Coworking Space Management System | Shared Workspace | Coliving Management
by DevIntelle Consulting Service Pvt.Ltd https://www.devintellecs.com$ 115.56
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
CRM (crm)
• Contacts (contacts) • Discuss (mail) • Employees (hr) • Invoicing (account) • Website (website) • Calendar (calendar) |
| Lines of code | 23357 |
| Technical Name |
dev_coworking_space_management |
| License | See License tab |
| Website | https://www.devintellecs.com |
| Versions | 14.0 15.0 16.0 17.0 18.0 |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
CRM (crm)
• Contacts (contacts) • Discuss (mail) • Employees (hr) • Invoicing (account) • Website (website) • Calendar (calendar) |
| Lines of code | 23357 |
| Technical Name |
dev_coworking_space_management |
| License | See License tab |
| Website | https://www.devintellecs.com |
| Versions | 14.0 15.0 16.0 17.0 18.0 |
Co-Working Space Management System in Odoo
Odoo Corporate Co-Working
Co-living Space Management in Odoo Apps
Shared Workspace Management with Odoo Apps
Corporate Coworking Workspace Rent using Odoo Apps
The Coworking Workspace Management Odoo App is an innovative and comprehensive tool for managing
both coworking and co-living spaces within a single system. It helps you manage everything in
your business, from registering new members to assigning desks or beds, creating invoices,
handling access requests, and reviewing reports. Everything happens smoothly inside your Odoo
platform.
The process begins when someone visits your website and fills out a request form to book a
coworking desk or a co-living bed. The system automatically saves this request as a lead. Your
team can check the request, approve it, and turn it into a membership.
As an admin, you can create various types of membership plans, including daily, monthly, or
yearly plans. Based on the selected plan, you can assign a desk (for coworking) or a bed (for
co-living). You can also define desk types, such as hot desks, private cabins, or meeting rooms,
and bed types, including single, shared, or bunk beds. You can easily add amenities tags and set
access rules to control who can use which facilities.
Once the membership is approved, the system will generate an invoice. This can be either for
full payment or monthly payments. The member gets their invoice and membership details by email,
along with a PDF copy.
Members can also request additional services, such as booking a meeting room, event hall, or
shared space. If it's a paid service, the system will create a payment request. Admins receive
notifications by email to approve or reject the request, and the member is also informed of the
decision.
The app tracks when memberships are ending, sends automatic renewal reminders, and even asks
members to leave a rating or review. You can manage everything from the backend, including
floors, desks, beds, access settings, and member details.
The app also provides a powerful dashboard featuring bar charts, pie charts, and line graphs.
You can download reports in either Excel or PDF format. Additionally, the mass mailing tool
enables you to send updates to all members with a single click.
With this app, you get complete control over your coworking and co-living space all inside Odoo.
FEATURES
-
Co-Working Dashboard
The admin dashboard gives a complete overview of coworking and co-living activities. You can view real-time stats, charts, and member lists. It helps you track bookings, payments, and space usage at a glance.
-
Website Request for Co-Working/Co-Living Space
Customers can request a coworking desk or co-living bed directly from your website. No login is required, just a simple form. The request is sent to the admin for further action.
-
Leads for Co-Working/Co-Living
Every customer request is converted into a lead in the CRM. You can manage the whole journey from lead to confirmed member. It's easy to track who requested what and when.
-
Membership and Process
Admins can approve requests, assign desks or beds, add amenities, and send invoices. Membership remains active until the expiry date and can be easily renewed. All documents can be emailed or downloaded as a PDF.
-
Member Card Generation
Create ID cards with the member's name, photo, and QR/barcode. These cards can be used for identity verification and access control. Cards can be printed or saved as a PDF.
-
Membership Portal
Members have access to their portal, where they can check their membership details and download their ID cards. It keeps members updated and reduces admin work. Everything is available in one place.
-
Co-Working Reports
Admins can view reports on memberships, history, and access logs. Filter by date or space type and download the report in PDF or Excel. These reports help with planning and analysis.
-
Rating and Feedback
After completing their membership, members receive an email to rate their experience. Feedback is saved in the system. This helps improve services and member satisfaction.
-
Access Requests
Members can request access to additional facilities, such as meeting rooms or event halls. The system notifies the admin and handles approvals and payments. All activity is tracked for reference.
-
Mass Email to Members
Send emails to all members simultaneously using custom or ready-made templates. It's great for announcements or updates. This saves time and keeps everyone informed.
