| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Employees (hr)
• Discuss (mail) |
| Lines of code | 1151 |
| Technical Name |
de_digitale_personalakte |
| License | OPL-1 |
| Website | https://gencbaris.com/odoo_plugins/ |
| Versions | 18.0 19.0 |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Employees (hr)
• Discuss (mail) |
| Lines of code | 1151 |
| Technical Name |
de_digitale_personalakte |
| License | OPL-1 |
| Website | https://gencbaris.com/odoo_plugins/ |
| Versions | 18.0 19.0 |
DE Digitale Personalakte
DSGVO/GoBD-aware digital personnel file: document versioning, German retention periods (Aufbewahrungsfristen), automated retention/erase proposals and a full access log
DE Digitale Personalakte (DSGVO / GoBD)
Key Features
Digital Personnel File
Digital Personnel File. Tracks Reference, Employee, Employment End, Data Protection Officer, Documents. One-click set former, close, open documents.
Personnel File Document Category
Personnel File Document Category. Tracks Category, Code, Retention (years), Extra Months, Legal Basis.
Personnel File Document
Personnel File Document. Tracks Title, Personnel File, Employee, Category, File. One-click activate, new version, propose erasure, confirm erasure, set hold.
Personnel File Subject Access Request (Art. 15 DSGVO)
Personnel File Subject Access Request (Art. 15 DSGVO). Tracks Reference, Personnel File, Employee, Request Date, Response Deadline. One-click assemble, answer, reject.
Personnel File Document Version
Personnel File Document Version. Tracks Document, Version, Filename, Content, File.
Personnel File Erasure Review
Personnel File Erasure Review. Tracks Due Documents, Documents Due. One-click confirm selected, propose only.
Use Cases
Screenshots
Retention Categories
Documents
Access Log
Subject Access Requests
Why Choose This Module
Retention categories (Aufbewahrungsfristen): seeded lookup table with the statutory periods - e.g. payroll-relevant documents 6 years (§257 HGB / §147 AO style), accounting relevance up to 10 years, application documents that must be deleted shortly after a rejection (Art. 17 DSGVO / §26 BDSG), Entgeltunterlagen 6 calendar years (§28f SGB IV), Arbeitszeitnachweise 2 years (§16 ArbZG). Each document category carries its retention years and the legal basis. Document versioning: every change creates a new immutable version with author, timestamp and change note, so the history of a document is reconstructable (GoBD Unveraenderbarkeit). Older versions are archived, not overwritten. Automated retention / erasure: a daily cron computes each document's deletion-due date from its category and a retention-start date, then raises an erasure proposal once the period elapses. Erasure is proposed, reviewed and confirmed by a data-protection officer - never silently auto-deleted. Access log: every view/download/edit is recorded (who, when, what, why) so the employer can demonstrate need-to-know access (§26 BDSG / Art. 5, 32 DSGVO). Legal hold: documents under a dispute can be flagged so retention rules never delete evidence.
Specifications
- Compatible: Odoo 18.0 / 19.0
- License: OPL-1
- Languages: 35+
- Author: Baris Genc
- Dependencies: hr
- Support: odoo@gencbaris.com
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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