Garage Management System

$ 104.57

v 18.0 Third Party 2

Availability	Odoo Online Odoo.sh On Premise
Odoo Apps Dependencies	• CRM (crm) • Contacts (contacts) • Discuss (mail) • Employees (hr) • Fleet (fleet) • Inventory (stock) • Invoicing (account) • Project (project) • Purchase (purchase) • Website (website) • Calendar (calendar) • Sales (sale_management)
Lines of code	10408
Technical Name	`eb_garage_management`
License	OPL-1
Website	https://www.echobitz.com
Versions	18.0 19.0

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Availability	Odoo Online Odoo.sh On Premise
Odoo Apps Dependencies	• CRM (crm) • Contacts (contacts) • Discuss (mail) • Employees (hr) • Fleet (fleet) • Inventory (stock) • Invoicing (account) • Project (project) • Purchase (purchase) • Website (website) • Calendar (calendar) • Sales (sale_management)
Lines of code	10408
Technical Name	`eb_garage_management`
License	OPL-1
Website	https://www.echobitz.com
Versions	18.0 19.0

Description
License

Garage Management System

Optimize your automobile workshop operations with our advanced, end-to-end Garage Management System that centralizes the oversight of vehicles, service job cards, and spare parts management within a single integrated platform. Seamlessly handle vehicle tracking, job cards, inspection checklists, and service packages while empowering your team with automated timesheet management, intelligent invoicing integration, and real-time workshop analytics dashboards. Built with robust role-based access control and strict data governance, the system eliminates manual paperwork by providing a secure, unified environment for all your workshop, customer, and financial records.

Key Features

Everything you need to manage vehicles, job cards, parts and invoicing — end to end

Vehicle & Fleet Management

Track private and fleet vehicles with detailed specs, service history, license plate, and VIN. Link vehicles to customers and maintain a complete digital garage profile.

Job Cards & Work Orders

Handle the full service lifecycle — from initial request to work order. Track labor, spare parts used, and service stages with automated state transitions.

Inspection Checklists

Perform multi-point vehicle inspections with customizable checklists. Capture vehicle condition before and after service to ensure transparency and quality.

Spare Parts & Inventory Control

Manage automobile spare parts with full stock integration. Track stock levels, handle procurement, and auto-deduct inventory when parts are used in job cards.

Service Packages & Subs

Define and sell workshop service packages (e.g., Annual Maintenance). Track package usage, remaining service balance, and auto-renewals for loyal customers.

Full Financial Integration

Deep Odoo Accounting integration — service invoices, parts billing, and workshop payments are automatically linked to customers and vehicles with zero manual effort.

Workshop Analytics

Real-time KPI dashboard with service volume, job card trends, spare parts revenue, and mechanic productivity — all filterable by branch and date range.

Automated Service Alerts

Automated notifications for service confirmations, job card status updates, inspection reports, and maintenance reminders — all sent via Odoo mail templates.

Workshop Role-Based Access

Granular security groups for mechanics, service advisors, and workshop managers. Record-level rules ensure secure access to assigned job cards and vehicle records.

Mobile-Friendly Workshop UI

Access job cards, inspection checklists, and vehicle details directly from tablets or smartphones. Empower your mechanics to update service status and capture photos right from the workshop floor.

Complete Vehicle History

Maintain a permanent record of every vehicle service, part replacement, and inspection. Provide customers with a verifiable maintenance log that adds value to their vehicle lifecycle.

Multi-Language System

The app supports the following translated languages.

We use Google Translator to provide multi-language support. Some translations may differ slightly.

To add new language contact us at:

info@echobitzit.com

🇦🇪

Arabic

🇩🇪

German

🇳🇱

Dutch

🇪🇸

Spanish

🇫🇷

French

🇮🇹

Italian

🇷🇴

Romanian

🇨🇳

Chinese

Advanced Product Showcase

Master Your Workshop Operations with Ease

Explore our comprehensive video guide to see how our system centralizes your entire garage lifecycle efficiently. From vehicle intake and job card creation to automated invoicing, witness how we eliminate complexity across your business.

Watch Professional Walkthrough

Discover how our system can transform your workshop management experience in this full walkthrough today.

Feature Deep Dive

Explore every capability of our Garage Management System in detail

Activate the "Garage Management System" module.

In the "Settings" module, click on the "Users & Companies" menu and open a user. In the user form, select the user access role. By default, three user roles are created: "Garage Administrator," "Garage Mechanic," and "Garage Front Desk."

In the "Garage" module, click on the "Configuration" menu, then select the "Services" submenu. After that, create a "Service" record.

Create a "Service Category" and add the created "Services" to the "Service Category".

Create a "Service Package" record. In the record, set the Product Type and Sales Price. Then, in the "Package Details" tab, add values for "Validity (Days)" and "Total Visits Allowed."