-
Setup and Configuration
This Features through you manage your co-working setup with full control over floors, amenities, policies, beds, desks, and tags—ensuring smooth and organized operations.
Co-Working Spaces
Co-Working Membership Portal
The Membership Portal allows members to view and manage their own
memberships in one place. Members can access a detailed view of each
membership, download or print the membership details, and
communicate directly with the manager for any queries or support.
The portal also includes powerful tools to help members easily
manage their data. They can apply filters, group and sort the
membership list, and search by name or membership number to quickly
find specific records.
Main Features:
- View all memberships linked to the logged-in member
- Access detailed view of each membership
- Download and print membership details in PDF format
- Communicate directly with the manager or admin
- Apply filters to narrow down membership records
- Group and sort memberships based on various fields
- Search memberships by name or membership number
Membership Portal
List Membership
Form View of Membership Portal
Membership Detail : Download
Membership Detail : Print
Co-Working Space website Request
The Co-Working Space Management System in Odoo allows public users
(without login) to request a co-working space directly through the
website.
Main Features:
- Users can visit the "Co-Working Space Request" page and select the type of space they are looking for, such as Private Cabin, Hot Desk, Meeting Room, etc., along with their preferred city.
- After clicking "Search Space", the system displays a list of co-working spaces matching the selected criteria. Users can browse and choose a space that fits their needs.
- Once a space is selected, users can click on "Request Now", which opens a form where they can fill in their name, email, phone number, preferred start date, and any specific requirements.
- The request form also displays useful information such as space features, pricing, and amenities to help users make informed decisions.
- After submitting the form, users are taken to a Thank You page confirming that their request has been received and is being processed.
- In the backend, the system automatically creates a lead containing all the submitted details. The admin team can then view the request, assign it to a salesperson, and proceed with follow-up, site visit scheduling, or membership finalization.
Co-Working Space Request
Co-Working Space Inquiry Form
Request Sumbitted
Co-Working Space Lead Generated
Co-Working Space Dashboard
This Admin Dashboard is designed to provide a complete overview of
Co-Working and Co-Living operations in one place.
It includes smart filters, real-time metrics, dynamic charts, and
detailed lists to help you monitor
and manage memberships efficiently.
Main Features:
- Smart Filters for switching between Co-Working and Co-Living views. Based on the space type selection.
- Additional filters like Membership Type and Duration allow for more targeted analysis.
- Visual Charts
- List Views provide detailed records
- In the backend, the admin receives this request as a lead, with all the details entered by the user. The admin can view the insurance information, convert the lead to an opportunity, and continue the policy creation process.
Co-Working Advance Dashboard
Co-Working Lead & Membership
This Odoo application helps you manage the entire co-working space
booking process — from
a public user's request to confirming and managing the final
membership.
Main Features:
- Automatic lead creation when a public user submits a space request
- Option to convert the lead directly into a membership from the CRM
- Direct link to view the created membership from the lead form
- Lead record includes membership details for quick reference.
- Membership record carries the same details submitted in the lead
Lead of Co-Working Space
View Co-Working Space Membership
Co-Working Space Membership
Co-Working Membership & Process
Once a membership is created, the admin can proceed to confirm it
and manage all related actions.
After confirmation, the admin can allow access to the space for the
member,
add additional amenities such as internet, locker, or meeting room
access, and set the membership duration along with assigning
relevant space policies. If needed, a security deposit can be
created, followed by generating the membership invoice based on the
selected plan and duration. Once the payment is received, the
membership can be marked as active. It remains active until its
expiry date, after which it can be renewed or closed. The admin also
has the option to send membership details directly to the member via
email. All membership information is accessible through multiple
views including Form, List, Kanban, Calendar, Graph, and Activity.
Additionally, admins can print a PDF report of the membership and
export data for reporting or analysis.
Main Features:
- Membership confirmation workflow with duration and policy setup
- Option to add additional amenities and access control
- Create and manage security deposit records
- Automatic invoice generation for memberships
- Membership activation based on payment confirmation
- Email integration to send membership details to members
- Multi-view support: Form, List (Tree), Kanban, Graph, Calendar, and Activity views
- Print-ready PDF report generation for membership details
- Export report feature for detailed membership data analysis
Co-Working Space Membership
Confirmed Membership and create deposit
Create deposit
View Detailed deposit information
Deposit View
Generate Membership Invoice
view detailed information of invoice
Confirm the membership Invoice
Register Payment For membership Invoice
Membership Invoice State : Paid
Send Membership Mail to the Member
membership Mail
List View of membership
Kanban View of membership
Activity View of membership
Calender View of membership
Pivot View of membership
Graph View of membership
Print PDF report of membership
PDF report of membership
Export Membership Report
Export Membership Details
Co-Working Member Generate Card
The Co-Working Member Card Generation feature allows admins to
create customized ID cards for members based on a predefined layout.
