Path :- Purchase → Orders → Requests for Quotation

Create a Purchase Order by selecting the vendor, adding products, quantities, and pricing. Once confirmed, the purchase order initiates the incoming goods receipt workflow used for GRN generation and vendor performance evaluation.

Path :- Purchase → Orders → Purchase Orders

Review and confirm the Purchase Order to generate the incoming receipt operation. Confirmation reserves the procurement process and creates the warehouse receipt for further inventory and quality processing.

Path :- Inventory → Operations → Receipts

Open the incoming receipt generated from the Purchase Order to begin receiving products. The receipt displays product quantities and the warehouse operation before quality inspection.

Path :- Inventory → Operations → Receipts → Quality Checks

Generate quality inspections for received products. The system creates quality check records according to configured control points before products are moved into stock.

Path :- Quality → Quality Control → Quality Checks

Review all quality inspection records created for the receipt. Users can monitor inspection status, responsible team, products, and pending quality operations.

Path :- Quality → Quality Control → Quality Checks

Open an individual quality inspection to review product details and perform the required quality validation before accepting or rejecting the received products.

Path :- Quality → Quality Control → Quality Checks

Record inspection results by specifying accepted quantities, rejected quantities, and quality decisions. These results are automatically used for GRN reporting and vendor evaluation.

Path :- Inventory → Operations → Receipts

Review the receipt after completing quality inspections. The receipt reflects inspection progress and allows users to continue warehouse processing based on inspection outcomes.

Path :- Inventory → Operations → Receipts

Verify the received quantities before validating the receipt. Products that successfully pass inspection are prepared for transfer to warehouse stock.

Path :- Inventory → Operations → Receipts

Validate the incoming shipment to complete the receiving process. Approved products continue through the warehouse workflow while rejected products remain available for further processing.

Path :- Inventory → Operations → Receipts

Move rejected products to the configured Quality Rejection location for further review, vendor return processing, or corrective actions.

Path :- Inventory → Operations → Receipts

Monitor the receipt after product movement and verify approved and rejected quantities before initiating vendor return operations.

Path :- Inventory → Operations → Receipts → Return

Create a Return to Vendor operation for rejected products. Users can specify return quantities before generating the outbound return transfer.

Path :- Inventory → Operations → Returns

Process the vendor return transfer and send rejected products back to the supplier while maintaining complete inventory traceability.

Path :- Inventory → Operations → Returns

Review the generated return transfer, including returned products, quantities, and destination vendor, before validating the operation.

Path :- Inventory → Operations → Returns

Validate the vendor return transfer to complete the return process. Returned quantities are automatically considered in the GRN report.

Path :- Inventory → Operations → Receipts → Add Line (Lot/Serial Selection)

Select the appropriate Lot/Serial Number for the received product during the receipt process. The popup displays the On Hand and Available quantities for each lot in the selected location, helping users choose the correct batch while maintaining accurate inventory traceability and quality control.

Path :- Inventory → Operations → Returns → Return Transfer

Review the completed Return to Vendor transfer after validation. The transfer status changes to Done, confirming that the rejected products have been successfully returned to the supplier. The completed return is automatically considered during Goods Receipt Note (GRN) reporting and vendor performance evaluation, ensuring accurate procurement and quality records.

Path :- Purchase → Purchase Orders → Open Purchase Order → GRN Report

Open the GRN Report wizard from the Purchase Order and configure the reporting period, report type, and reporting options. Users can include Quality Rejection Details and Return to Vendor information before exporting a detailed Goods Receipt Note report in Excel format.

Path :- Purchase → Purchase Orders → GRN Report → Export GRN Report (Excel)

Review the exported Detailed Goods Receipt Note (GRN) Excel Report, which consolidates vendor information, purchase order details, product and lot/serial information, receipt dates, approved quantities, rejected quantities, return quantities, rejection reasons, and grand totals. The report provides a complete overview of goods receipt activities for procurement analysis, quality tracking, and audit purposes.

Path :- Purchase → Purchase Orders → Open Purchase Order → GRN Report

Open the GRN Report wizard and select the Vendor Rating report type to evaluate supplier performance. Specify the reporting period and export the report to Excel, where vendor ratings are calculated using configurable metrics such as Quality, Fulfillment, Expected Arrival, and Service performance.

Path :- Purchase → Purchase Orders → GRN Report → Export GRN Report (Excel)

Review the exported Vendor Rating Excel Report, which provides a comprehensive evaluation of supplier performance. The report includes vendor details, purchase orders, ordered, received, approved, rejected, and returned quantities, along with fulfillment percentage, quality score, expected arrival performance, overall vendor rating, and vendor classification. It also displays the weighted rating formula used to calculate the final performance score, enabling informed supplier assessment and procurement decisions.

Path :- Purchase → Reporting → GRN Report

Access the centralized Goods Receipt Note (GRN) Report from the Purchase Reporting menu to analyze procurement activities and supplier performance. From this menu, users can generate both Detailed GRN Reports and Vendor Rating Reports with configurable reporting options, quality inspection details, return information, and Excel export support for comprehensive procurement analysis

Path :- Purchase → Reporting → GRN Report

Configure the Goods Receipt Note (GRN) Report by selecting the reporting period and applying optional filters such as Purchase Orders, Vendors, and Products to generate targeted procurement reports. Choose between Detailed Report and Vendor Rating report types, and optionally include Quality Rejection Details and Return to Vendor information for a comprehensive analysis of goods receipt and supplier performance.