US Vendor-Bill OCR
Drop US bills & receipts, extract them with your own OCR/LLM key, and get draft vendor bills with tax, GL and 1099-box coding
Drop US bills & receipts, extract them with your own OCR/LLM key, and get draft vendor bills with tax, GL and 1099-box coding
Key Features
Drag-and-drop capture inbox
Drag-and-drop capture inbox — upload single or bulk PDFs / images of US vendor bills and receipts; each becomes a tracked capture document with its own chatter, state machine and audit history.
Bring-your-own OCR / LLM key
Bring-your-own OCR / LLM key — configure OpenAI-compatible vision models, Azure Document Intelligence, Google Document AI or a generic REST endpoint; keys are stored per company and a Test Connection button validates them.
Structured extraction
Structured extraction — vendor, invoice reference, invoice and due dates, currency, line descriptions, quantities, unit prices, sub-total, tax and grand total are parsed into editable fields, not free text.
Automatic vendor matching
Automatic vendor matching — captured vendor names and tax IDs are matched to existing contacts, with optional auto-creation of the vendor record.
US tax coding
US tax coding — captured tax amounts are mapped to your purchase taxes, with per-line tax rate detection and a sales/use-tax fallback rule.
GL coding rules
GL coding rules — a prioritised rule engine assigns expense accounts, products and taxes from vendor and keyword matches so recurring bills code themselves.
1099 box tagging
1099 box tagging — reportable lines are tagged with the correct 1099-NEC / 1099-MISC box (nonemployee compensation, rents, royalties, medical, attorney fees and more) ready for year-end filing.
Confidence scoring & review queue
Confidence scoring & review queue — every capture gets an extraction and coding confidence score; low-confidence documents are flagged for a human before a bill is created.
One-click draft bill
One-click draft bill — generate a native Odoo draft vendor bill from the reviewed capture, with lines, taxes, GL accounts and 1099 boxes carried over.
Reprocess & re-extract
Reprocess & re-extract — re-run extraction after fixing a key or rule, duplicate a capture, or reset it to draft without losing the source file.
Scheduled auto-extraction
Scheduled auto-extraction — an optional scheduled action processes queued captures in the background so the inbox is coded by the time AP opens it.
Screenshots
Why Choose This Module
This application turns that drudgery into a review queue. Drop one or many US bills and receipts into the capture inbox, let your own OCR or LLM key read them, and Odoo hands you a fully coded draft vendor bill — vendor matched, lines extracted, US sales/use tax applied, general-ledger accounts assigned from your own coding rules, and the correct 1099-NEC / 1099-MISC box tagged on every reportable line. Nothing posts automatically: you always review and confirm.
Specifications
- Compatible: Odoo 18.0 / 19.0
- License: OPL-1
- Languages: English
- Author: Pokutsoft
- Dependencies: base, mail, account
- Support: support@pokutsoft.com
Update date: 2026-07-05
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Discuss (mail)
• Invoicing (account) |
| Lines of code | 1798 |
| Technical Name |
us_vendor_bill_ocr_capture_inbox |
| License | OPL-1 |
| Website | https://pokutsoft.com |
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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