Add product via .xlsx file.

Tender Type

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Bid Selection : Product wise vendor (Screenshots)

• When Tender Type is "Product wise vendor"
  • Upon receiving bids from vendors, the next step is to proceed to the "Bid Evaluation" stage on the tender.
  • Once you click on "Bid Evaluation," the bidding process is closed, and vendors cannot bid on the tender anymore. At this stage, a smart button labeled "Bid Evaluation" appears, and you can proceed to the bid selection stage to review and choose right bid for tender.
  • Clicking on the smart button will redirect you to view all the bids.
  • Selected Bid
  • Confirm Bid
  • Purchase Order
  • Notification: When a purchase order is created, a mail notification containing the details is sent to the vendor, and their bid status is updated to "Won" If no bid is selected, the vendor receives a mail apologizing for not being chosen, and their bid status is marked as "Lost"
  • Purchase order and bills on website

Bid Selection : Single Vendor for all Product

• When Tender Type is "Single Vendor for all Product"
  • In the specified tender type "Single Vendor for all Product", vendors are assigned ranks based on their bid Prices. For example, if your rank is 1, it signifies that your bid is the lowest among all the participating vendors.
  • After receiving bids from vendors, you can access the "Bid Evaluation" section in the tender. By clicking the "Legit Bid" smart button, you can view legitimate bids that meet the required criteria
  • Legit Bid
    1. In the "Single Vendor for all Product" type, you are required to select only one bid from a vendor to create a purchase order.
    2. For a bid to be considered "legit," the vendor must provide valid prices for each and every product included in their bid. This means that the vendor needs to specify a price for every product they are offering.
    3. If the vendor sets the price of any product to 0 or leaves it blank, their bid will not be considered "legit." This is because a bid with missing or zero prices does not fulfill the tender requirements.
    4. Only bids that meet the requirement of having valid prices for all the products will be deemed "legit" and eligible for further consideration in the bid evaluation process.
    5. In our example, out of the total 3 bids received, only 2 bids are considered "legit." By clicking on the "Legit Bid" option, you can access and review the bids that meet the necessary requirements
    6. Bid Selection
    7. Bid Confirmation
       • Mail Notification : Vendor bid is selected
       • Purchase Order
         
         • Once a purchase order is created, vendors can view the purchase order and associated bills on their website portal.