Open the Fuel Station Dashboard to see Sales, Cash, Credit, Deliveries, Purchases, Expenses, and Profit for any period, alongside the sales trend, top-selling fuel, live tank monitoring, legal compliance status, and recent transactions.

Switch the dashboard to dark mode with a single click. The same KPIs, charts, tank monitoring, and pump/nozzle status stay fully readable, with an Attention Required panel surfacing low-tank warnings instantly.

The Fuel Tanks Kanban renders each tank as a real storage vessel with colour-coded fill level, capacity, current stock, and available litres, topped by a Tank Overview strip and a Low Stock Alert table.

Find Advanced Fuel Station Management in your Odoo Apps list and click Activate. The module installs its menus, configuration tables, sequences, and security roles in a single step.

Go to Configuration > Fuel Products to manage every fuel you sell - Petrol, Diesel and more - with sales price, cost, on-hand quantity, and forecasted stock visible at a glance.

Configure a fuel product as a stock-tracked Good with its sales price, cost, taxes, and product category. Tick Is Fuel Product and set the Density (kg/L) so the product is recognised across tanks, sales, and purchases.

Open the Purchase tab and add the supplier who provides this fuel along with the agreed unit price. This vendor is used automatically when a purchase order is generated for the product.

Because tanks are backed by real Odoo stock locations, a few Inventory settings drive automatic replenishment. Switch to the Inventory app from the main app menu to configure them.

In the Inventory app, open Configuration > Settings to reach the warehouse options that enable tank-level routing and procurement.

Search for Multi-Step Routes, tick the option to use your own routes, and click Save. This unlocks the Routes and Rules configuration needed to replenish individual fuel tanks.

With multi-step routes enabled, go to Configuration > Routes under Warehouse Management to define how fuel reaches each tank.

Select the standard Buy route. This is the route that tells Odoo to raise a request for quotation with your supplier whenever fuel stock is needed.

In the Buy route's Applicable On section, tick Products so the route can be selected directly on each individual fuel product.

Back on the fuel product, open the Inventory tab and tick the Buy route under Operations. The product will now be purchased automatically whenever replenishment is triggered.

Navigate to Contacts & Staff > Customers to manage every fuel station customer, whether they pay in cash or buy on credit.

Flag the contact as a Fuel Station Customer, choose Credit Customer, and set the Fuel Credit Limit. The module computes Fuel Outstanding and Fuel Credit Available live, and blocks credit sales beyond the limit.

Navigate to Contacts & Staff > Employees to manage the attendants and staff who run your shifts.

Tick Is Fuel Station Staff on the employee record. Smart buttons then give instant access to that employee's Fuel Shifts history and current Petty Cash Balance.

Open Tanks & Pumps > Tanks to reach the tank board. The same menu also holds Tank Refills, Tank Adjustments, Pumps, Nozzles, and Reordering Rules.

On a tank, set its Name, Code, Fuel Product, and Physical Location, then click the Reordering Rules smart button to define when this tank should be automatically refilled.

The Reordering Rules list is scoped to the selected tank. Click New to add the rule that will drive automatic purchasing for this tank.

Set the Min and Max quantities for the tank's fuel product. Odoo computes the To Order quantity automatically whenever forecast stock drops below the minimum.

The tank form warns you when the reorder Min/Max do not match the tank's own Low Level Alert and Capacity. One click on Use Tank Values in Reordering Rule copies the tank figures onto the rule - no guesswork.

Set the tank's Low Level Alert in litres. As soon as stock falls below it, a clear LOW LEVEL ribbon appears on the tank so nobody misses it.

With both Capacity and Low Level Alert filled in, the warning clears and the tank is fully configured, ready to trigger automatic replenishment.

The tank board now shows the configured tank at 0% with a Low Stock badge - the exact condition that will trigger the procurement run in the next steps.

Return to Inventory > Configuration > Routes to add the rule that points procurement at this specific fuel tank location.

