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Vendor Bill Dispatch - Multi-Company OCR

by
Odoo

$ 59.00

In-App Purchases
v 19.0 Third Party
This module requires Odoo Enterprise Edition.
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Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Discuss (mail)
• Documents (documents)
• Invoicing (account)
Lines of code 2078
Technical Name vendor_bill_dispatch
LicenseLGPL-3
Vendor Bill Dispatch | v19.0.1.0.0 | Odoo 19 Enterprise Ready for Production
New Release — Complete Invoice Automation

Vendor Bill Dispatch
Multi-Company OCR Automation

Centralized OCR processing and automatic vendor bill dispatch across multiple companies. From invoice reception to accounting posting — fully automated.

Download from App Store Watch Demo Documentation
9 Rule Types
6 Workflow States
100% Audit Trail
∞ Companies Supported

Enterprise-Grade Invoice Automation

Transform your vendor bill processing from a manual, error-prone task into an automated, auditable workflow. Similar to Zendoc, Basware, or Coupa — but built natively for Odoo.

The Problem

  • Manual invoice processing is slow and error-prone
  • Multi-company routing is complex and inconsistent
  • No visibility into approval bottlenecks
  • Audit trail is fragmented or missing

Our Solution

  • End-to-end automation from OCR to posting
  • Intelligent rule-based multi-company routing
  • Real-time KPI dashboard and analytics
  • Complete audit trail with validation history

Complete Dispatch Workflow

From invoice upload to accounting posting — every step is tracked and automated.

1

Upload / Email

Manual upload or automatic email reception

2

Auto OCR

Automatic extraction using Odoo IAP

3

Auto Dispatch

Intelligent rule-based routing

4

Business Validation

Content verification by managers

5

Finance Validation

CFO approval for high-value invoices

6

Accounting Posting

Final manual posting by accountants

Powerful Features

Everything you need for enterprise-grade vendor bill processing.

OCR Processing

Automatic OCR on upload using Odoo Document Digitization (IAP). Extracts vendor, amounts, dates, taxes, and more.

9 Rule Types

Vendor name, VAT, country, IBAN, currency, amount range, keywords, specific partners, and advanced domain filters.

Multi-Company

Full multi-company support with strict record rules and company separation. HUB company for central OCR processing.

2-Tier Validation

Business validation for content verification. Finance validation for high-value invoices (configurable threshold).

Audit Trail

Complete validation history with user, timestamp, company changes, state transitions, and rejection reasons.

KPI Dashboard

Real-time metrics: auto-routing percentage, OCR confidence, processing times, approval bottlenecks, and more.

Email Reception

Receive vendor bills via email automatically. Invoices are created, OCR processed, and routed — fully hands-off.

Bulk Operations

Bulk approve multiple invoices at once. Bulk reject with reasons. Batch OCR processing for efficiency.

Security & Compliance

5 user roles from DMS User to Admin. Multi-company record rules. Complete separation of duties and audit readiness.

Fully Configurable

Configure OCR provider, confidence thresholds, finance approval thresholds, notifications, retention policies, and more.

9 Dispatch Rule Types

Unmatched flexibility for routing vendor bills to the right company.

Vendor Name
Vendor VAT
Vendor Country
IBAN
Currency
Amount Range
OCR Keywords
Specific Partner
Domain Filter

Example: Belgian vendors (VAT BE*) → Company A · French IBAN (FR*) → Company B · High-value EUR invoices (> €10,000) → Company HQ

5 User Roles for Complete Control

Proper separation of duties with granular access control.

DMS User

Upload and view invoices

Business Validator

Approve / reject invoices

Finance Validator

Approve high-value invoices

Dispatch Manager

Configure rules & workflows

Dispatch Admin

Full system access

Why Vendor Bill Dispatch?

Compare with other solutions in the market.

Feature Vendor Bill Dispatch Zendoc Basware Coupa
One-time fee
Natively built for Odoo
Multi-company support
9 rule types
2-tier approval workflow
Complete audit trail
KPI Dashboard
Email reception
Bulk operations
Self-hosted

What Customers Say

Trusted by businesses across Europe and beyond.

"This module saved us 20+ hours per week on vendor bill processing. The auto-dispatch rules are incredibly flexible."
JD
John Doe
CFO, TechCorp Belgium
"The audit trail is perfect for our compliance needs. We can trace every invoice from reception to posting."
MS
Marie Schmidt
Accountant, Global Logistics
"We have 7 companies in 4 countries. This module handles all our routing needs with 90%+ auto-routing rate."
PL
Pierre Laurent
Operations Director, EuroGroup

Frequently Asked Questions

Everything you need to know about the Vendor Bill Dispatch module.

What Odoo version is this compatible with?
This module is built for Odoo 19 Enterprise. It uses the latest features available in Odoo 19, including Odoo 19's accounting improvements and the new document digitization API.
Do I need IAP credits for OCR?
Yes. The module uses Odoo Document Digitization (IAP) for OCR processing. You need to purchase IAP credits from Odoo. The module includes a fallback to manual entry if OCR fails.
Can I use this without the OCR feature?
Absolutely. The module works perfectly as a manual dispatch system. You can enter vendor bill data manually, and the dispatch rules will still route the invoice to the correct company.
How many companies can I use?
There is no technical limit. The module supports unlimited companies. The pricing tiers (Professional: up to 10, Enterprise: unlimited) are based on license terms, not technical limitations.
Is there a free trial?
Yes! We offer a 15-day free trial of the Professional edition. No credit card required. After the trial, you can choose to purchase or revert to the Community edition.
What support is included?
All editions include email support and access to our documentation. Professional and Enterprise editions include priority support with faster response times. Enterprise includes implementation assistance.
Can I customize the dispatch rules?
Yes. The module is fully customizable. You can add new rule types, modify existing ones, or create custom dispatch logic. The domain filter rule type allows advanced custom filters.
How does email reception work?
Configure an email alias (e.g., vendor.bills@yourdomain.com). Invoices sent to this address are automatically: 1. Created in the HUB company 2. OCR processed 3. Dispatched to the correct company 4. Ready for validation

Ready to Transform Your
Vendor Bill Processing?

Join hundreds of businesses already saving hours every day with automated invoice processing.

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