$ 788.32
Availability |
Odoo Online
Odoo.sh
On Premise
|
Lines of code | 53104 |
Technical Name |
jt_education |
License | AGPL-3 |
Website | https://www.jupical.io |
Versions | 17.0 16.0 13.0 14.0 15.0 |
- Overview
- Features
- Workflow Multi-Pages dynamic no code website Access Rights Admission inquiry form view Student’s menu Student’s Attendance Time Table Parents Faculties Exams & Reports Library, Books & Memberships Events Assignments & Submission Fees and Invoicing Evaluation of the teachers Reports and assessments Additional configurations
1. Overview
The education sector, encompassing schools, colleges, universities, and private institutions, plays a crucial role in equipping students with skills for a dynamic workplace. It consists of primary, secondary, higher, and vocational education sectors, influencing talent recruitment across various industries.
The sector faces workforce development challenges and undergoes frequent policy changes due to its responsibility for educating the current and future workforce. Information and Communication Technology (ICT) impacts all levels of education, and the global education ERP market is competitive, with Tier 1 firms dominating. Partnerships and a strategic focus on South Asian and European markets are key development strategies.
The proliferation of advanced ERP systems for education is notable, and stakeholders at all levels utilize interactive tools to enhance knowledge access. Consumers, choosing between private and public providers, drive the demand for educational services, including an export market for international students.
Higher education institutions in Canada are currently providing online and hybrid courses. In the United States, where online enrollments have been continuously growing for more than ten years, a similar tendency can be observed. ERP is widely used in K–12 schools as well as colleges as the educational systems in both of these nations improve.
Institutions of higher learning include information about the faculty, fee administration, admissions administration, student information, and much more. ERP assists in automating these records and bringing about all data storage options. One can acquire regulated access to information and update student, instructor, and administrative staff records in real-time with the aid of an ERP solution.
This gives educators and mentors the power to be aware of everything, including operating costs, admissions, inventories, stock transfers, stock data, and much more.
ERP for education institutions is one’s most important stepping stones to build such a well-planned education culture which can perform beyond the expectation of any case in the modern world.
How will ERP help a construction company to redesign their operations?
By centralizing data, automating workflows, and offering personalized dashboards, ERP systems can streamline administration, improve decision- making, and personalize learning experiences in educational institutions. This can lead to increased efficiency, cost savings, and ultimately, a better learning environment for students. However, careful planning and execution are crucial for successful implementation.
2. Features
That you will tackle all your problems with our education management ERP :
- Jupical's Education ERP system offers an efficient Admission Management feature, simplifying enrollment for students and parents while benefiting schools and institutions by reducing queues. This essential functionality is conveniently accessible as a major menu item in our School Management System, allowing users to customize configurations according to their preferences.
- Prior to utilizing the software, crucial one-time configurations include setting up School details, Academic Years, Semesters, and Subjects. This ensures that commonly used data is readily available, minimizing manual entries and optimizing the efficiency of the integrated solution.
- Our education software goes beyond basic functionalities, providing a comprehensive solution for various aspects of educational management. Course Programs, Subjects, Years & Semesters, grading systems, and more can be pre-configured for repetitive use during student registration. The software also seamlessly integrates with third-party attendance systems, offering options like biometrics for precise and efficient attendance tracking.
- With a dedicated section for attendance management, the system allows for detailed tracking of both student and staff attendance on a daily and monthly basis. The reporting capabilities further enhance the institution's ability to monitor attendance effectively.
- The Educational Institute Management System extends its capabilities to record and manage information about parents of students. A dedicated segment efficiently handles Student, Parent, and Teacher profiles, ensuring comprehensive management of key stakeholders.
- Reminders play a crucial role in keeping students informed, and our system excels in providing robust functionality for timely notifications. This feature ensures that students stay updated on important events and deadlines.
- Efficiently organize and manage class schedules with our Timetable Creation feature. Users can easily create, update, and optimize class timetables, ensuring a well-structured and organized academic calendar. This feature allows for flexibility, accommodating changes in classes or schedules seamlessly.
- Our Library Management functionality ensures a systematic and organized approach to tracking books. Users can effortlessly manage the library catalog, track book availability, and streamline the borrowing and returning process. It includes features for categorizing books, generating reports on book usage, and maintaining an up-to-date inventory.
- Take control of financial aspects with our comprehensive module. Easily manage course fees, track payments, and streamline expense management. The system provides detailed financial reports, ensuring transparency and efficiency in managing the financial aspects of the institution.
