Employee Self Service Portal/Employee Portal/Employee Portal User
by NeuralBytea https://www.neuralbytea.com$ 99.00
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Discuss (mail)
• Employees (hr) |
| Lines of code | 3190 |
| Technical Name |
nb_employee_portal |
| License | OPL-1 |
| Website | https://www.neuralbytea.com |
Employee Self-Service Portal for Odoo 18.0
Let employees manage their own profile, time off, attendance, expenses, payslips & timesheets â right on the Odoo portal
Odoo 18.0 | v18.0.1.1.0 | OPL-1
What Is Employee Self-Service Portal?
A secure self-service portal that lives on the standard Odoo /my pages, so employees can
update their details, request time off, check in and out, log expenses and download payslips
without a full internal user licence. It installs on any database â only
portal, hr and mail are hard dependencies â and
transparently lights up Enterprise features (Payslips, Timesheets) only when those apps are
present. Every read is scoped to the logged-in employee, so each person sees only their own data.
The core self-service flow at a glance.
Requirements
ð§ Odoo Version
Requires Odoo 18.0 (Community or Enterprise).
ð¦ Dependencies
portalhrmail
Time Off, Attendance, Expense, Payroll and Timesheet are optional â each portal card & route appears only when its app is installed.
ð Access Rights
Employees use a base.group_portal login. HR managers (hr.group_hr_user)
grant access and approve requests. No new security groups are introduced.
How It Works
From installation to a fully self-service workforce in four steps.
Install & Activate
Go to Apps â search "Employee Self-Service Portal" and click Install. The portal pages, frontend assets and the HR access buttons load automatically â nothing to configure.
HR grants portal access
On the Employees form, HR clicks Create Portal User (or Create Internal User). A login is created from the employee's work email and an invitation is sent. Existing users can be switched between Portal and Internal in one click.
The employee signs in to /my
The portal home shows an Employee Portal card group with a live check-in / check-out widget. Employees open My Profile, My Time Off, My Attendances, My Expenses â and My Payslips / My Timesheets when Payroll / Timesheets are installed.
Self-service, managers approve & monitor
Employees edit private info, upload ID-card scans, add resume lines & skills, request leave, log expenses and review a full-month attendance timeline. Team managers approve or refuse time-off requests straight from their own portal â filtering by employee, month, status or date range, and switching to an absentees view that surfaces unaccounted absences. No back-office access required.
One-Click Portal Access from the Employee Form
HR turns any employee into a Portal or Internal user from the form header â the module creates the login, sends the invitation, and shows the current access state in a status bar.
My Profile â Resume, Work Info, Private Details & Documents
A tabbed profile where employees update what they own â resume lines, skills, private contact, emergency, family, education and ID-card scans â while HR-managed fields (department, manager, contract) stay read-only.
Time Off Balances & Full-Month Attendance Timeline
Employees see their leave balance per type, submit new requests out of their allocation, and filter their request history by month or date range. Attendance shows a full-month timeline â every day classified as Present, Absent, On Leave, Holiday or Weekend â alongside Present / Absent / Leave / Hours summary cards, a worked-hours chart, a month picker and a "log a forgotten attendance" form.
Payslips with In-Portal PDF Preview
When Payroll is installed, employees get a payslip list and a detail page that previews the official report inline and lets them download the PDF â each payslip scoped strictly to its owner.
Even More Engaging with Portal Sidebar Pro
Employee Self-Service Portal works perfectly on its own. Add our companion module Portal Sidebar Pro and the very same pages gain a collapsible app-style sidebar, a greeting banner and live record-count tiles â a noticeably more engaging, user-friendly workspace. Each image below is the same screen: Employee Portal on the left, Employee Portal + Portal Sidebar Pro on the right.
Optional companion â Employee Self-Service Portal does not require it.
Key Features
â Full Self-Service Profile
Employees edit private contact, emergency, family, education and work-permit details, change their avatar, upload national ID-card scans and manage resume lines & skills â HR-only fields stay locked.
â Time Off with Filterable Approvals
Balance per leave type, allocation-aware request form, and an approval inbox managers filter by employee, month, status or date range â plus an absentees view that flags unaccounted absences, paged for large teams.
