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GAEB Export — X84 Quotation

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Odoo

$ 570.45

v 19.0 Third Party
Versions 18.0 19.0
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Technical Name gaeb_export_import_extended
LicenseOPL-1
Websitehttps://apps.odoo.com/apps/modules/browse?author=Odoo%20DevHouse
Versions 18.0 19.0

GAEB Export — X84 Quotation

Export any Odoo Sales Quotation as a standards-compliant GAEB DA XML X84 priced-offer file — one click, full hierarchy preserved, unit prices embedded, ready to hand back to your client.



The Problem with Manual Tender Response Workflows

In construction and engineering procurement, clients and procurement portals expect responses in GAEB format. After importing a GAEB tender and pricing it in Odoo, your team faces an export gap:

  • No native GAEB export in Odoo — the priced quotation exists in Odoo but cannot be sent back as a GAEB X84 file without third-party software
  • Re-keying prices into dedicated GAEB tools — values already in Odoo must be manually copied into AVA, ORCA, or similar software
  • Hierarchy gets lost — section structure and GAEB position codes (RNoPart numbering) are not preserved when exporting via Excel or PDF
  • Risk of version drift — prices edited in Odoo are not reflected in the GAEB file sent to the client unless manually kept in sync
  • No audit trail — no record in Odoo of which version of the GAEB X84 was sent and when


What GAEB Export Does for Your Team

This module adds an “Export GAEB X84” button directly to the Sale Order form header. One click reconstructs the full Bill of Quantities hierarchy from your order line sections and GAEB position codes, embeds the unit price of every line item into a <UP> element, and produces a standards-compliant GAEB DA XML 3.1 X84 file — automatically attached to the chatter for complete traceability. Works on any sale order: ones imported via GAEB File Import or manually structured quotations with section headers.



Key Features
  • One-Click Export: “Export GAEB X84” button visible on every quotation, order, and confirmed sale — no menus to navigate
  • Full Hierarchy Reconstruction: Section lines become BoQCtgy elements with nested BoQBody; product lines become Item entries — depth preserved from the order structure
  • Unit Prices Embedded (X84 Standard): Every Item carries a <UP> (Einheitspreis) element with the line’s unit price — the defining characteristic of GAEB X84 “Angebotsabgabe”
  • GAEB DA XML 3.1 Compliant: Correct namespace http://www.gaeb.de/GAEB_DA_XML/DA84/3.1, proper GAEBInfo header, dp=84 / dv=3.1 markers
  • GAEB Position Numbering Preserved: The gaeb_numbering field on each line is used as RNoPart on the generated XML elements — position codes match the original tender exactly
  • Quantity & Unit of Measure: Qty and QU elements are populated from the order line’s quantity and UOM fields
  • Instant Download: The X84 file downloads immediately in the browser — no waiting, no email, no intermediate steps
  • Automatic Chatter Attachment: The exported file is attached to the sale order chatter with a timestamped log entry — full version history in Odoo
  • Odoo 18 & 19 Compatible: UOM field name differences between versions handled transparently — deploy on either with no configuration
  • Works Standalone or With GAEB Import: Export any sale order — not just those created via the companion GAEB File Import module
How It Works

1. Your Sale Orders — Ready for Export

Navigate to Sales → Orders. Any quotation or sale order with structured lines — whether imported from a GAEB file or entered manually — can be exported as a GAEB X84 offer.

Sale orders list ready for GAEB X84 export

2. Open Any Sale Order — Export Button in the Header

Open a sale order. The Export GAEB X84 button appears directly in the form header alongside the standard Odoo action buttons — visible on Draft, Sent, and Confirmed orders.

Sale order form with Export GAEB X84 button

3. The Export GAEB X84 Button — Always Visible

The button is positioned before the Confirm button so it is always accessible without scrolling. Click it once to trigger the export — no dialog, no configuration required.

Export GAEB X84 button highlighted in the form header

4. Order Lines with GAEB Numbering & Unit Prices

The export reads each order line’s GAEB position code, description, quantity, unit of measure, and unit price. Section header lines are reconstructed as BoQCtgy groupings; product lines become priced Item entries.

Order lines showing GAEB numbering and unit prices used in export

5. Instant File Download — No Waiting

The GAEB X84 file downloads immediately to your browser. The filename follows the pattern S00025_X84.x84 — matching the sale order name for easy identification.

Immediate file download after clicking Export GAEB X84

6. Automatic Chatter Entry & File Attachment

After every export, a message is posted to the chatter with the X84 file attached. Every team member can see exactly which version was exported and retrieve the file at any time — full audit trail in Odoo.

Chatter showing exported X84 file attachment and log message

7. Works on Any Quotation — Large BOQs Included

The export handles orders of any size — from small quotations to complex multi-section BOQs with hundreds of positions. The Export GAEB X84 button is always present on the form header.

Larger sale order with Export GAEB X84 button

8. Multi-Section BOQ Hierarchy Exported Faithfully

Section headers and position lines are kept in their original order. The exporter walks the dotted position numbering to reconstruct nested BoQCtgy groupings exactly as structured in the quotation.

