Go to Settings → Tender Management, enter your free Groq API key and your system is ready to read any tender PDF automatically.

Open a new tender and upload your PDF file. The system reads it and fills all fields automatically — no manual typing needed.

Upload the GeM PDF and within seconds — Tender ID, Portal, Category, Deadline, Organisation and Department are all filled. Every change is logged automatically on the right side.

Click Create RFQs, filter vendors by tier or tags, add vendors manually — then send purchase quotations to all of them in one single click.

All matching vendors appear with their email, phone and location. Remove anyone not needed and click Create RFQs — done in seconds.

All vendor quotations are created and linked to the tender. The RFQ count button on top shows how many quotes are active. Tender moves to Under Evaluation automatically.

View all RFQs for this tender together — vendor name, status, total amount and expected delivery date visible at a glance. No need to search in Purchase separately.

All vendor prices for the same product shown in one table — quantity, unit price and total side by side. Click Choose next to the best price to select that vendor.

Selected vendor row turns green instantly. Acme Corporation at $10 per unit is chosen as the lowest bidder — clear visual confirmation with one click.

The chosen RFQ P00015 is now shown as Selected RFQ / Vendor on the tender. Tender is ready to be submitted for result.

Click Apply to confirm which quote you are submitting for this tender. Option to apply without a PO is also available. Simple one-screen confirmation.

Tender moves to Applied stage. Action buttons — Submit for Result, Mark Won, Mark Lost — are shown. Full history of every change is visible in the activity log.

After submitting the bid, tender moves to Waiting for Result. Only Mark Won and Mark Lost buttons are visible — keeping the process simple and focused.

Mark Won and a Sale Order is created automatically. SO number S00021 is linked directly on the tender. No manual order creation needed.

The auto-created Sale Order has the customer, delivery address and all products pre-filled from the tender. Just confirm and send — no data entry required.

Set EMD Required = Yes and enter the amount — accounting entry is created automatically. EMD amount $200, refund date May 30 and bank journal all tracked from the tender itself.

When lost, enter the reason, winner company name, winner price (L1 rate) and notes. This data is saved for future bid improvement and competitor price analysis.

Lost Analysis report groups all lost tenders by loss reason. Winner name, winner price and assigned person all visible in one report — use it to bid smarter next time.