- Simplify payroll processes with our Employee Payroll Management system. This feature automates salary calculations, tax deductions, and other payroll-related tasks. It ensures accuracy, reduces manual errors, and facilitates timely salary disbursement.
- Create and design a professional institution website effortlessly. Our system offers user-friendly tools for website development, allowing institutions to showcase their achievements, courses, faculty, and other essential information. Customization options ensure a unique and engaging online presence.
- Generate detailed and insightful reports with our advanced reporting capabilities. The system provides a variety of customizable report templates, allowing users to analyze data related to student performance, attendance, financial transactions, and other key metrics. These reports aid informed decision-making and facilitate efficient institutional management.
- Enjoy the benefits of a centralized information storage database. Our system ensures a secure and organized repository for all institutional data, simplifying data retrieval and enhancing data security. This centralized approach promotes efficiency in data management across various departments.
- Our specialized module will help you manage institution assets and inventory effectively. Keep track of equipment, supplies, and other commodities, ensuring proper maintenance and utilization. This feature includes tools for inventory tracking, reorder management, and generating reports on asset usage
3. Workflow
Jupical’s Education management includes the complete package of features, marking from student’s online inquiry from the website to the academic year results of the current year.
Multi-Pages dynamic no code website :
On installation of the complete package, you get a fully fledged website, with multi editable snippets, and you can edit it to your own choice,
The first glance of Home Page
The website contains the snippets to publish the courses, online events, workshops, whether paid or unpaid.
The website also consists of two types of forms:
i) Inquiry for student’s admission and
ii) Register online for the student’s admission from the website
1.
2.
The records are created in the backend under student’s inquiry menu where on confirmation, the HR can contact the inquirer’s given details
Access Rights
Admission record generated in the backend inquired from the website
Admission inquiry form view
Form and the status update in the chatter to make whether a call or communicate with the student until the confirmation status of the admission
On making the confirmation of the application, the inquiry turns to the student with each and complete details like village, province, District, GR no, email address for the portal, nickname, gender, reference of school, birthdate, mother tongue, caste, religion.
Student’s menu
Student’s Kanban view
Student’s menu list view
Student’s slotted form view with the required details stored in the contacts of records for the educational department
The student's form view also contains the smart buttons for library books, assignments, paid fees, fees structure to directly “go to” option from one screen.
The student’s form also contains the health details to get acknowledged about the student’s health status, if any illness or diseases. To make up with a regular check up, if physically challenged, or to take medication from time to time.
A complete tab of fees History where all the records of student paid, or unpaid fees are recorded.
A complete fee structure tab where you can mark the structure of the fees for the students in the particular class and for the complete academic year including the facilities fees.
Student’s Signature tab in the student’s form allows you to make a digital signature online or by uploading the signature file.
Leaving an information tab in the student’s form to mark the details of the student when they leave the school for the leaving certificate.
Filter for the easy search volumes of the students based on the standard, division, gender and academic year.
Student’s Attendance
The main aim of Student attendance is to maintain attendance records of students. For that, you need to select faculty name, standard, division, and subject in the attendance tabs. Now, automatically you will get all students of the selected standard and division.
List view for the Attendance for the separate classes
When you try to create a new attendance form, you have some mandatory info needed to be filled up like student’s class, faculties, number of students attended.
Also mention the respective subjects of the period in the following day.
Below down in our attendance form view the smart button “Add Student Line” allows you to directly select the students of the respective class in the following lines.
With this, we have one more smart button to “Select All” In which you can update the status of all the students at once, or you can do it manually one by one.
Reporting of this attendance also plays a mandatory role to analyze the total strength of the present and absent students of the following day
A smart print button in the right corner of the form creates the daily report of the following class with a summarized total.
Time Table
The Timetable feature within the ERP system empowers educational institutions to efficiently manage and optimize their class schedules. This robust functionality is designed to cater to the dynamic nature of academic calendars, providing seamless creation, updates, and organization of timetables.
You can create the timetable for each class with their respective students, timings, and subjects with the respective faculties.
Parents
The system allows for the storage and easy retrieval of essential contact details of parents. This includes phone numbers, email addresses, and physical addresses, ensuring that schools can effectively communicate with parents through various channels.
Critical emergency contact information is recorded to facilitate immediate communication in case of unforeseen situations. This ensures that schools can reach parents promptly and efficiently during emergencies or urgent situations.
Parent’s Kanban View
Parents List View
Parents Form with all the minute details with magic features to auto populate the students respective to their guardians matching the first and the last name.