Multi-section order lines showing hierarchy exported to X84

9. Complete Export History in the Chatter

Export the same order multiple times as prices are revised — each version is logged in the chatter with its own attachment. The full revision history stays in Odoo alongside the quotation.

Chatter showing multiple export versions attached

10. Complete GAEB Import → Price → Export Workflow

Pair this module with GAEB File Import to close the full procurement loop: import the client’s GAEB tender (.x81 / .p83 / .p84), price the positions in Odoo, then export back as a compliant X84 priced offer — all without leaving Odoo.

Complete import-to-export workflow in Odoo
Inside the Exported X84 File

The exported .x84 file is a well-formed GAEB DA XML 3.1 document. Every item carries a <UP> (Einheitspreis / unit price) element — the standard that distinguishes X84 priced offers from X81 tender documents. Section hierarchy, position numbers, quantities, and units of measure are all faithfully preserved from the Odoo sale order.

Syntax-highlighted GAEB DA XML X84 file showing BoQCtgy hierarchy and UP unit price elements

<GAEBInfo> Header

Contains Date, Prj (sale order name), Client (partner), dp=84 and dv=3.1 — all required markers for GAEB DA XML 3.1 X84.

<BoQCtgy> Sections

Each section header line becomes a BoQCtgy element with RNoPart set to the GAEB position number. Nested sections produce nested BoQBody elements at any depth.

<UP> Unit Price

The defining element of X84: every Item ends with a <UP> tag carrying the unit price to 3 decimal places — taken directly from the Odoo order line's Unit Price field.


About the GAEB DA XML X84 Format

X84 — Angebotsabgabe

DA Phase 84 = “Priced Offer”. The contractor’s response to a tender: same BOQ structure as the X81 tender document, with every Item carrying a <UP> unit price element.

Standard since GAEB DA XML 3.1

Namespace & Schema

Generated files use the exact namespace http://www.gaeb.de/GAEB_DA_XML/DA84/3.1 with dp=84 and dv=3.1 in GAEBInfo — accepted by AVA, ORCA, and iTWO.

Validated against GAEB DA XML 3.1 spec

Hierarchy — BoQCtgy

Section header lines build nested BoQCtgy elements using dotted numbering as path keys. Product lines create Itemlist/Item entries under the correct parent body — any depth supported.

No depth limit on section nesting

Complete Import → Price → Export Workflow

1. Receive Tender

Client sends GAEB X81 / .p83 tender file with empty positions

2. Import into Odoo

Use GAEB File Import to create a full quotation from the file

3. Price & Export X84

Add unit prices in Odoo, click Export GAEB X84, send back to client

This module depends on GAEB File Import — both modules together close the full procurement loop inside Odoo.


Installation & Configuration

  1. Install GAEB File Import first: This module depends on gaeb_import_file — install it from Odoo Apps or copy it to your addons path
  2. Install GAEB Export: Install gaeb_export_import_extended from Odoo Apps or your addons path and update the app list
  3. Restart & Upgrade: Restart the Odoo server and click Upgrade on both modules
  4. No Additional Configuration: The Export GAEB X84 button appears immediately on all sale order forms
  5. Test: Open any sale order → click Export GAEB X84 → file downloads & appears in chatter
Use Cases

Construction Contractors

Receive the client’s GAEB tender, import it, add labour and material prices per position in Odoo, then export the completed X84 offer — no re-keying into external tools.

Electrical & HVAC Installers

Import the tender BOQ, price each equipment and installation position using Odoo’s pricing tools, and export the priced offer back to the general contractor in the required GAEB format.

Public Sector Procurement

Portals such as DTVP or Vergabe24 require X84 responses in GAEB DA XML. Export directly from Odoo without switching to ORCA or iTWO for the final step.

Engineering Offices

Prepare fee proposals and service quotations in Odoo, then deliver them to German clients in the GAEB format they expect — sections, position codes, and prices all correct.

Facility Management

Export maintenance and renovation quotations as GAEB X84 to comply with client or public-sector tendering requirements — full BOQ traceability kept in the Odoo chatter.

Revision Management

Re-export after price revisions — each version is saved as a separate attachment in the chatter, so negotiation history is always auditable inside Odoo without external file management.

Business Benefits

Eliminate the Export Gap

Teams no longer switch to AVA, ORCA, or Excel to produce the GAEB response — the entire import-price-export cycle lives in Odoo.

Zero Transcription Errors

Prices set in Odoo go directly into the X84 file — no manual copy-paste between systems means no mis-typed unit prices in the offer.

Full Offer Audit Trail

Every exported X84 file is attached to the sale order chatter. The complete revision history — who exported what and when — is always retrievable.

Standards Compliance

Generated files conform to GAEB DA XML 3.1 and are accepted by the procurement tools and portals used across the DACH construction market.

Do You Need Assistance or Have a Feature Request?

Contact Support
Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Invoicing (account)
• Discuss (mail)
Community Apps Dependencies
Lines of code 616
Technical Name gaeb_export_import_extended
LicenseOPL-1
Websitehttps://apps.odoo.com/apps/modules/browse?author=Odoo%20DevHouse 
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