Overview

This Odoo module leverages advanced Gemini models to automate the process of extracting and registering invoice information in Odoo. By integrating generative AI technology, businesses can streamline data entry, reducing errors and improving efficiency.

Why Generative Models? Unlike traditional systems that rely on maintaining templates or patterns for data extraction, generative models such as Gemini offer a flexible and robust solution. These models can adapt to a wide variety of invoice formats without requiring constant updates or template creation. With Gemini, the module directly retrieves structured data from invoices, saving time and maintenance effort.

Key Features

• Supplier Creation: Automatically creates supplier records with detailed information, including:

  • Name.
  • Banking information.

• Product Creation: Extracts product details from the invoice, including:

  • Product name, code and description.
  • Tax (VAT) information.
  • Unit price and quantity.

• Invoice Creation: Registers the invoice in Odoo with:

  • Payment terms.
  • Reference information (e.g., invoice number).
  • Relevant dates (e.g., invoice date, due date).
  • Created supplier.
  • Product lines.

How It Works

1. Invoice Processing:

   • The user uploads an invoice file (PDF or image format).
   • The Gemini model processes the file to extract all relevant data.

2. Data Extraction:

   • Gemini identifies and extracts structured information from the invoice:

     • Supplier data (e.g., name, address, banking details).
     • Product list (e.g., item names, quantities, prices, VAT rates).
     • Invoice details (e.g., reference number, terms, dates).

3. Record Creation:

   • Based on the extracted data, the module automatically:

     • Creates or updates the supplier in Odoo.
     • Adds new products to the product catalog or matches existing ones.
     • Generates a draft invoice in the system.

Configuration

The module includes the following configurable parameters:

• Gemini API Key: The API key for authenticating requests to the Gemini service.
• Gemini Model Name: Specifies the name of the Gemini model to be used for processing invoices.
• Log Usage Metadata: If enabled, logs the number of tokens consumed during the extraction process in the invoice log.

To configure these parameters:

1. Navigate to Settings > Gemini Invoice Capture.
2. Enter the required Gemini API Key and Model Name.
3. Enable or disable the logging of usage metadata as needed.

Usage

1. Go to Accounting > Vendors > Bills in the Odoo Accounting module.
2. Click Upload Invoice.
3. Select the file to process and confirm.

4. Review the generated records:

   • Supplier details.
   • Product list.
   • Invoice draft.

5. Validate the draft invoice to finalize the record.

Dependencies

This module requires:

• Odoo 16.
• Python google-generativeai library installed.
• API Key to access to a trained Gemini.

Changelog

Version 1.0.0:

• Initial release with full automation of invoice processing.

Contributors

• Developed by SIXPHERE Technologies.
• For support or inquiries, contact: info@sixphere.com