Faculties
The system allows for the creation and maintenance of comprehensive profiles for each faculty member. This includes personal details, contact information, academic qualifications, and professional experience, ensuring a centralized repository of faculty information.
Faculties Kanban View
Faculties List View
Role Assignment and Responsibilities: The module enables administrators to assign specific roles and responsibilities to faculty members. This includes information about the courses they teach, academic advising roles, and any additional responsibilities within the institution.
Contact and Communication: Faculty members' contact details, including email addresses and phone numbers, are easily accessible within the system. Integrated communication tools facilitate seamless communication between faculty, administrators, and other stakeholders.
Auto calculate the age of the faculty based on their birthdate. Create Faculty Employee relations integrated with Odoo’s base system.
Faculties Education details
Faculties Health details
Faculties employment experience
Exams & Reports
The system facilitates the creation and scheduling of exams, allowing administrators to define exam dates, time slots, and exam venues. This feature ensures a well-organized and systematic approach to exam planning.
Exam list form view
Subject and Course Mapping: Exam schedules can be linked to specific subjects and courses, streamlining the process of organizing exams for different classes and programs. This mapping ensures accurate representation of each student's academic journey.
With a specific number of students attending the exams of the particular class.
The system includes an automated grading system that calculates and assigns grades based on predefined grading criteria. This ensures consistency and eliminates manual errors in the grading process.
Results are automatically generated by the system once exams are completed. This feature expedites the result declaration process, providing quick and accurate feedback to both students and faculty.
In-depth performance analytics tools allow administrators and faculty to analyze individual and class-level performance. This includes graphical representations of exam scores, subject-wise performance, and overall trends.
Library, Books & Memberships
The system supports comprehensive cataloging and classification of library resources. Books, journals, and other materials are organized systematically, allowing for easy retrieval and efficient management of the library inventory.
The module enables the registration of library memberships for students and faculty. This includes capturing essential information such as student ID, faculty details, and contact information to create individualized membership profiles.
Different membership types are supported, such as student memberships and faculty memberships. Each type comes with specific borrowing privileges, ensuring fair access to resources based on user roles.
With the membership & Library, there is some magical part of book reporting from the date range and number of books.
Book details report
The membership report
The students are also allotted with the membership cards
Events
The system supports comprehensive cataloging and classification of library resources. Books, journals, and other materials are organized systematically, allowing for easy retrieval and efficient management of the library inventory.
Administrators can create customizable event templates to streamline the planning process for recurring or similar events. This feature ensures consistency in event organization and saves time in setting up similar occasions.
Auto assign students - An integrated approval workflow allows for multi-level approvals and auto assign and mail the students as a mail before an event is finalized. This ensures that the necessary review and authorize event plans,
Kanban view of the events
Calendar View of the events
List view of the events
Pivot View of the events
Graphical view of the events
Access event analytics and generate reports to gain insights into attendance numbers, participant demographics, and overall event success. This data-driven approach aids in strategic planning for future events.
Attendees reporting view in the events
Pivot view of the attendees
Revenue graphs generated out of the events
Pivot view for the event revenue
Event settings, which allows you to add more configurations based on schedule and tracks, community chat rooms, online exhibitors, online tracking and the tickets.
Event templates
Event mail schedulers to mail to those students associated with the events automatically and make a reminder based on the timings before or after 15–30 mins
Event tags to easily classify and separate from each of the events to avoid confusion
Assignments & Submission
Easily create assignments within the system, specifying details such as assignment title, instructions, due dates, and associated resources. This centralized platform ensures standardized assignment creation across courses and classes.
The module supports various assignment types and formats, accommodating written assignments, projects, presentations, and more. This flexibility allows educators to tailor assignments to the specific needs of each course.
Allocation information within the assignment for each student of the class
Submission
Provide multiple submission channels for students, allowing them to submit assignments electronically. Integration with online platforms or direct submission through the system ensures a streamlined and efficient submission process.
Assign submission deadlines for each assignment, and the system automatically sends alerts and notifications to students to remind them of upcoming deadlines. This feature helps in promoting timely submissions.
Also assign the marks with each submission to the following assignments. With the notes and remarks.
Fees and Invoicing
Easily create and manage fees within the system, defining various fee components such as tuition, exam fees, and other charges. The module allows for the creation of flexible fee structures based on courses, classes, or other relevant parameter
After creation of the fees structure, the student’s fee structure menu autopopulates with assigned fees that can easily help to generate SO ‘s for the multiple students from one action.
