EDIFACT Supplier Odoo Integration | ORDERS | ORDRSP | ORDCHG | DESADV | INVOIC | PRICAT | INVRPT | RECADV | REMADV | D96A | D97A | Odoo EDIFACT | Odoo Supplier-Side EDI Bridge
by Vraja Technologies https://www.vrajatechnologies.com$ 682.08
| Availability |
Odoo Online
Odoo.sh
On Premise
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| Odoo Apps Dependencies |
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Sales (sale_management)
• Invoicing (account) • Discuss (mail) • Inventory (stock) |
| Community Apps Dependencies | Show |
| Lines of code | 4883 |
| Technical Name |
edi_edifact_supplier_side_odoo_integration |
| License | OPL-1 |
| Website | https://www.vrajatechnologies.com |
| Versions | 16.0 17.0 18.0 19.0 |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Sales (sale_management)
• Invoicing (account) • Discuss (mail) • Inventory (stock) |
| Community Apps Dependencies | Show |
| Lines of code | 4883 |
| Technical Name |
edi_edifact_supplier_side_odoo_integration |
| License | OPL-1 |
| Website | https://www.vrajatechnologies.com |
| Versions | 16.0 17.0 18.0 19.0 |
EDIFACT Supplier Odoo Integration
Integrating EDIFACT with Odoo on the supplier side automates the exchange of business documents between trading partners via FTP or SFTP. This integration supports the following EDIFACT message types: importing Purchase Orders (ORDERS) and converting them into Sales Orders, processing Order Changes (ORDCHG) to update Sale Order lines, exporting Order Responses (ORDRSP), exporting Advanced Shipping Notices (DESADV) upon delivery validation, importing Receiving Advice (RECADV) to reconcile delivered quantities, exporting Customer Invoices (INVOIC) upon validation, importing Remittance Advice (REMADV) to automatically register payments, and exporting Pricelists (PRICAT) and Inventory Reports (INVRPT) to keep trading partners updated with accurate pricing and stock data.By standardising communication through EDIFACT and securing data transfer via FTP/SFTP, this solution eliminates manual data entry, reduces errors, and speeds up B2B operations.
End-to-end Odoo solutions for growing companies.
Explore the key features, workflow, and value of this Odoo module.
Import Purchase Order (ORDERS)Automatically creates a Sales Order in Odoo whenever a purchase order is received from a trading partner. |
Import Order Change (ORDCHG)Updates existing Sale Order lines in Odoo when a trading partner sends an order change request. |
Export Order Response (ORDRSP)Sends an order acceptance or rejection confirmation back to the trading partner after order processing. |
Export Dispatch Advice (DESADV)Notifies trading partners with shipment details as soon as a delivery is validated in Odoo. |
Export Customer Invoice (INVOIC)Automatically sends customer invoices from Odoo to trading partners in EDIFACT format. |
Import Receiving Advice (RECADV)Automatically registers incoming customer payments against the correct invoice in Odoo. |
Import Remitting Advice (REMADV)Notifies suppliers with payment details automatically once a Vendor Bill is paid in Odoo. |
Export Price Catalogue (PRICAT)Sends the latest product prices from Odoo to trading partners whenever a pricelist is updated. |
Export Inventory Report (INVRPT)Shares real-time stock levels from Odoo with trading partners to support better order planning. |
EDIFACT D96A & D97ASupports both D96A and D97A versions ensuring compatibility with most trading partners. |
FTP & SFTPTransfers all EDIFACT files securely using FTP or encrypted SFTP protocols. |
01 Upon successfully installing the application you can see the FTP/SFTP Syncing menu.
02 First, you have to enable the Pricelists from the sales configuration menu and save it.
03 you have to configure the FTP/SFTP on the left side and on the right side you have to configure the file paths for import and export with Sender ID. You will see the green banner after successfully connected to the FTP/SFTP.
04 You have to create schedule actions for import purpose. You can view the created Schedule Action from the smart button on top.
05 This is your created schedule actions.
06 To import the Purchase Order you have to run this schedule action.
07 This is EDIFACT format for Purchase Order.
08 For import and export purposes, a partner EDI ID must be configured at the company (partner) level. Additionally, you can control per-partner whether invoice and DESADV (ASN) export should be enabled or not, and select the EDIFACT file format version (D96A / D97A) to use for both import and export.
09 You have set the ID for delivery partner and invoice partner at individual partner level.
10 You can see that new Sale Order is created from the imported Purchase Order. You can also see the file is attach and message is created in chatter.
11 Order Change (ORDCHG) files are processed automatically by the same Import Purchase Order cron job — no separate cron is needed. When an ORDCHG file is detected, it is matched to its related Sale Order and the corresponding order lines are updated with product price, quantity, and delivery date.
