and Memo are pre-filled from the bill. The Intercompany Accounts section shows Due From Account (Current Assets — paying company), Due To Account (101300 Account Receivable — bill company), and Clearing Journal (Vendor Bills). Click Create Entries to proceed.
Select Paying Company → Payment Journal → Create Entries
Bill Marked as Paid
After clicking Create Entries, the vendor bill BILL/2026/07/0013 is instantly marked as PAID with a green banner. The chatter logs "Invoice paid" and the Amount Due drops to $0.00. A Pay On Behalf smart button appears at the top showing 2 entries created — one for each company. The Pay and Pay On Behalf action buttons are removed as the bill is now fully settled.
Bill status → PAID · Amount Due: $0.00 · Pay On Behalf: 2 entries
View Pay On Behalf Entries
Click the Pay On Behalf smart button at the top of the bill to open the list of created entries. Two entries are shown: BNK1/2026/00005 — the bank journal entry in the paying company (My Company San Francisco), and BILL/2026/07/0014 — the vendor bills journal entry in the bill company. Both are dated Today with a total of $200.00 each.
Pay On Behalf smart button → 2 entries: BNK1/2026/00005 & BILL/2026/07/0014
Paying Company Journal Entry (BNK1/2026/00005)
Open BNK1/2026/00005 to view the journal entry created in the paying company (My Company San Francisco). The posted entry in the Bank journal dated 07/06/2026 shows two lines: Current Assets — My Company (San Francisco) — Debit $200.00 and Bank — My Company (San Francisco) — Credit $200.00. Reference is BILL/2026/07/0013.
BNK1/2026/00005 · Bank journal · Current Assets Dr $200 / Bank Cr $200
Bill Company Journal Entry (BILL/2026/07/0014)
Open BILL/2026/07/0014 to view the journal entry created in the bill company. The posted entry in the Vendor Bills journal dated 07/06/2026 shows two lines: 211000 Account Payable — Azure Interior — Debit $200.00 and 101300 Account Receivable (PoS) — My Company (Chicago) — Credit $200.00. Reference is BILL/2026/07/0013. Both entries are balanced — the bill is fully settled on both sides.
BILL/2026/07/0014 · Vendor Bills journal · AP Dr $200 / AR Cr $200
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Trusted by Businesses.
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We stand behind every product we ship, responsive support when you need it most. ✦10-Hour Free Support Included
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Deep knowledge across manufacturing, retail, services, healthcare, and more — we don't apply generic ERP templates, we tailor solutions to your sector.
Fast & Phased Implementation
Our agile delivery model gets your core ERP live quickly, then scales with your needs — reducing risk and accelerating ROI.
Email us
sales@truodo.com
+91 99255 58791
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FAQ
Everything worth knowing before you install. Still unsure about something specific?
Entry 1 — Paying Company (e.g. BNK1/2026/00005): Posted in the Bank journal of the paying company. Debit Current Assets / Credit Bank — records that cash went out of the paying company.
Entry 2 — Bill Company (e.g. BILL/2026/07/0014): Posted in the Vendor Bills journal of the bill company. Debit Account Payable (vendor) / Credit Account Receivable (intercompany) — settles the liability in the bill company.
Built by Odoo Experts.
Trusted by Businesses.
Dedicated Support
We stand behind every product we ship, responsive support when you need it most. ✦10-Hour Free Support Included
Industry-Specific Expertise
Deep knowledge across manufacturing, retail, services, healthcare, and more — we don't apply generic ERP templates, we tailor solutions to your sector.
Fast & Phased Implementation
Our agile delivery model gets your core ERP live quickly, then scales with your needs — reducing risk and accelerating ROI.
Email us
sales@truodo.com
+91 99255 58791
https://www.linkedin.com/company/truodo-solutions
10-Hour Free Support Included
Try the Pay On Behalf module risk-free. No credit card required.
Our team will guide you through the entire setup and workflow.
| Availability |
Odoo Online
Odoo.sh
On Premise
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| Odoo Apps Dependencies |
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Invoicing (account)
• Discuss (mail) |
| Community Apps Dependencies | Show |
| Lines of code | 1064 |
| Technical Name |
trdo_pay_on_behalf |
| License | OPL-1 |
| Website | https://www.truodo.com |
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