• One-click installation for all attendance features
• Direct TCP/IP integration with ZKTeco devices
• Unlimited biometric devices and employees
• Public IP and local network device support
• Multi-branch and multi-company ready

• Late, early leave, absence, and missing punch detection
• Per-employee working hours and shift-aware reporting
• Professional HR dashboard and attendance analysis
• Excel and PDF export for reports
• Device-based access control for branch users

1. Main Menu

The main menu provides centralized access to all features included in the biometric attendance suite. HR teams can quickly open device management, employee records, attendance reports, dashboards, analytics, and system configuration from one organized interface.

• Simple navigation for HR users and administrators
• All attendance modules grouped in one place
• Fast access to reports, dashboards, and configuration tools

2. Biometric Device Management

Manage an unlimited number of biometric devices from a single Odoo interface. Devices can be connected using local network IPs or public IP addresses for remote branches, with fully configurable communication ports.

• Unlimited ZKTeco device registration
• Public IP and LAN IP support
• Configurable device port
• Attendance download period per device
• Centralized multi-branch device management

3. Device Setup & Configuration

Configure every biometric device and perform device operations directly from Odoo. Administrators can synchronize employees, download attendance logs, test device connectivity, restart the device, and manage device logs without physical access to the device.

Configuration Fields

• Name: identifies the biometric device inside Odoo
• Device IP: supports both public IP and local network IP addresses
• Port Number: communication port used to connect with the device
• Working Address: links the device to a specific branch or location
• Download From / Download To: defines the attendance synchronization date range

Device Operation Buttons

• Set Time: synchronizes the biometric device time with the Odoo server
• Sync Employees: imports and updates employees from the biometric device into Odoo
• Download Data: downloads attendance transactions and prepares them for reporting
• Clear Odoo Logs: removes imported logs from Odoo only
• Clear Device Logs: clears attendance logs from the biometric device
• Clear Both: clears logs from both Odoo and the biometric device
• Restart: remotely restarts the biometric device
• Test Connection: verifies the IP and port connection between Odoo and the device

4. Biometric Log

The biometric log keeps synchronized employee and biometric reference information used by the attendance engine. It helps match attendance transactions with the correct employee and provides a reliable reference for reporting and synchronization.

• View synchronized biometric employee records
• Match device transactions with employee profiles
• Support synchronization from multiple devices
• Reduce duplicate records using biometric identifiers
• Improve accuracy of attendance reports and analytics

5. Employee Configuration - Daily Working Time

The employee profile includes dedicated daily working time settings. HR can define each employee's Work Start and Work End time directly from the employee form. All attendance reports automatically depend on these values, making late arrival, early leave, missing punch, total worked time, and attendance summary calculations accurate for each employee's schedule.

• Define daily start time and end time for every employee
• Reports are calculated based on the employee's assigned working hours
• Supports different shifts for different employees, departments, or branches
• Attendance summary shows check-in, check-out, total worked time, and working address
• Color indicators help HR quickly identify normal, late, early, or incomplete attendance records
• Integrated directly inside the standard Odoo employee profile

This ensures that every employee is evaluated according to their own schedule instead of using one fixed company time for everyone.

6. User Settings - HR Admin and Branch User Permissions

The user settings screen controls biometric attendance permissions for each Odoo user. The system supports two main security levels: HR Admin users with full access across all branches, and Region HR / Branch Users with limited access based on their assigned working address and biometric device permissions.

• HR Admin: full control over all branches, all biometric devices, all employees, reports, settings, and attendance data
• Region HR / Branch User: access only to employees and attendance records linked to assigned working address or device(s)
• Support for assigning one device or multiple devices to the same HR user
• Branch users cannot view or manage employees from other branches
• Specific permissions can be enabled or disabled per user without giving full administrator access
• Centralized security management inside the standard Odoo user access rights screen

This permission structure allows companies to manage multiple branches in one Odoo database while keeping employee data secure and separated by location.