Each card includes personal details like the member's name, profile
picture, mobile number, email, address, membership type, and
validity. The layout can be configured to match your brand, and
cards can include a QR code or barcode for easy access control. Once
generated, the member card can be downloaded or printed in PDF
format and used for identity verification or entry purposes.
Main Features:
- Customizable card layout with branding support
- QR code or barcode support for access control
- PDF download and print-ready format
- Supports bulk card generation for multiple members
- Generate invoices for each instalment using the Create Invoice button next to each due date.
- Auto-filled member details (name, photo, contact, etc.)
Member Card Layout Template
Generate Member Card
Member Card
Co-Working Space Access Request
This feature allows members to request access to additional
amenities like the cafeteria or conference room whenever needed.
Once a request is submitted, the admin receives an email for
approval. After approval or rejection, the member is notified via
email. If the amenity is paid, the system also generates an invoice.
All requests can be tracked through list, kanban, calendar, and
activity views for easy management.
Main Features:
- Request access to amenities on demand
- Email notifications to admin and member
- Approve/reject with one click
- Multiple views: List, Kanban, Calendar, Activity
Access Request Submit for approve and send mail to the manager
Mail for Approve access Request
Approve The access request and send mail to the member
Access Request Approved mail
Access Request approved and generate payment
View Payment detail information
Confirm the Access request Payment
Validate the access request payment
Payment state : Paid
Done Access request
Reject access request and send mail to the member
Add reject reason of access request
Reject Access request Mail
Access Reuqest is Rejected
List View of access request
Kanban view access request
Activity view of access request
Calender view of access request
Co-Working Space Mass Mailing
This feature is used when the admin wants to send the same email to
multiple members at once. Instead of sending individual emails, the
admin can select multiple members and use this functionality to send
a common message using a predefined or custom email template. It
helps in saving time and ensures consistent communication with all
selected members.
Main Features:
- Select multiple members at once .
- Use a custom email template
- Send the same message to all selected members
- Efficient for announcements, promotions, or notifications
Mass Mailing
Co-Working Space Reporting
This feature provides a complete overview of co-working operations
through detailed reports like Membership Analysis, Membership
History, and Access Request History. Admins can filter reports by
date range and space type to view specific data. All reports can be
quickly generated in PDF format for easy download and sharing.
Key Features:
- View Membership Analysis Report with key metrics
- Access Membership History based on date and space filters
- Track Access Request History by duration and space type
- Generate reports in PDF format for documentation or printing
Graph View Membership Analysis
Pivot View of Membership Analysis
List View of Membership Analysis
Membership History Report
PDF Report of Membership History
Excel Report of Membership History
Access Reuqest History Report
PDF Report of Access request
Excel Report of Access request
Co-Working Space Rating Mail
This feature lets admins send rating and feedback emails to members
during or after their membership. Members can share their experience
through a simple form, and the submitted feedback is directly linked
to their membership record. It helps track satisfaction and improve
service quality.
Key Features:
-
Track Total Policies and Commissions
- Send rating/feedback emails to members
- Simple form for members to submit feedback
- Feedback linked directly to membership record
- Helps track member satisfaction
Send Rating mail to the member
Rating Mail
Send Rating and feedback
View Rating Of Membership
Co-Working Space Configuration
This section allows you to fully control and configure your co-working space management system, ensuring everything is well-organized and tailored to your workspace needs. You can manage key components such as floors, amenities, policies, beds, desks, and tags. This setup ensures smooth operations and a structured environment for managing co-working spaces efficiently.
Configuration : Floor
Configuration : Kanban View of Desk
Configuration : List View of Desk
Configuration : Workspace Images
Configuration : Policy
Configuration : Policy Template
Configuration : Tags
Configuration : Amenities
Configuration : Workspace Access
Configuration : List View of Co-Working Space
Configuration : Kanban View of Co-Working Space
Configuration : Activity View of Co-Working Space
Configuration : Member
Co-Living Spaces
Co-Working Membership Portal
The Membership Portal allows members to view and manage their
own
memberships in one place. Members can access a detailed view of
each
membership, download or print the membership details, and
communicate directly with the manager for any queries or
support.
The portal also includes powerful tools to help members easily
manage their data. They can apply filters, group and sort the
membership list, and search by name or membership number to
quickly
find specific records.
