10 Evaluation Criteria

Evaluate vendors across multiple aspects like price policy, delivery reliability, quality of goods, communication, and vendor reputation.

Star Ratings

Each criterion can be rated using a 1–5 star system providing a clear visual representation of vendor performance.

Weighted Evaluation

Assign custom factor weights to each criterion to prioritize the most important performance indicators.

Automatic Score Calculation

The system calculates the final vendor score when the CALCULATE button is clicked, using weighted averages.

Approval Workflow

Evaluation lifecycle: Draft → Request Approval → Approved / Rejected / Cancelled.

Purchase Integration

Vendor ratings appear on Vendor forms and also inside RFQ and Purchase Orders to support better decision making.

Steps to Perform Vendor Evaluation

First, make sure you have the module installed. And then, a new menu will appear inside module Purchase > Orders > Vendor Evaluation

You can open the form and start evaluating your vendor, each star corresponds to 1 point, up to 5 stars. And the default factor is 1 (flexible according to your needs).

But sometimes, are there some criteria you don't use? Don't worry, you can uncheck to hide that criteria (and the module will not calculate it).

It is very flexible, and you can completely turn on / off any criteria. Once you finish entering the data and press CALCULATE, The module will calculate final point & final evaluated.

Here, the formula is simple: (The number of points you rate for each criterion * factor of that criterion) / (sum of factors).

To approve Vendor Evaluations, the user must be assigned to the Purchase group with Administrator access rights. Users who belong only to the Purchase User group can create Vendor Evaluations but are not allowed to approve them. Additionally, the user must have Contact creation access, so ensure they are also assigned to the appropriate Contact group.

Once this document is Approved, it will take effect to update into the Vendor form & RFQ/PO