7. Vacation Management

The system includes a fully integrated Vacation Management module, allowing HR departments to manage employee leave directly from the employee profile. Vacation balances, leave history, and vacation types are maintained within the same system, providing complete visibility of employee attendance and leave records from one centralized platform.

• Employee vacation management directly from the employee profile
• Automatic vacation balance calculation
• Annual, sick, hourly, half-day, and custom leave types
• Complete vacation history for every employee
• Vacation balance dashboard and reporting
• Integrated attendance and leave management

7.1 Employee Vacation Management

Each employee profile includes a dedicated Vacation tab where HR administrators can register and manage employee leave. Every approved vacation automatically updates the employee's remaining balance while maintaining a complete leave history for future reference.

7.2 Vacation Balance Dashboard

Monitor vacation balances across the organization from a centralized dashboard. HR managers can quickly review available, used, and remaining leave for all employees.

7.3 Vacation Balance Records

Review detailed vacation balances for each employee, including allocated leave, consumed leave, and remaining entitlement.

7.4 Vacation History

Maintain a complete history of all vacation transactions, providing full traceability for HR administration, auditing, and employee record management.

7.5 Vacation Type Configuration

Create and configure unlimited vacation types such as Annual Leave, Sick Leave, Hourly Leave, Half-Day Leave, Emergency Leave, and any custom leave categories required by your organization.

8. Daily Attendance Report

The daily attendance report provides a clear view of employee check-in, check-out, working time, and attendance status for each day. HR teams can filter, review, and export daily attendance data for payroll and administrative use.

• Daily check-in and check-out overview
• Employee, date, and branch information
• Clean report layout for HR review
• Excel and PDF export support

9. Late Arrival Report

Automatically detect employees who arrive after their scheduled start time. The report helps HR monitor punctuality and calculate late minutes based on each employee's working schedule.

• Automatic late arrival detection
• Late minutes calculation
• Shift-aware evaluation
• Useful for payroll and HR performance tracking

10. Early Leave Report

Identify employees who leave before their scheduled end time. The report helps organizations monitor early departures and improve attendance control across departments and branches.

• Automatic early leave detection
• Early leave duration calculation
• Employee and branch visibility
• Supports HR review and payroll decisions

11. Missing Punch Report

Detect incomplete attendance records such as missing check-in or missing check-out. This helps HR quickly correct attendance issues before payroll processing.

• Identify missing check-in records
• Identify missing check-out records
• Reduce manual attendance verification
• Improve payroll accuracy

12. Absent Report

The absent report automatically lists employees with no attendance transactions for the selected date. HR teams can quickly identify full-day absences and export the results for follow-up.

• Automatic full-day absence detection
• Date-based absent reporting
• Clear employee absence list
• Excel and PDF export support

13. Monthly Late Summary

Summarize accumulated late minutes for each employee during the month. This report is useful for payroll deductions, HR evaluation, and management review.

• Monthly employee late summary
• Total late minutes calculation
• Employee-level performance overview
• Payroll and management reporting support

14. Time Control

Configure attendance control rules used by the reporting engine. Time control helps standardize how late arrivals, early leaves, and attendance exceptions are evaluated.

• Working time control configuration
• Late and early leave rule support
• Flexible attendance policy management
• Consistent reporting logic across the company

15. HR Dashboard

The HR dashboard gives management a visual overview of attendance performance. It provides quick insight into present employees, absent employees, late arrivals, and other key attendance indicators.

• Real-time attendance overview
• Visual HR performance indicators
• Fast management decision support
• Clear dashboard for daily monitoring

16. Attendance Analysis

Analyze attendance data using professional reporting views. HR teams can review trends, compare attendance behavior, and monitor workforce performance across employees, departments, and branches.

• Attendance trend analysis
• Employee and department insights
• Management-level reporting
• Supports better workforce decisions

17. Additional Employee Attendance Reports

Generate detailed attendance reports by employee, department, or company-wide scope. These reports support HR review, internal audits, and attendance history analysis.

• Single employee attendance report
• Single department attendance report
• All departments attendance report
• All employees attendance report
• Professional report output for HR documentation