1.) Purchase Order Email Notification Settings

This section allows users to enable automatic email notifications for purchase orders. Users can define when notifications should be triggered and select the appropriate email template. Recipient options such as vendor and purchase representative can also be configured here.

Navigation : Settings → Purchase → Purchase Order Notification

2.) Request for Quotation Email Trigger

When a Request for Quotation is created, the system automatically sends an email based on the configured notification rules. This ensures vendors and internal users are informed immediately.

Navigation : Purchase → Request for Quotations → Quotation

3.) Outgoing Email Log for Quotations

All quotation-related emails are recorded with their sending status. Users can easily identify failed deliveries and retry them if required. This provides full transparency of email communication.

Navigation : Setting → Email → email

4.) Quotation Email Details

This section provides complete information about the quotation email, including sender, recipient, subject, and message body. It helps users verify email content and troubleshoot delivery issues efficiently.

5.) Vendor Email Notification Record

Quotation emails sent to vendors are logged separately with recipient-specific details. This ensures clear tracking of vendor communication. Users can confirm whether the correct vendor email address was used.

6.) Internal User Email Notification Record

Emails sent to internal users such as purchase representatives are tracked individually. This helps ensure internal stakeholders receive timely updates. Delivery status and message content are easily accessible.

7.) Purchase Order Confirmation Notification

When an RFQ is confirmed into a Purchase Order, an automatic email notification is sent. This keeps vendors and internal users informed about order confirmation. The process removes the need for manual follow-ups.

Navigation : Purchase → Request for Quotations → Quotation

8.) Outgoing Email Log for Purchase Orders

All purchase order related emails are listed with their delivery status. Failed emails can be retried directly from this section. This ensures reliable communication tracking for confirmed orders.

Navigation : Setting → Email → email

9.) Purchase Order Email Details

This section contains detailed information about purchase order emails, including recipient, subject, and email body. It helps users review order communication and diagnose delivery failures. Complete email history is maintained for auditing purposes.