Select the Buy route again - this time to add a tank-specific rule beneath it.

Click Add a line in the Rules table and choose Buy as the Action. This tells Odoo to raise a request for quotation whenever fuel is needed at the destination you are about to pick.

Choose the tank's own stock location as the Destination Location - for example Fuel Tanks/Petrol 90 (p90) - with My Company: Receipts as the operation type.

Odoo confirms the logic in plain language: when products are needed in Fuel Tanks/Petrol 90, a request for quotation is created to fulfil the need. Save & Close to activate the rule.

Procurement normally runs on a daily schedule. To see the result immediately, go to Settings > Technical > Scheduled Actions with developer mode enabled.

Search the scheduled actions and open Procurement: run scheduler - the job that evaluates every reordering rule across your tanks.

Click Run Manually to execute the scheduler on demand. Odoo evaluates the tank's reordering rule and generates purchase documents for any shortfall.

Switch to the Purchase app to review the paperwork the scheduler just produced for your low tank.

A new RFQ appears in Requests for Quotation, created automatically from the tank's reordering rule with the correct fuel product, quantity, and supplier.

The RFQ carries a Destination Tank field pointing straight at the tank being refilled. Review the quantity and price, then click Confirm Order to turn it into a purchase order.

The confirmed purchase order shows its linked Fuel Purchase reference and Destination Tank, keeping procurement and fuel station records in sync. Click Receive to process the delivery.

Check the received quantity on the incoming picking and click Validate. This is the moment the fuel physically enters your tank in Odoo.

The tank board updates instantly - the tank is now at 100%, the Low Stock badge is gone, and total stock and average utilisation across the station have risen accordingly. The full auto-replenishment cycle is complete.

Every receipt validated into a tank is recorded as a Tank Refill. Open Tanks & Pumps > Tank Refills to review the complete refill history for the station.

The refill generated by the purchase you just validated appears at the top - with its tank, supplier, quantity, unit price, total amount, and Confirmed state, all filled in automatically.

Open the refill to see the full audit trail: quantity, unit price, total amount, and the exact Stock Before and Stock After litres, plus a direct link back to the Related Purchase that produced it.

Go to Tanks & Pumps > Pumps to manage the physical dispensers on your forecourt, each with its code, physical location, nozzle count, and state.

Give the pump a Name, Code, and Physical Location. Dedicated buttons let you flag it Under Maintenance or Set Inactive, so a pump out of service can never be used for dispensing.

The new pump now appears in the Fuel Pumps list. Open Tanks & Pumps > Nozzles to attach nozzles to it.

Add a nozzle, assign it to the pump, and connect it to exactly one tank. The fuel product is filled in from the tank automatically, so every litre dispensed is drawn from the right stock location.

Open Operations > Shifts to see every attendant shift with its date, attendant, total fuel sales, cash sales, credit sales, and Draft / Open / Closed state.

Opening a shift records the attendant, start time, and opening cash. On the Meter Readings tab, add each nozzle in use and enter its opening reading to start the shift cleanly.

Open Operations > Fuel Sales to see every counter sale, each tied back to the shift and nozzle that dispensed it, with the customer where applicable.

Record a sale against the shift and nozzle with quantity, unit price, vehicle number, and payment type (cash, card, UPI, or credit). Confirm it, or generate an invoice or sale order right from the form.

If a credit sale would push the customer past their Fuel Credit Limit, confirmation is blocked with a precise breakdown - limit, already outstanding, this sale, and the resulting balance - plus a clear instruction to collect payment or raise the limit.

Once invoiced, the fuel sale moves to the Invoiced stage and carries a direct link to its Customer Invoice, keeping the forecourt record and the accounts tied together.

The generated invoice is a standard Odoo customer invoice, with the fuel product, quantity, price, and revenue account already filled in. Click Confirm to post it to the ledger.

At the end of the shift, enter each nozzle's closing reading and any testing or calibration deduction. The quantity dispensed and sale amount are computed instantly, and the Expected Cash updates live.