â Full-Month Attendance Timeline
Check in / out from the home widget and see a complete month at a glance â every day classified as Present, Absent, On Leave, Holiday or Weekend, with Present/Absent/Leave/Hours summary cards, a worked-hours chart and forgotten-attendance entry in the employee's own timezone.
â Expenses & Payslips
Log expenses with category and amount; view payslips with an in-portal PDF preview and download â payslips appear only when Payroll is installed.
â Community & Enterprise Ready
Hard-depends only on portal, hr, mail. Payroll and Timesheet
features are detected at runtime, so the module installs on any database.
â Strict Per-Employee Scoping
Every read is filtered to the logged-in employee's own records â no one can see a colleague's payslips, leaves, attendances or documents.
Configuration
âï¸ General Settings
None required. The module works out of the box once installed â there is no settings screen to fill in. The portal pages and the HR access buttons activate automatically.
ð¤ Granting Access
Open an employee (Employees app) and use Create Portal User / Create Internal User in the form header. A work email is required to build the login and send the invitation. Use Upgrade to Internal / Downgrade to Portal to switch an existing user.
𧩠Optional Apps
Install Time Off, Attendances, Expenses, Payroll or Timesheets to enable the matching portal cards. Each one is detected at render time â no configuration needed when you add or remove an app.
ð Access Control
Employees need a base.group_portal login; time-off approvals require the approver to be set as
the employee's Time Off responsible. Public visitors never see the portal pages.
Frequently Asked Questions
Do employees need a paid internal user licence?
No. Employees log in as free portal users. HR grants access from the employee form, and each person only ever sees their own data.
Does it work on Odoo Community?
Yes. It depends only on portal, hr and mail. Payslips and
Timesheets appear automatically when Payroll / Timesheets are installed (typically Enterprise), but their
absence never blocks installation.
Can managers approve time off from the portal?
Yes. A manager set as an employee's Time Off responsible gets an approval inbox on their own /my/timeoff page and can approve or refuse requests there.
What is "Portal Sidebar Pro" shown in the screenshots?
That is our optional companion module Portal Sidebar Pro (portal_ext), which adds a
collapsible sidebar and dashboard styling to the same pages. It is not required â
Employee Self-Service Portal is fully functional on its own.
About NeuralBytea
NeuralBytea is an Odoo development & consulting team building focused, upgrade-safe modules for HR, the customer portal and business analytics. Every module we publish is built for real production use â clean code, no bloat, and tested on both Community and Enterprise.
Need support, a custom feature, or an implementation? We typically reply within one business day â reach us at www.neuralbytea.com.
Changelog
| Version | Date | Changes |
|---|---|---|
| 18.0.1.1.0 | Jul 2026 | Full-month attendance timeline classifying every day as Present, Absent, On Leave, Holiday or Weekend, with a month picker and new Present/Absent/Leave/Hours summary cards; time-off request history filters (month / date range); a filterable, paged manager approval inbox (by employee, month, status or date range) with an "absentees only" cross-check of unaccounted absences. |
| 18.0.1.0.0 | Jun 2026 | Initial release â self-service profile with ID-card upload, resume & skills; time off with manager approvals; attendance with worked-hours chart; expenses; payslip PDF preview; timesheets; one-click portal/internal user provisioning from the employee form. |
More by NeuralBytea
Clean, zero-config Odoo 18 modules â Community & Enterprise ready.
View all NeuralBytea modules â
Built with â¤ï¸ by NeuralBytea | www.neuralbytea.com
Odoo 18.0 · v18.0.1.1.0 · OPL-1
Employee Self-Service Portal & HR ESS for Odoo 18 â employee portal, employee self service, ESS portal, HR portal, portal user / employee portal user access, my profile, time off & leave portal, attendance portal, payslip portal, expense portal, timesheets, employee kiosk and staff self-service for Community & Enterprise.
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Discuss (mail)
• Employees (hr) |
| Lines of code | 3190 |
| Technical Name |
nb_employee_portal |
| License | OPL-1 |
| Website | https://www.neuralbytea.com |
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