Click on the "Repair Teams" submenu. Create a Repair Team record, first add the Department Name, then select the Manager, and click Save.

Click on the "Employees" submenu and create an Employee record. Add the name, email, and department, then click on the "Create User" button.

After assigning a department to an employee, the employee is automatically added to the "Team Members" section in the Repair Team record.

Click on the "Inspection Checkpoints" submenu, then create a "Checkpoint" record.

Click on the "Inspection Templates" submenu and create an "Inspection Template" record. Then, add the created checkpoints to it.

To register a new user, enter the name, email, password, and confirm password, then click on the "Sign Up" button.

After clicking on the "Sign Up" button, the message "Your account is pending administrator approval" is displayed.

In the "Garage" module, click on the "Portal Requests" submenu. Open the request record, then click "Approve" or "Reject".

Click on the "Approve" button to set the request to the "Approved" state. Then, log in using the approved customer account.

Add the approved email and password, then click on the "Log in" button.

To request a vehicle service, the user needs to click on the 'Service Request' option.

In the 'My Service Requests' section, click on the '+ New Request' button.

On the Service Request form page, fill in the name, email, and phone number. Next, provide the vehicle details, including model, license plate number, year, odometer reading, VIN, service category, and service. In the Issue Details section, enter the vehicle damage, repair issue, and reason for repair. Then click the 'Submit Request' button.

The service request has been created in the Garage workflow. You can convert it into an opportunity or directly create a job card by clicking "Create Job Card".

Click the 'Convert to Opportunity' button, then click the 'Create Opportunity' button.

Once the opportunity is created, click the 'Create Job Card' button to proceed with creating a job card.

When a service request is created from the user portal with vehicle details, a corresponding vehicle record is automatically generated in the Vehicles section of the Garage module.

Click on the 'Create Job Card' button to create a job card record. Then, add the repair assignment and vehicle details. After that, add a template and click on the 'Load Inspection' button. Once the technician is assigned, click on the 'Assign' button.

For a technician user, set the 'Garage Users' field to 'Garage Mechanic'.

The technician, Barty McBly, should complete all checkpoints. After all checkpoints are completed, click the 'Confirm' button.

Once the technician, Barty McBly, confirms the job card, the admin or front desk manager can proceed by clicking the 'Create Diagnosis' button.

Once the 'Create Diagnosis' button is clicked, a diagnosis record is created. In the 'Repair Estimation' tab, the services from the job card are automatically populated.

If additional parts are needed during the service, the technician can add them in the 'Repair Estimation' tab within the Diagnosis.

Once the technician adds any required new parts in the 'Repair Estimation' tab during the service, the admin or front desk can proceed by clicking the 'Create Quotation' button.

In the Diagnosis, click on the 'Create Quotation' button to generate a quotation. Once the quotation is created, click on the 'Confirm' button.

Click the 'Create Invoice' button to generate the invoice.

Click the 'Create Draft' button to create the invoice draft.

Click the 'Confirm' button to validate the invoice.

Click the 'Pay' button to proceed with the payment.

Click the 'Create Payment' button to complete the payment process.

Starting from the diagnosis, a quotation is created, which is then converted into a sales order. After that, an invoice is generated, and finally, the invoice is marked as paid.

Once the diagnosis is created, go back to the job card record and create a work order using the 'Create Work Order' button.

Once the work order is created by the admin or front desk, the technician can begin the service by clicking the 'Start' button.

Once the work is completed, click the 'Stop' button. The recorded time can be viewed in the 'Timesheets' tab.

In the Job Card record, the Timesheets tab displays the working hours recorded by the employee.

Once the service is completed, click the 'Done' button.

All customers in the garage module are available in the 'Garage Customers' model.

In the Customer Packages model, create a package by selecting the Customer, Vehicle, and Service Package, then click on 'Generate Invoice'.

After the invoice is paid, the Customer Package is automatically set to 'Active'.

All diagnoses created in the Garage module are displayed in the 'Vehicle Diagnosis' model.

All work orders created from job cards in the Garage module are shown in the 'Work Orders' model.

Create vehicle parts in the 'Vehicle Parts' model.

This is the Overview Dashboard.

This screen displays the Operations Dashboard.

This screen displays the Financial Dashboard.

This is the Customers Dashboard.

Garage Model Configuration

Configure the core garage models in Odoo 19 so your workshop can handle customer intake, service requests, repair jobs, inspections, quotations, invoices, and vehicle history in one workflow.

Requirements

Odoo 19 Community or Enterprise
Installed garage management module
base, web, contacts, crm, sale, stock, and account
fleet, project, hr, and hr_timesheet for workshop operations

Key Features

Service master and service category setup
Repair teams and technician assignment
Inspection checkpoints and templates
Customer portal and service request flow

Support from echoBitz

We support module installation, garage workflow setup, configuration of service masters, team structure, customer portal access, and workshop process guidance for your auto repair business.

