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Timesheet Approval Workflow | Manager Validation & Automated Notifications

by
Odoo

$ 49.27

v 19.0 Third Party
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Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Discuss (mail)
• Employees (hr)
• Project (project)
Lines of code 2355
Technical Name zehntech_timesheet_approval_workflow
LicenseOPL-1
Websitehttps://www.zehntech.com/
Versions 18.0 19.0
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Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Discuss (mail)
• Employees (hr)
• Project (project)
Lines of code 2355
Technical Name zehntech_timesheet_approval_workflow
LicenseOPL-1
Websitehttps://www.zehntech.com/
Versions 18.0 19.0

Timesheet Manager Approval

The Timesheet Manager Approval module streamlines HR operations by introducing a structured 4-stage approval workflow for employee timesheets. It enables managers to review, approve, or reject timesheets with mandatory reason tracking, automated email notifications, a complete audit trail, and an interactive dashboard with real-time KPIs and analytics.

User Guide :- https://web.kopyst.com/sharedoc/11sbyg

Key Features

  • Manager-Based Approval Configuration
  • Timesheet Submission Workflow
  • Approve or Reject with Audit Trail
  • Automated Email Notifications
  • Smart Timesheet Status Filters
Feature Image
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Key Features

About Zehntech

Zehntech is a leading Odoo custom development company, empowering businesses across industries with tailored ERP solutions. With a strong team of 50+ skilled Odoo professionals, ranging from 2 to over 10+ years of experience, we bring deep expertise and innovation to every project. Over the years, we have successfully developed 50+ Odoo apps and themes, helping clients streamline operations, enhance productivity, and achieve digital transformation. Our Odoo services include Custom Odoo Development, Implementation, Customization, Support and maintenance.

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FAQs

Find quick answers to common questions about Timesheet Manager Approval.

1. How does the timesheet approval workflow work?

The workflow follows four stages: employees create timesheets in Draft, submit them to their manager, and the manager can either Approve or Reject. A rejected or approved timesheet can be Reset to Draft by the manager if corrections are needed. Each transition sends an automated email notification to the relevant party.

Yes, the module includes batch action wizards that allow managers to select multiple submitted timesheets and approve, reject, or reset them all at once. Rejection requires a mandatory reason that is applied to all selected records.

Yes, you can customize the module if you need additional features. We can also assist with the customization. Just email us at odoo-support@zehntech.com with your requirements.

Yes, after purchasing the app, you are eligible for lifetime updates. Check the app page for the changelog, and you can download the updated module from the same link as your original download. If you'd like us to send you update notifications, contact us at odoo-support@zehntech.com.

Feel free to send us an email at odoo-support@zehntech.com with your questions, and we will get back to you as soon as possible.

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Timesheet Manager Approval

The Timesheet Manager Approval module for Odoo provides a complete timesheet submission and manager approval workflow with a real-time dashboard and full audit trail. Key features include a four-stage approval workflow (Draft, Submitted, Approved, Rejected), an interactive manager dashboard with KPI cards and charts, automated email notifications for submissions and decisions, comprehensive audit trail logging every workflow action, and role-based access control ensuring employees see only their timesheets while managers have full team visibility. The module enhances Odoo's native timesheet functionality with color-coded status badges, state-based filters, and approval information sections, making it ideal for organizations requiring structured timesheet oversight and compliance tracking.

Table of contents

Key Features

  • Approval Workflow: Four-stage workflow (Draft → Submitted → Approved → Rejected) with manager review, mandatory rejection reasons, and reset-to-draft capability.
  • Manager Dashboard: Real-time KPI cards showing total, pending, approved, rejected, and draft timesheet counts with interactive doughnut, line, bar, and pie charts.
  • Audit Trail: Automatic logging of every workflow action (submit, approve, reject, reset) with timestamps, user details, and remarks in a dedicated read-only view.
  • Email Notifications: Automated email alerts to managers on submission and to employees on approval or rejection with professionally styled HTML templates and action buttons.
  • Access Control: User-level manager approval permission toggle with record rules ensuring employees see only their own timesheets and managers have full team visibility.
  • Enhanced Views: Color-coded status badges in tree view, state-based filters and group-by options in search view, and approval information section in form view.
  • Critical Alerts: Dashboard alerts for old pending timesheets, recent rejections, and unsubmitted drafts with average approval time tracking.
  • Timesheet Locking: All timesheet fields are locked once submitted to prevent unauthorized changes during the approval process.

Summary

Streamline timesheet management with the Odoo Timesheet Manager Approval module. Enable employees to submit timesheets for manager review, track approval status through an interactive dashboard with real-time analytics, enforce structured approval workflows with mandatory rejection reasons, and maintain full compliance through comprehensive audit trail logging.

Installation

  1. Download the module from the Odoo App Store or clone the repository.
  2. Place the module in your Odoo addons directory.
  3. Update your Odoo instance to include the new module.
  4. Install the module through the Odoo interface.

How to use this module:

  1. Navigate to the Timesheets menu in your Odoo dashboard.
  2. Log Timesheets: Create timesheet entries as usual with project, task, and hours - entries start in Draft state.
  3. Submit for Approval: Select timesheet entries and click the Submit button to send them to your manager for review - fields become locked after submission.
  4. Manager Review: Managers navigate to the timesheet list, use filters to view pending submissions, and click Approve or Reject - rejection requires a mandatory reason.
  5. Reset to Draft: Managers can reset approved or rejected timesheets back to draft state for re-submission if needed.
  6. Monitor Dashboard: Access the Timesheet Dashboard for real-time KPI cards, approval status charts, timesheet trends, top employees by hours, and hours by project analytics.
  7. Review Audit Trail: Navigate to the Audit Trail view to see a complete history of all workflow actions with timestamps, performers, and remarks for compliance tracking.
  8. Email Notifications: Automatic emails are sent to managers when timesheets are submitted and to employees when timesheets are approved or rejected.

Change logs

[19.0.1.0.0] — 2026-03-17

  • Added [17-03-2026]- Timesheet Manager Approval with submission workflow, manager dashboard, and audit trail

Support

Zehntech Technologies

Odoo Proprietary License v1.0

This software and associated files (the "Software") may only be used (executed,
modified, executed after modifications) if you have purchased a valid license
from the authors, typically via Odoo Apps, or if you have received a written
agreement from the authors of the Software (see the COPYRIGHT file).

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by depending on it, importing it and using its resources), but without copying
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LGPL, MIT, or proprietary licenses similar to this one).

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The above copyright notice and this permission notice must be included in all
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THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY,
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