| Availability |
Odoo Online
Odoo.sh
On Premise
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| Odoo Apps Dependencies |
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Employees (hr)
• Invoicing (account) • Discuss (mail) |
| Community Apps Dependencies | Show |
| Lines of code | 31332 |
| Technical Name |
asset_management_pro |
| License | LGPL-3 |
| Website | https://www.webbycrown.com |
| Versions | 14.0 15.0 16.0 17.0 18.0 19.0 |
Asset Management Pro – Complete Asset Lifecycle Management
Modern kanban view with asset images, predictive analytics, QR scanner, lifecycle management, depreciation & comprehensive reporting.
Complete Asset Management Overview
Professional Asset Control for Odoo
Asset Management Pro gives full lifecycle visibility from acquisition to disposal with predictive insights, depreciation automation, maintenance schedules, approval workflows, and API-ready integration support for growing teams.
Core Capabilities:
•Complete Asset Lifecycle Management |
•Multi-Company & Multi-Location Support |
•Advanced Depreciation Calculations |
•Maintenance Scheduling & Tracking |
•Budget Management & Approvals |
•Advanced Reporting & Analytics |
•Asset Transfer & Disposal |
•REST API & Third-party Integrations |
•Role-based Security & Permissions |
•Built-in Help & Documentation |
Innovation Highlights:
•Modern Kanban View with Asset Images |
•Statistical Predictive Analytics |
•Built-in QR Code Scanner |
•Interactive REST API Documentation |
•Responsive Web Interface |
•Automated Workflow Intelligence |
Key Benefits
- Modern Kanban View: Professional kanban board with asset images, status indicators, maintenance alerts, and quick action buttons for efficient asset management.
- Complete Asset Lifecycle: Track assets from acquisition through depreciation to disposal with full audit trail and status management.
- Asset Scanner with QR Codes: Built-in scanner with QR code generation, mobile scanning interface, and field technician tools for real-time asset updates.
- Predictive Analytics: Statistical failure prediction, RUL calculations, maintenance recommendations, and compliance monitoring with automated alerts.
- Multi-Company Support: Manage assets across multiple companies with proper data segregation, inter-company transfers, and company-specific security.
- Multi-Location Management: Organize assets hierarchically by location (building, floor, room) with department assignments and transfer tracking.
- Advanced Depreciation: Multiple depreciation methods (straight-line, declining balance, custom) with automatic calculations and accounting integration.
- Maintenance Scheduling: Automated maintenance schedules with notifications, work orders, vendor integration, and cost tracking.
- Budget Management: Budget planning, approval workflows, spending tracking, and budget vs actual analysis with alerts.
- Custom Fields & Types: Flexible asset categorization with custom fields for different asset types (IT equipment, vehicles, machinery, furniture).
- Approval Workflows: Configurable approval processes for asset purchases, transfers, disposals, and budget requests with multi-level approvals.
- Advanced Reporting: Custom reports with PDF/Excel export, scheduled reports, dashboard analytics, and comprehensive asset analytics.
- REST API & Documentation: Complete REST API for external integrations with authentication, CRUD operations, bulk operations, and advanced search with interactive API documentation.
- Real-Time Dashboards: Interactive dashboards with KPIs, asset distribution charts, financial analytics, and maintenance overviews.
- Asset Disposal: Complete disposal workflow with approval processes, financial calculations (gain/loss), and accounting integration.
- Comprehensive Security: Role-based access control, company data segregation, audit trails, and configurable permissions.
- Help & Documentation: Built-in comprehensive help guide with step-by-step instructions, troubleshooting, and best practices.
Modules & Features
1. Asset Lifecycle Management
- Lifecycle tracking: Follow assets from acquisition through assignment, transfers, maintenance, and disposal-related flows supported in the module.
- Status & assignment: Track warehouse/assigned/repair/maintenance/disposed-style states and assign users to assets.
- Asset types: Classify assets by configurable asset types (e.g. IT, equipment) used across forms and rules.
- Financial & value fields: Maintain purchase/value-related data on the asset together with depreciation logic driven by asset type and settings.
- Warranty & media: Store warranty expiry on the asset and attach an image for identification; use standard chatter for documents where enabled.
2. Multi-Company & Location Management
- Multi-company records: Assets and locations store a company; security rules limit records to companies the user is allowed to use.
- Inter-company transfers: Transfer records support moving an asset to another company when the user has access to both companies.
- Hierarchical locations: Locations support parent/child links so you can model sites, areas, and rooms under one company.
- Location rules & capacity: Optional capacity, utilization, allowed/restricted asset types, and validation when assigning assets to a location.
- Transfers & analytics: Move assets between locations via transfers (with workflow states) and analyse locations with list/kanban plus pivot/graph views.
3. Depreciation Management
- Multiple methods: Depreciation calculator supports straight-line, declining balance, sum-of-years, units-of-production, and MACRS-style paths depending on asset type configuration.
- Asset type driven: Methods, rates, frequency, and basis are driven from asset type (and related settings) for consistent rules per category.
- Defaults in settings: Global defaults for calculation method and rates can be set from configuration parameters.
- Operational focus: Use computed depreciation amounts as part of asset value tracking and reporting (accounting journal automation depends on your full Odoo accounting setup).
