01 After installing the module, the Vendor Price Comparison app appears directly on your Odoo home screen alongside your other apps, giving you one-click access to the Purchase Enquiry and Vendor Quotations screens.

02 The Purchase Enquiry list gives a complete overview of every enquiry raised, showing the Enquiry No., Enquiry Date, Requested By, Required By date, number of Vendors approached, quotations Received, and the current Status in a color-coded badge — so you can see at a glance which enquiries are still in progress and which have already resulted in a PO. Click New to start a fresh enquiry.

03 On a new enquiry, the header shows the Enquiry No. (auto-generated), Enquiry Date, Requested By, and Required By date, alongside the status bar tracking the enquiry. In the Vendors field you select every vendor you want to request a quote. Under the Products tab, you list each product along with its Required Qty, the Vendor, Price, Lead Time, and Lead Date columns stay empty until quotations are compared. Clicking Send RFQ moves the enquiry forward and triggers the sheet generation for every selected vendor.

04 When the user clicks the Send RFQ button, the system automatically generates a CSV file per vendor and sends it via email to that vendor with the CSV attached, so the vendor can fill in the Price and Lead Time on that file and send it back.

05 Here, once the RFQ is sent to the vendor, the state moves to RFQ Sent, and you now get the option to upload the CSV file that the vendor sends back — simply upload it under the Vendor Quotations tab, against that vendor's row. Vendor Quotation records are automatically generated as per the selected vendors, so you can easily check all the vendor quotations directly from the Quotations smart button.

06 Now this enquiry has 2 vendors, so 2 quotations have been generated, as seen in the image, which include the Enquiry No., Vendor, RFQ Sent On date, Quote Valid Until date, and Status in the list view.

07 Opening an individual vendor's quotation (e.g. Wood Corner) shows its own status bar, the RFQ Sent On and Quote Valid Until dates, and the auto-generated RFQ Sheet Sent CSV file that was emailed to the vendor that you can easily download from here. Below that, the Vendor Filled Sheet upload field is where the vendor's completed CSV gets attached, and the line table previews each product with its Total Qty — Unit Price, Lead Time, and Lead Date remain blank until the vendor's file is imported.

08 This is the RFQ sheet Wood Corner received and filled in: Product Code, Product Name, Qty, Price, and Lead Time (Days, or Delivery Date DD/MM/YYYY) — showing the flexible format the module accepts, since Wood Corner has entered plain day counts for some products and exact delivery dates for others, all in the same file.

09 Azure Interior's filled RFQ sheet follows the same format, with its own Price and Lead Time (Days) values per product — demonstrating that each vendor can quote independently and the system reads both files the same way regardless of vendor.

10 Back on the enquiry, once both vendors' filled sheets are uploaded, the status message updates to "2 of 2 vendor quotations received" and both rows on the Vendor Quotations tab now show Quote Received status with the uploaded File Name and file size. The Compare Price button now appears at the top, ready to run the automatic comparison.

11 Clicking Compare Price moves the enquiry to the Compared stage and populates the Products tab with the winning result for every line: the Vendor, Price, Lead Time (Days), and Lead Date are all filled in automatically based on the lowest price per product. A Create PO button now appears alongside Compare Price, and a Recompare Quotations toggle lets you re-run the comparison later (e.g. after uploading a corrected file) without starting the enquiry over, Recompare option is only available before creating a PO.

12 Clicking Create PO generates one Purchase Order per vendor, visible from the enquiry's Purchase Orders smart button — here two POs were updated, one for Azure Interior and one for Wood Corner, each already showing its Vendor, Total, Status, and Expected Arrival. If a draft PO already exists for that vendor, the module adds the product to that same PO — and if the product is already present on it, the quantity and price are simply updated instead of adding a duplicate line. If no draft PO exists for that vendor, the system creates a new PO automatically.

13 Opening the Azure Interior PO (P00027) shows it in standard Odoo RFQ format, with the Vendor and the product lines carrying over the compared Quantity, Unit Price, and Expected Arrival date exactly as picked during comparison — Large Cabinet, Storage Box, Pedal Bin, and Cabinet with Doors all landed on this PO because Azure Interior had the winning price for each. Note the PO also includes an unrelated existing line (Acoustic Bloc Screens), confirming the module merges its results into an existing draft PO for that vendor instead of creating a duplicate.

14 Similarly, the Wood Corner PO (P00024) carries only the products where Wood Corner's quote won — here Corner Desk Right Sit — merged alongside that vendor's other pre-existing RFQ lines, with quantity, price, and expected arrival all populated automatically from the comparison, requiring no manual re-entry by the buyer.

15 Here you can see that the POs have been created for this enquiry, so enquiry state moves to the PO Created stage,