Click Close Shift and enter the cash actually counted in the drawer. This single step reconciles the physical cash against everything the shift recorded.

The closed shift's Summary tab breaks down total fuel sales, cash, credit, and card sales, plus expenses. Expected Cash matches the counted cash with a zero Cash Difference, and a Cash Register Entry is created automatically.

The linked Cash Register entry shows opening balance, sales by payment mode, expenses, counted closing balance, expected balance, and the difference - validated and ready for the day-end books.

Operations > Meter Readings gives a station-wide register of every nozzle reading across all shifts, with opening and closing values, testing deductions, quantity dispensed, sale rate, and totalled amounts.

Open Fleet & Deliveries > Vehicles to register each vehicle with its model, type, ownership, driver, chassis and engine number, fuel tank and load capacity, and current odometer.

Record a nozzle-based delivery to a vehicle or site with quantity, unit price, driver, odometer reading, and who it is billed to. Reconcile it or generate an invoice directly from the form.

Track rental trucks with their vehicle, driver, owner/rental company, start and end dates, and daily rate. Smart buttons roll up the linked Deliveries and Expenses, and the record moves Draft to Active to Returned.

Compliance > Legal Documents lists every licence, permit, and certificate with its type, reference number, expiry date, and responsible person - badged Valid, Expiring Soon, or Expired at a glance.

Each document records its issue and expiry dates, issuing authority, responsible employee, and a Warning Period in days that drives the automatic expiry alerts. Scanned copies attach directly to the record.

To review the accounting entries the module produces, first enable full accounting. Open Settings > Users & Companies > Groups.

Search the groups for "show full" and open Show Full Accounting Features.

On the Users tab, click Add a line, tick your user, and press Select to grant full accounting visibility.

The user now appears in the group. Journal entries and accounting menus become fully visible throughout the fuel station module.

Accounting > Expenses lists every station expense by category, date, description, and amount. Note the Fuel Loss (Tank Adjustment) rows - these were created automatically by tank loss adjustments.

Record an expense with its category, employee, amount, and how it was paid, optionally linked to a shift or rental truck. The record starts in Draft and awaits approval.

Approving the expense moves it to Approved and automatically generates the linked Journal Entry, so station spending flows straight into the books.

Open the journal entry to see the posted double-entry: the expense account debited and the Cash account credited, balanced and referenced back to the originating expense.

Accounting > Other Income tracks non-fuel revenue - convenience store, air/water service, vehicle wash, commission - by source, date, and amount, kept separate from fuel sales.

Record an income entry with its source, description, and amount. Although it carries near-zero cost of goods, it is still included in the overall Profit KPI on the dashboard.

Accounting > Petty Cash tracks cash issued to and returned by each employee custodian, with purpose, amount, and posting state, plus a running total across all transactions.

Create a petty cash transaction with the employee custodian, date, transaction type (Cash Issued or Cash Returned), purpose, and amount, then click Post.

Posting the transaction moves it to Posted and attaches the automatically created Journal Entry, keeping custodian balances and the general ledger in step.

The generated entry debits Current Assets and credits Cash for the issued amount - a clean, balanced double-entry referencing the petty cash record.

The Reports menu gathers the module's wizards. Open Customer Outstanding / Vendor Summary to review receivables and supplier balances.

Choose Customer Outstanding or Vendor Summary, set the Date From and Date To range, and click Print Report.

The generated PDF lists each customer with their type, credit limit, and outstanding amount, totalled at the foot - ready to hand to whoever chases payment.

Select Fuel Day-End Report to produce the complete end-of-day pack for any single trading day.

Pick the date from the calendar and click Print Report.

The day-end pack brings it all together: shifts with opening/closing cash and cash difference, sales split by payment mode, a summary of total sales, purchases received and expenses approved, and a closing Tank Stock Snapshot with current litres and fill % per tank.