Main Features:
- View all memberships linked to the logged-in member
- Access detailed view of each membership
- Download and print membership details in PDF format
- Communicate directly with the manager or admin
- Apply filters to narrow down membership records
- Group and sort memberships based on various fields
- Search memberships by name or membership number
Membership Portal
List Membership
Form View of Membership Portal
Membership Detail : Download
Membership Detail : Print
Co-Living Space website Request
The Co-Working Space Management System in Odoo allows public
users (without login) to request a co-living space directly
through the website.
Main Features:
- Users can visit the "Co-Living Space Request" page and select the type of space they are looking for, such as bed and Room with their preferred city.
- After clicking "Search Space", the system displays a list of co-working spaces matching the selected criteria. Users can browse and choose a space that fits their needs.
- Once a space is selected, users can click on "Request Now", which opens a form where they can fill in their name, email, phone number, preferred start date, and any specific requirements.
- The request form also displays useful information such as space features, pricing, and amenities to help users make informed decisions.
- After submitting the form, users are taken to a Thank You page confirming that their request has been received and is being processed.
- In the backend, the system automatically creates a lead containing all the submitted details. The admin team can then view the request, assign it to a salesperson, and proceed with follow-up, site visit scheduling, or membership finalization.
Co-Living Space Reuest
Co-Living Space Inquiry Form
Request Sumbitted
Co-Living Space Lead Generated
Co-Living Space Dashboard
This Admin Dashboard is designed to provide a complete overview
of
Co-Working and Co-Living operations in one place.
It includes smart filters, real-time metrics, dynamic charts,
and
detailed lists to help you monitor
and manage memberships efficiently.
Main Features:
- Smart Filters for switching between Co-Working and Co-Living views. Based on the space type selection.
- Additional filters like Membership Type and Duration allow for more targeted analysis.
- Visual Charts
- List Views provide detailed records
- In the backend, the admin receives this request as a lead, with all the details entered by the user. The admin can view the insurance information, convert the lead to an opportunity, and continue the policy creation process.
Co-Working Advance Dashboard
Co-Living Lead & Membership
This Odoo application helps you manage the entire co-Living
space
booking process — from
a public user's request to confirming and managing the final
membership.
Main Features:
- Automatic lead creation when a public user submits a space request
- Option to convert the lead directly into a membership from the CRM
- Direct link to view the created membership from the lead form
- Lead record includes membership details for quick reference.
- Membership record carries the same details submitted in the lead
Lead of Co-Living Space
View Co-Living Space Membership
Co-Living Space Membership
Co-Living Membership & Process
Once a membership is created, the admin can proceed to confirm
it
and manage all related actions.
After confirmation, the admin can allow access to the space for
the
member,
add additional amenities such as internet, locker, or meeting
room
access, and set the membership duration along with assigning
relevant space policies. If needed, a security deposit can be
created, followed by generating the membership invoice based on
the
selected plan and duration. Once the payment is received, the
membership can be marked as active. It remains active until its
expiry date, after which it can be renewed or closed. The admin
also
has the option to send membership details directly to the member
via
email. All membership information is accessible through multiple
views including Form, List, Kanban, Calendar, Graph, and
Activity.
Additionally, admins can print a PDF report of the membership
and
export data for reporting or analysis.
Main Features:
- Membership confirmation workflow with duration and policy setup
- Option to add additional amenities and access control
- Create and manage security deposit records
- Automatic invoice generation for memberships
- Membership activation based on payment confirmation
- Email integration to send membership details to members
- Multi-view support: Form, List (Tree), Kanban, Graph, Calendar, and Activity views
- Print-ready PDF report generation for membership details
- Export report feature for detailed membership data analysis
Co-Living Space Membership
Confirmed Membership and create deposit
Create deposit
View Detailed deposit information
Deposit View
Generate Membership Invoice
view detailed information of invoice
Confirm the membership Invoice
Register Payment For membership Invoice
Membership Invoice State : Paid
Active the mebership
Send membership Mail
Membership Mail
List View of membership
Kanban View of membership
Activity View of membership
Calendar View of membership
Pivot View of membership
Graph View of membership
Print PDF report of membership
PDF report of membership
Export Membership Report
Export Membership Details
Export Membership Details
Co-Living Member Generate Card
The Co-Working Member Card Generation feature allows admins to
create customized ID cards for members based on a predefined
layout.
Each card includes personal details like the member's name,
profile
picture, mobile number, email, address, membership type, and
validity. The layout can be configured to match your brand, and
cards can include a QR code or barcode for easy access control.