4. Maintenance & Scheduling
- Templates & schedules: Define maintenance templates and recurring maintenance schedule records linked to assets.
- Calendar & states: View schedules in calendar/list form and track schedule states (e.g. scheduled/completed) with chatter on records.
- Vendors: Assign a supplier partner on maintenance schedules for third-party work.
- Costs & details: Capture maintenance type, dates, frequency, descriptions, and cost-related fields provided on schedules.
- Automation hooks: Cron and server logic in the module can generate or update schedules from templates where configured.
5. Budget Management
- Budget documents: Create budgets with fiscal period, type, manager, department, company, and budget lines.
- Approval flow: Move budgets through draft → submitted → approved → active/closed/cancelled with tracking on the record.
- Utilization & alerts: Computed budgeted/committed/actual/available amounts with optional threshold alerts when usage is high.
- Department budgets: Link each budget to an HR department for departmental planning.
- Reporting APIs: Consolidated budget/asset reporting endpoints exist for dashboards and integrations.
6. QR Codes & Scanning
- Barcode lookup: Use the in-Odoo scanner UI to search assets by barcode or text and load the matching asset.
- Quick navigation: Open the full asset form directly from the scanner session.
- Actions from scanner: Start transfers and open maintenance-related actions wired from the scanner workflow.
- Label printing: Where enabled in your deployment, use standard Odoo/label flows with asset barcodes for physical tagging.
7. Custom Fields & Asset Types
- Per-type fields: Define custom fields on each asset type (sequence, required, help text, defaults).
- Field types: Text, long text, integer, float, boolean, date/datetime, selection, many2one/many2many relations, and binary file/image.
- Stored values: Asset stores custom values as structured data and exposes them on the form and scanner UI.
- Reporting: Custom field definitions can be surfaced through the report builder alongside standard asset fields.
8. Reporting & Analytics
- Report builder: Configure reports over supported models (assets, locations, maintenance, budgets, etc.) with filters, fields, charts, and export options.
- PDF & CSV output: Generate downloadable PDF and CSV attachments from completed report runs.
- Scheduled runs: Schedule recurring report generation using the module’s interval-based scheduling model.
- Dashboards: Asset and budget dashboard controllers return KPI and chart-friendly JSON for the bundled dashboard pages.
- Location views: Dedicated pivot/graph views for location utilization and capacity metrics.
FAQs
1. What is Asset Management Pro?
Asset Management Pro is a comprehensive asset lifecycle management solution for Odoo that handles complete asset management from acquisition through depreciation to disposal. It includes asset tracking, location management, maintenance scheduling, budget management, approval workflows, QR code integration, custom fields, advanced reporting, and a complete REST API for integrations.
2. Can I track assets across multiple companies?
Yes! The module supports multi-company asset management with proper data segregation. You can track assets across different companies, perform inter-company transfers, and maintain company-specific security policies. Each asset is linked to a specific company, and users can only access assets from their allowed companies.
3. How does depreciation calculation work?
The module supports multiple depreciation methods: Straight-line depreciation, Declining balance depreciation, and Custom depreciation schedules. Calculations are automated and can integrate with your accounting system. You can view current value, accumulated depreciation, and book value in real-time dashboards.
4. Can I scan assets using QR codes?
Yes! Each asset automatically generates a unique QR code that contains all asset information. The mobile app allows field technicians to scan QR codes for quick asset lookup, location verification, and maintenance logging. QR codes are printable and can be attached to physical assets for easy identification.
5. How does maintenance scheduling work?
You can set up automated maintenance schedules based on time intervals (days, weeks, months) or usage meters (hours, mileage, cycles). The system automatically creates work orders, sends notifications, and tracks maintenance history. Maintenance can be preventive, predictive, or corrective with cost tracking and vendor integration.
6. Can I create custom asset types and fields?
Yes! You can create custom asset types (IT Equipment, Vehicles, Machinery, Furniture, etc.) and add custom fields to track specific information for each type. Custom fields support various data types and can be made required or optional. The system automatically generates database columns and integrates custom fields into all views, reports, and APIs.
7. How do approval workflows work?
You can set up configurable approval workflows for asset purchases, transfers, disposals, and budget requests. Workflows support multi-level approvals with different approvers based on amount thresholds, asset types, or departments. The system automatically routes requests, sends notifications, and tracks approval history with audit trails.
8. Can I generate reports and export data?
Yes! The module includes comprehensive reporting with PDF and CSV export capabilities. You can create custom reports with filters, grouping, and scheduling. Reports include asset inventory, depreciation schedules, maintenance history, budget analysis, and disposal reports. All reports can be automated and delivered via email or API.
9. Is there a REST API for integration?
Yes! Asset Management Pro includes a complete REST API with full CRUD operations, bulk operations, advanced search capabilities, and authentication. The API supports all asset operations including creation, updates, transfers, disposals, and reporting. Perfect for integrating with external systems, mobile apps, or IoT devices.
10. How does budget management work?
The budget management system allows you to create budgets for asset purchases, maintenance, and operations. You can track actual spending against budgets, set up approval workflows for budget requests, and receive alerts when approaching budget limits. The system provides detailed budget vs actual analysis with visual dashboards and reports.
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