| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Contacts (contacts)
• Discuss (mail) • Employees (hr) • Expenses (hr_expense) • Inventory (stock) • Invoicing (account) • Project (project) • Purchase (purchase) |
| Lines of code | 12912 |
| Technical Name |
ngo_management_system |
| License | OPL-1 |
| Website | https://soft-magic.com/ |
| Versions | 17.0 18.0 19.0 |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Contacts (contacts)
• Discuss (mail) • Employees (hr) • Expenses (hr_expense) • Inventory (stock) • Invoicing (account) • Project (project) • Purchase (purchase) |
| Lines of code | 12912 |
| Technical Name |
ngo_management_system |
| License | OPL-1 |
| Website | https://soft-magic.com/ |
| Versions | 17.0 18.0 19.0 |
NGO Management System
Complete Solution for Non-Profit Organizations
OVERVIEW
This comprehensive NGO Management System for Odoo 19 provides non-profits and development organizations with the tools they need to manage donors, funds, internal finances, project planning, and transparent reporting. Built to comply with professional financial management standards, the system empowers organizations to ensure traceability, control, and impact measurement with ease.
Managing grants, projects, beneficiaries, budgets, procurement, and donors requires a comprehensive solution that ensures full control, transparency, and accountability. Traditional approaches often involve disconnected systems, manual tracking, and limited visibility into fund utilization and impact measurement.
Hence we have developed an all-in-one NGO Management System - An intelligent solution that integrates seamlessly with Odoo to manage the complete lifecycle of NGO operations from donor registration to impact reporting. By using this module, various functionalities like grant management, beneficiary tracking, project planning, financial control, and comprehensive reporting can be performed seamlessly within a single unified platform.
Advantages
- Complete fund traceability from donor to beneficiary with 100% transparency
- Real-time dashboard monitoring with live KPIs and visual analytics
- Comprehensive beneficiary management with family tracking and service records
- Multi-level project planning with measurable goals and milestone tracking
- Automated budget alerts and multi-currency support for international operations
- Seamless integration with Odoo's accounting, purchase, and HR modules
- Customizable approval workflows for funds and expense management
- Generate audit-ready reports for donors, regulators, and stakeholders
- Track impact measurement by sector and geographic area
- Role-based access control with intuitive user interface
- Support for multiple entities with currency conversion
- Complete procurement workflow linked to projects and funds
Key Features
Grant & Fund Management
- Complete lifecycle from allocation to closure
- Multi-level fund hierarchy with parent-child relationships
- Real-time budget tracking and utilization monitoring
- Automated approval workflows and notifications
Beneficiary Management
- Comprehensive beneficiary profiles with demographics
- Family member tracking and relationships
- Service delivery records and enrollment management
- Impact measurement and outcome tracking
Project & Goal Tracking
- Multi-level project planning with hierarchical goals
- Measurable objectives with progress tracking
- Timeline monitoring and milestone management
- Logframe methodology support
Interactive Dashboard
- Real-time KPIs and visual analytics
- Financial metrics and budget utilization charts
- Beneficiary reach statistics and service delivery
- Alert system for low balances and expiring grants
Donor Relations
- Complete donor management with contact tracking
- Donation history and contribution analysis
- Automated donor reports and impact summaries
- Communication tracking and activity management
Financial Control
- Full integration with Odoo accounting
- Multi-currency support with automated conversion
- Expense management with project allocation
- Budget variance analysis and forecasting
Workflow Capabilities
Setup Phase
- Register donors and define grant parameters
- Configure projects and organizational structure
- Set up approval workflows and user permissions
- Define sectors, tags, and classification systems
Planning Phase
- Create project goals and objectives
- Allocate funds to projects and activities
- Plan activities and define milestones
- Set up budgets and spending limits
Execution Phase
- Process expenses and manage procurement
- Track service delivery to beneficiaries
- Record project activities and outcomes
- Manage purchase orders linked to funds
Monitoring & Reporting
- Real-time dashboard monitoring with KPIs
- Generate comprehensive reports for stakeholders
- Track goal achievement and impact measurement
- Audit-ready financial and operational reports
Reporting Capabilities
Financial Reports
- Fund utilization and expense analysis
- Budget variance and forecasting reports
- Donor-specific financial summaries
- Multi-currency consolidated statements
Grant Structure Reports
- Detailed grant analysis and fund allocation
- Hierarchical fund structure visualization
- Grant timeline and milestone tracking
- Fund balance and utilization summaries
Sector Reach Reports
- Impact measurement by sector and area
- Geographic distribution analysis
- Beneficiary reach statistics
- Service delivery tracking by sector
Logframe Coverage
- Project framework compliance reports
- Goal achievement and progress tracking
- Indicator monitoring and evaluation
- Outcome and impact measurement
Screenshots
Interactive Dashboard
Real-time KPIs, visual analytics, and comprehensive monitoring
Fund Management
Complete grant lifecycle management with budget tracking
Project & Goal Tracking
Multi-level project planning with measurable objectives
Beneficiary Management
Comprehensive beneficiary profiles with service tracking
Financial Reports
Audit-ready reports for donors and stakeholders
Perfect For
International NGOs
- Manage multiple programs across countries
- Multi-currency support for global operations
- Consolidated reporting for headquarters
- Support for complex fund hierarchies
Development Organizations
- Track project outcomes and impact
- Manage beneficiary enrollment and services
- Logframe methodology support
- Sector-based reporting and analysis
Foundations & Grantmakers
- Manage grant portfolios efficiently
- Track fund allocation and utilization
- Monitor grantee performance
- Generate donor impact reports
Social Enterprises
- Balance social impact with financial sustainability
- Track both revenue and impact metrics
- Manage stakeholder relationships
- Transparent reporting for investors
Why Choose This System
- Complete Transparency: 100% fund traceability from donor to beneficiary with detailed audit trails
- Real-time Insights: Interactive dashboard with live KPIs and visual analytics for informed decision-making
- Impact Measurement: Track beneficiary reach, service delivery, and project outcomes effectively
- Financial Control: Multi-currency support with automated budget alerts and variance analysis
- Scalable Solution: Suitable for small NGOs to large international programs with complex structures
- Audit Ready: Comprehensive reporting for compliance, transparency, and regulatory requirements
- User Friendly: Intuitive interface with role-based access control and minimal training required
- Seamless Integration: Works perfectly with Odoo's accounting, purchase, HR, and project modules
Requirements & Compatibility
Odoo Versions
- Odoo 19 (Optimized)
- Community & Enterprise
- On-premise & Cloud
- Multi-company support
Module Dependencies
- Accounting (required)
- Projects (required)
- Purchase (required)
- HR Expenses (required)
- Contacts (required)
Technical Features
- REST API ready
- Custom workflows
- Advanced security
- Extensible architecture
Transform Your NGO Operations Today
$1,799.99 USD
One-time payment Lifetime updates Professional support
What You Get: Complete module ⢠All features unlocked ⢠Unlimited organizations ⢠Free updates forever ⢠Email support ⢠Documentation & tutorials ⢠Implementation guidance
Developed by Soft Magic Company
Professional Odoo Solutions & Custom Development
© 2024 Soft Magic Company. All rights reserved.
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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