12 This is EDIFACT format for Order Change(ORDCHG).
13 Once the Order Change is processed, the updated product price, quantity, and delivery date are reflected on the Sale Order lines. A chatter message is also posted with the changes summary and the original ORDCHG file attached for reference.
14 After an Order Change is processed, you can export the Order Response (ORDRSP) by clicking the "Export ORDRSP" button on the Sale Order. The file will be automatically sent to the related FTP configuration. Note that an Order Response must be exported each time an Order Change is received.
15 Once the Order Response (ORDRSP) is exported successfully, a chatter message is posted with the exported file attached for reference.
16 The ASN (DESADV) is automatically exported to the related FTP configuration when the delivery order is validated by clicking the "Validate" button.
17 Upon validating the DO, you can see the file is exported to the FTP and attached to the message post. You can also see the FTP used to export this file.
18 RECADV (Receiving Advice) files are imported automatically via the Import RECADV cron job. Each file is matched to its related Delivery Order using the reference provided in the file. Once matched, the received quantities are updated on the delivery, allowing you to reconcile what was ordered versus what was actually received at the warehouse.
19 This is EDIFACT format for Receiving advice(RECADV).
20 Once the RECADV file is imported, it is matched to its related Delivery Order.Lines are marked as "Fully Received" or show a Variance with a Reason code if there is a discrepancy.The RECADV file is also attached to the chatter for reference.
21 If invoice export is enabled for the partner, the invoice will be automatically exported to the related FTP configuration upon confirmation.
22 After successfully confirming the invoice, file is exported to the FTP and attached to the message post.
23 To import the Remittance advice you have to run this schedule action.
24 This is EDIFACT format for Remittance advice(REMADV).
25 Once the REMADV file is imported, a payment is automatically created and linked to the related invoice. The Related FTP Reference is also set on the payment record, and the REMADV file is attached to the chatter.
26 You can export the Pricelist in EDIFACT (PRICAT) format by clicking the "Export Pricelist (EDIFACT)" button. A wizard allows you to select the FTP or SFTP configuration to which the file should be exported.
27 Once exported, the PRICAT file is exported to the selected FTP/SFTP configuration and the exported file is automatically attached to the chatter for reference.
28 To export product inventory, you must set a related partner on the product. The inventory will be exported only for that partner, ensuring the correct data is sent to each trading partner.
29
A scheduled cron job automatically exports inventory in EDIFACT format to the configured FTP location. sending accurate product and stock data to trading partners.
The same process applies for SFTP configuration as well. All operations including Import Purchase Order, Order Change, ASN Export, RECADV Import, REMADV Import, Invoice Export, Pricelist Export, and Inventory Export are fully supported for both FTP and SFTP configurations. Simply configure the SFTP credentials and file paths in the SFTP Syncing menu, and the entire workflow will function identically.
30 You can see the logs under the FTP/SFTP syncing menu for all the operations.
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I need an extra customization in this application, how can I get it?Yes, you can contact us on support@vrajatechnologies.com or can schedule a DEMO with our team to customize additional features. |
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Is the application compatible with Odoo Enterprise and Community?Yes, this application module is supported by both. It is also compatible with test and production environments. |
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Do I get free upgrades and support if I purchase this application?We provide free support for the first 90 days following the purchase date. |
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Is technical knowledge required to set up the integration?While some technical understanding may be helpful, the integration is designed to be user-friendly. Detailed documentation and support may be provided to aid in the setup process. |
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Is this free customization and implementation?Our team has produced a support video that guides you through the implementation process step by step. If you encounter any issues, please feel free to contact us for assistance. |
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Which protocol you have used to transfer file?We have used FTP or SFTP protocol to transfer files. |
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Can we see the exported file? If yes, where?Yes, you can view or download the exported file from the message post as shown in the screenshots. |
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Do we get any confirmation or message after schedule action performs its tasks?Yes, we have managed logs for all the process whether it is export or import. |
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Can I configure separate FTP/SFTP settings for different trading partners?yes, define separate FTP/SFTP connection details for each trading partner to ensure files are transferred to the correct server. |
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What credentials are required to set up FTP/SFTP connection?You need to provide the Host Address, Port Number, Username, and Password (or Private Key for SFTP) to configure the FTP/SFTP connection in the module. |
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Which EDIFACT versions are supported by this module?The module supports D96A and D97A versions of EDIFACT, which are the most widely used versions across industries and trading partners. |
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Who is the point of contact for technical support or bug-related queries?You can reach us via support@vrajatechnologies.com |
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Can I get a demo of the module before making a purchase?Yes, to test this module please contact us at sales@vrajatechnologies.com |
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Included App SupportNo Time-Limit Support for Supported Versions |
If you encounter any issues while using our app that are caused by the app itself, we offer complimentary support for 90 days from the date of purchase.
Contact Us
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