Once
generated, the member card can be downloaded or printed in PDF
format and used for identity verification or entry purposes.
Main Features:
- Customizable card layout with branding support
- QR code or barcode support for access control
- PDF download and print-ready format
- Supports bulk card generation for multiple members
- Generate invoices for each instalment using the Create Invoice button next to each due date.
- Auto-filled member details (name, photo, contact, etc.)
Member Card Layout Template
Generate Member Card
Member Card
Co-Living Space Access Request
This feature allows members to request access to additional
amenities like the cafeteria or conference room whenever needed.
Once a request is submitted, the admin receives an email for
approval. After approval or rejection, the member is notified
via
email. If the amenity is paid, the system also generates an
invoice.
All requests can be tracked through list, kanban, calendar, and
activity views for easy management.
Main Features:
- Request access to amenities on demand
- Email notifications to admin and member
- Approve/reject with one click
- Multiple views: List, Kanban, Calendar, Activity
Access Request Submit for approve and send mail to the manager
Mail for Approve access Request
Approve The access request and send mail to the member
Access Request Approved mail
Access Request approved and generate payment
View Payment detail information
Confirm the Access request Payment
Validate the access request payment
Payment state : Paid
Done Access request
Reject access request and send mail to the member
Add reject reason of access request
Reject Access request Mail
Access Reuqest is Rejected
List View of access request
Kanban view access request
Activity view of access request
Calender view of access request
Co-Living Space Mass Mailing
This feature is used when the admin wants to send the same email
to
multiple members at once. Instead of sending individual emails,
the
admin can select multiple members and use this functionality to
send
a common message using a predefined or custom email template. It
helps in saving time and ensures consistent communication with
all
selected members.
Main Features:
- Select multiple members at once .
- Use a custom email template
- Send the same message to all selected members
- Efficient for announcements, promotions, or notifications
Mass Mailing
Co-Living Space Reporting
This feature provides a complete overview of co-working
operations
through detailed reports like Membership Analysis, Membership
History, and Access Request History. Admins can filter reports
by
date range and space type to view specific data. All reports can
be
quickly generated in PDF format for easy download and sharing.
Key Features:
- View Membership Analysis Report with key metrics
- Access Membership History based on date and space filters
- Track Access Request History by duration and space type
- Generate reports in PDF format for documentation or printing
Graph View Membership Analysis
Pivot View of Membership Analysis
List View of Membership Analysis
Membership History Report
PDF Report of Membership History
Excel Report of Membership History
Access Reuqest History Report
PDF Report of Access request
Excel Report of Access request
Co-Living Space Rating Mail
This feature lets admins send rating and feedback emails to
members
during or after their membership. Members can share their
experience
through a simple form, and the submitted feedback is directly
linked
to their membership record. It helps track satisfaction and
improve
service quality.
Key Features:
-
Track Total Policies and Commissions
- Send rating/feedback emails to members
- Simple form for members to submit feedback
- Feedback linked directly to membership record
- Helps track member satisfaction
Send Rating mail to the member
Rating Mail
Send Rating and feedback
View Rating Of Membership
Co-Living Space Configuration
This section allows you to fully control and configure your co-working space management system, ensuring everything is well-organized and tailored to your workspace needs. You can manage key components such as floors, amenities, policies, beds, desks, and tags. This setup ensures smooth operations and a structured environment for managing co-working spaces efficiently.
Configuration : Floor
Configuration : Kanban View of Bed
Configuration : List View of Bed
Configuration : Workspace Images
Configuration : Policy
Configuration : Policy Template
Configuration : Tags
Configuration : Amenities
Configuration : Workspace Access
Configuration : List View of Co-Living Space
Configuration : Kanban View of Co-Living Space
Configuration : Activity View of Co-Living Space
Configuration : Member
Version 1.0 | Released on : 31st July 2025
Version 1.0 | Released on : 31st July 2025
Version 1.0 | Released on : 21st October 2024
-
Is this app compatible with Odoo Enterprise?
- Yes, our app works with Odoo Enterprise as well as Community.
-
If need of customization in this app, How can i contact
?
- Please contact us on odoo@devintellecs.com
-
Do i get free support?
- Yes, you will get free support for 90days.
-
Do i get free updates?
- Yes, you will get free updates for lifetime.
-
Do i have to buy this module for each version ?
- Yes, you have to buy this module for each version.
Support
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Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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Any abuse of this reporting system will be penalizedNice system
How can we add HOURLY charging rate?
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