Recommended Setup Path

1. Install the module

Deploy the Garage Management System and confirm the base app is installed.

2. Configure roles and users

Assign Garage Administrator, Garage Mechanic, and Garage Front Desk access to the right team members.

3. Set up services and teams

Create service records, service categories, repair teams, and inspection templates for your workshop.

4. Enable portal workflow

Allow customers to submit service requests, track vehicle status, and receive garage updates online.

Contact Support Visit Our Website

Release Notes & Version History

Version 18.0.1.0.0 — Initial Release

Core Engine: High-performance, zero-middleware hub architecture established.

Frequently Asked Questions

How do I create a new Job Card for a vehicle?

You can create a Job Card directly from a Service Request or manually by selecting a customer and their vehicle. The system auto-fills vehicle specs and previous service history.

Does the system support multiple vehicle types?

Yes, you can define various vehicle brands, models, and categories (Cars, Bikes, Trucks, etc.). The system tracks license plates, VINs, and specific specs for each type.

Can I track spare parts inventory in real-time?

Definitely. The module integrates deeply with Odoo Inventory. Parts added to a Job Card are reserved and auto-deducted from your warehouse stock upon confirmation of usage.

How are service inspection checklists managed?

You can define customized checklists for different service types. Mechanics can mark items as Pass, Fail, or Needs Attention directly on the digital card, ensuring quality control.

Can I manage service packages or AMC?

Yes, the system allows you to create service packages that customers can purchase. It automatically tracks the remaining service balance and history for each subscription.

How does the system handle invoicing for labor and parts?

Upon completing a service, the system generates a single draft invoice combining all labor charges and the cost of spare parts used, ensuring perfect alignment with Odoo Accounting.

Can I schedule automated service reminders?

Yes, based on the last service date or mileage interval, Odoo can automatically send email or SMS reminders to your customers for their next maintenance appointment.

Is it possible to track mechanic productivity?

The system tracks the exact time each mechanic spends on a Job Card via integrated timesheets. This data is then used to analyze workshop efficiency and staff performance.

How do I access a vehicle's complete service history?

Every vehicle in the system has a centralized log that stores every Job Card, part replacement, and inspection report linked to it, providing a verifiable maintenance trail.

Does the module support role-based security?

Yes, it includes predefined groups for Mechanics, Service Advisors, and Workshop Managers. This ensures secure access to relevant data based on the employee's role.

Book a Demo or Watch Our Garage Management System in Action

Schedule a live walkthrough with our team or explore the garage management demo video.

Watch Demo Video

See the full vehicle service lifecycle, from job card creation and spare parts allocation to automated invoicing in action.

Schedule a Meeting

Talk to our experts about your workshop operations, service volumes, and the best garage management setup for your business.

Scan and Connect with echoBitz

Book a meeting, start a WhatsApp conversation, or reach us by email from one simple visual card. It is the fastest way to move from curiosity to a live HubSpot Integration discussion.

Meeting WhatsApp Email

Our Services

Odoo Integration

Seamlessly integrate Odoo with third-party apps, platforms, and tools for better workflow.

Odoo Implementation

We plan, configure, and deploy Odoo tailored to your business processes.

Customization

Get modules and workflows customized to meet your exact needs in Odoo.

Community Apps

Access or develop robust community apps to enhance your Odoo functionality.

Development Outsourcing

Hire dedicated Odoo developers to build solutions efficiently and cost-effectively.

Support & Maintenance

Enjoy peace of mind with our reliable support, updates, and bug fixing services.

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View All Modules Apps on Odoo App Store

Ready to transform your workshop operations with our Garage Management System?

Install our Garage Management module, define your workshop structure, and start managing job cards, mechanics, spare parts, and service history efficiently—all within Odoo, with no external middleware or manual spreadsheet tracking required.

Get Support Schedule a Demo Visit Our Website

Odoo Certified Partner | info@echobitzit.com | www.echobitzit.com

Odoo Proprietary License v1.0

This software and associated files (the "Software") may only be used (executed,
modified, executed after modifications) if you have purchased a valid license
from the authors, typically via Odoo Apps, or if you have received a written
agreement from the authors of the Software (see the COPYRIGHT file).

You may develop Odoo modules that use the Software as a library (typically
by depending on it, importing it and using its resources), but without copying
any source code or material from the Software. You may distribute those
modules under the license of your choice, provided that this license is
compatible with the terms of the Odoo Proprietary License (For example:
LGPL, MIT, or proprietary licenses similar to this one).

It is forbidden to publish, distribute, sublicense, or sell copies of the Software
or modified copies of the Software.

The above copyright notice and this permission notice must be included in all
copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT.
IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM,
DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE,
ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER
DEALINGS IN THE SOFTWARE.

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