Employee-Based Material and Product Request Management | Material Requisition and Internal Product Requests by Users

Material Product Purchase and Internal Requisition Workflow | Smart Employee Material and Product Purchase Requisition Process

Complete Employee Material and Product Request Workflow System | Employee-Based Internal and Purchase Requisition System for Materials

The Material Requisition module in Odoo provides a structured and efficient system for managing material and product requests within an organization. It enables employees to raise requisition requests for required items, which are then processed through a defined approval workflow involving department managers and requisition officers. The module ensures seamless coordination between employees, management, and procurement teams while maintaining complete control and visibility over material requests.

Overall Purpose

The primary purpose of this module is to streamline and automate the material requisition process in Odoo. It eliminates manual tracking and communication gaps by introducing a centralized system where requests can be created, reviewed, approved, and fulfilled efficiently. By integrating procurement and inventory operations, the module helps organizations ensure timely availability of materials while maintaining proper approval control and accountability.

Scope of Module

This module covers the complete lifecycle of material requisitions, starting from request creation by employees to final fulfillment through internal stock transfers or purchase orders. It includes multi-level approval workflows, role-based access control, vendor selection, internal picking management, and automated procurement processes. Additionally, it supports reporting features such as PDF generation and integrates seamlessly with Odoo Inventory and Purchase modules, making it suitable for organizations of all sizes.

Real-World Problem It Solves

In many organizations, material requests are often handled through emails, spreadsheets, or manual processes, leading to delays, miscommunication, and lack of transparency. This module solves these challenges by providing a clear and automated workflow for requisition management. It ensures that every request follows a proper approval hierarchy, reduces the risk of unauthorized purchases, and helps track material movement efficiently. Ultimately, it improves operational efficiency, reduces errors, and enhances decision-making in procurement and inventory management.

Main Features:

• Employees can create purchase requisition requests for required materials through a structured and user friendly interface.
• Employees can view and manage only their own material purchase requisition records, ensuring data privacy and preventing unauthorized access to other users requests.
• Employees can view and manage only their own material purchase requisition records, ensuring data privacy and preventing unauthorized access to other users requests.
• The department manager can review and approve material purchase requisition requests within their department as required.
• The department manager has the authority to review and reject material purchase requisition requests when necessary.
• Requisition officers can review and give final approval to material purchase requests submitted by employees and approved by department managers.
• Requisition users or officers can review and reject material purchase requisition requests even after they have been approved by the department manager.
• The system automatically sends email notifications to the department manager and requisition user for approval requests, ensuring timely action in the workflow.
• Material purchase requisition requests are automatically routed to the warehouse for internal picking or processed as purchase orders based on the selected requisition action.
• The warehouse can dispatch materials directly to the employees location, and if items are unavailable, the system automatically triggers procurement using standard processes.
• Users can choose whether requested products are fulfilled from stock or purchased from vendors by selecting the requisition action (Internal Picking or Purchase Order) on each line, enabling automatic creation of internal transfers or multiple RFQs accordingly.
• Please refer to the screenshots and watch the video for additional details.

Discover more advanced features in our Bundle Apps : https://apps.odoo.com/apps/modules/19.0/material_requisition_bundle/

Employee and User Based Material Request Management

1. Employee
2. Department Manager
3. Requisition User



Role of Employee

• Employees are able to create requests for material purchase requisitions.
• Employees can request multiple materials or items on a single material purchase requisition request.
• Employees are able to add requisition lines and confirm purchase requisition requests.
• Employees are able to generate a PDF format report for material purchase requisitions.
• Once the employee has received the materials/items at their location, they should manually click the "received" button at the end.



Role of Department Manager

• The department manager has the authority to approve material purchase requisitions within the department.
• The authority to reject a material purchase requisition is granted to the department manager.
• The department manager has the ability to generate a material purchase requisition report in PDF format.



Role of Requisition User

• The user responsible for requisitions has the ability to input the destination location on both the employee form and the department form.
• The requisition user has the capability to give approval for material purchase requisitions.
• Material purchase requisitions can be rejected by the user in charge of requisitions.
• The requisition user has the ability to add a vendor to the requisition line.
• The user responsible for requisitions has the ability to input picking details into the material purchase requisition form.
• The requisition user is able to generate both picking and purchase orders.
• The user can generate a material purchase requisition report in PDF format using the requisition system.

Requisition Roles (User, Manager, Department Manager) in User Form

Employee Stock Location Field on Employee Form

Department Stock Location Field on Department Form

Requisition Action Options
1.Purchase Order
2.Internal Picking

Employee Submits Request for Material Purchase Requisition

Picking Details tab

Department approval is awaited for the material purchase requisition

The material purchase requisition request has been approved by the department manager

User Approval Required for Material Purchase Requisition Request

Generate a Picking and Purchase order in accordance with the Requisition Action

In the event that stock is available, the user of the Purchase Requisition may choose the Internal Picking option within the Requisition Action for the respective Requisition line. Conversely, if stock is unavailable and the user wishes to generate a purchase order, they have the option to select multiple vendors, prompting the system to generate several Requests for Quotation (RFQs) corresponding to the selected vendors on the lines.

Created Internal Picking List view

Created Internal Picking Form view

Created Purchase Order List view

Created Purchase Order Form view

Created Purchase Order Form view

Received Material Purchase Requisition Button

Received State on Material Purchase Requisition

Print Material Purchase Requisition PDF Report

Contact / Support
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