Auto SO creation form the Action menu of the students
Fees menu with number of fees record generated after making the action or creating each record manually.
Inside form view of the fees with the allotted students, payment status and the smart buttons of SO and Invoice which shows real time values of the So generated for the students. It redirects you to the SO screen from one click, instead of clicking and going through many screens.
SO — Sale Order created for the respective fee structure
Invoice created from the same Sale order as a standard Odoo functionality, further payment integrates with financial reporting systems, allowing for accurate and real-time reporting of fee-related data. This integration ensures consistency in financial reporting and analysis.
Evaluation of the teachers
The system allows administrators to define and customize evaluation criteria based on institutional priorities. This includes aspects such as teaching methodologies, communication skills, and student engagement.
Institutions can configure a rating system that aligns with their specific evaluation requirements. This ensures that the evaluation process accurately reflects the institution's values and goals.
The module includes pre-defined evaluation questions covering various aspects of teaching and professional conduct. Institutions can use these questions as a starting point or customize them to meet specific needs.
The system supports a 360-degree feedback approach, incorporating input from students, peers, and administrators. This holistic view provides a well-rounded assessment of a teacher's performance.
After the record and score of each evaluation of the faculty, you can generate the on screen and print PDF report for the same
Reports and assessments
Reporting and Assessment module, providing institutions with a versatile tool for analyzing attendance, results, and evaluations. The module supports statistical, graphical, and pivot-style reports, facilitating comprehensive insights into academic and administrative data.
Score statistic summary
Generate statistical reports on student performance, class averages, and subject-wise outcomes on screen or export result reports in PDF format for printing and distribution.
Attendance report
Generate statistical reports showcasing attendance trends, and patterns across classes, courses, and individual students similar to the Odoo Time off reports.
PDF Printing: Generate and export attendance reports in PDF format for easy sharing and distribution.
With the open wizard option, you can choose the “from date” and “to date” to print the report, select the standard of which you need to print the statistic report.
Choose the faculties, whoever responsible for the attendance of the particular class.
Then click on the generate report
Reports can be generated through the wizard for the statistic summary of attendance with the “from” and “to” date allotted faculty and class
Attendance Reporting
Onscreen graphical reporting presentation by with each class and the number of statistics presence in the academic year
Bar graph presentation of the reports
Line chart presentation of the reports
Pie chart presentation of the statistic reports
Pivot view results reports
Attendance graphical reporting
Additional configurations
A myriad of configurations and masters that empower institutions to efficiently manage diverse aspects of their academic and administrative operations.
Calendar Configuration:
Academic Calendar Setup: Define and configure academic calendars to synchronize with the institution's schedule.
Create Rating Scales:
Define custom rating scales based on the institution's assessment requirements. Example: A 5-point scale (Excellent, Very Good, Good, Fair, Poor).
Evaluation Questions:
Educators can create evaluation forms by selecting relevant questions and rating criteria. This flexible system allows for the creation of tailored evaluation instruments for different contexts or courses.
Create New Subjects:
Add new subjects by entering essential details such as subject name, code, description, and any other relevant information. Categorize subjects based on criteria such as academic departments, courses, or levels.Example: Science, Arts, Mathematics, English, History, etc.
Grades:
Define the grading scale, grade points, and corresponding percentage ranges for each grade.The Auto-Grade feature automatically calculates grades based on predefined criteria, eliminating the need for manual grade assignment.
Create New Fees Types
Authorized administrators access the Fees Type Configuration module within the ERP system.Add new fees types by entering essential details such as fee name, code, description, and any other relevant information.
Books & Author Configuration
Authorized administrators access the Books and Authors Configuration module within the ERP system.
Add new books by entering essential details such as title, ISBN (International Standard Book Number), publication year, and other relevant information.
Categorize books based on genres, subjects, or any other criteria relevant to the institution's library structure.Example: Fiction, Non-fiction, Science, History, etc.
Configure author information, including author names, biographies, and other details for comprehensive cataloging.
Know — How Configuration
Additional feature within the system to acknowledge how the students, faculties, or parents know the school while employment, admission or by entering general information in the system.
Periods Configuration
ID Card Configuration and Printing
Enabling easy customization and bulk generation of ID cards for faculty and students, Enable administrators to generate ID cards in bulk with a single click, allowing for the creation of multiple ID cards simultaneously. Support bulk generation of at least 20 different ID card formats in one go.
Sample Id cards
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