$ 594.80
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Inventory (stock)
• Invoicing (account) • Purchase (purchase) • Discuss (mail) • Contacts (contacts) • Employees (hr) |
| Community Apps Dependencies | Show |
| Lines of code | 3312 |
| Technical Name |
schoolos_purchase_requisition |
| License | OPL-1 |
| Website | https://bbtech.ae/ |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Inventory (stock)
• Invoicing (account) • Purchase (purchase) • Discuss (mail) • Contacts (contacts) • Employees (hr) |
| Community Apps Dependencies | Show |
| Lines of code | 3312 |
| Technical Name |
schoolos_purchase_requisition |
| License | OPL-1 |
| Website | https://bbtech.ae/ |
This is a dependent SchoolOS application. It runs on top of the main SchoolOS app (the unified data model, roles and portals). Get the complete SchoolOS bundle - every module, every portal, every report - in a single license.
| This app: USD 297.38 Complete Bundle: USD 12,500 View Complete SchoolOS Bundle → |
SchoolOS - Purchase Requisition
School purchase requisition with multi-level approval for Odoo 19 - Requisition | Budgets | Multi-Level Approval | RFQ / PO / GRN | 3-Way Matching | Vendor Evaluations
SchoolOS Purchase Requisition brings disciplined school procurement to Odoo 19. Staff raise a purchase requisition with itemised lines, suggested vendors and a budget reference, then route it through a four-level multi-level approval chain - HoD, Principal, Bursar and Super Admin. Approved requisitions convert automatically into purchase orders grouped by vendor, flowing into the standard RFQ / PO / GRN and 3-way matching process. Department budgets, scored vendor evaluations and a full chatter audit trail keep every school purchase accountable on one source of truth.
Who is this for?
- Schools and school groups standardising procurement and spend control
- Heads of Department raising purchase requisitions for their teams
- Principals, Bursars and Super Admins on the multi-level approval chain
- Procurement and finance officers issuing RFQs and purchase orders
- Stores / warehouse staff recording goods receipts (GRN)
- Odoo consultants and developers extending the SchoolOS suite
Key Benefits
Disciplined Purchase Requisition Workflow
A complete school purchase requisition process - itemised lines, urgency, budget reference, multi-level approval, RFQ, PO and goods receipt - on one accountable record.
Four-Level Approval Control
Approvals route through L1 - L4 with per-level group enforcement, so HoD, Principal, Bursar and Super Admin each sign off only at their level.
Automatic PO Creation
On final approval, requisition lines convert into purchase orders grouped per vendor, optionally auto-confirmed - no rekeying into procurement.
Budget & Vendor Accountability
Department budgets warn before overspend, and scored vendor evaluations keep supplier performance visible at renewal time.
Feature Highlights
Purchase Requisition
Raise a purchase requisition with requester, department, branch, justification, urgency and a budget line, plus itemised requisition lines.
Requisition Lines
Each line carries product, description, quantity, estimated unit price, suggested vendor and an optional "capitalize as asset" flag.
Multi-Level Approval
A four-stage approval chain (L1 - L4) with per-level approval groups for HoD, Principal, Bursar and Super Admin.
Approval Audit Log
Every decision is recorded on a requisition approval record with level, approver and timestamp, and posted to chatter.
RFQ / PO / GRN
Approved requisitions become purchase orders that flow into the standard RFQ → PO → goods receipt (GRN) and 3-way matching process.
Vendor-Grouped POs
One purchase order is generated per distinct suggested vendor, with optional auto-confirm to skip the RFQ stage.
PO Back-Link
Each generated purchase order links back to its source requisition, school branch and department for full traceability.
Department Budgets
Track budgets by department and academic year with allocated, spent, remaining and utilisation % over a valid-from / valid-to window.
Budget Guardrail
A soft check warns in chatter when a requisition would push its matched budget over allocation - switchable to a hard block by config.
Vendor Evaluations
Score vendors on delivery, quality, price, responsiveness and compliance for a weighted overall rating and re-engagement recommendation.
Locked After Approval
Approved, PO-issued, received and closed requisitions are read-locked from business edits unless reset to draft by an administrator.
Enforced Rejection Reason
Rejections require a written reason, captured with the rejecting user and timestamp and posted to the requisition chatter.
End-to-End Workflow
1 | A requester raises a purchase requisition with department, branch, urgency, budget line and itemised lines (product, qty, price, suggested vendor) |
2 | The requisition is submitted and enters the multi-level approval chain |
3 | HoD (L1), Principal (L2), Bursar (L3) and Super Admin (L4) approve at their level; a budget warning fires if allocation would be exceeded |
4 | On full approval, purchase orders are auto-created grouped per vendor (optionally auto-confirmed) and linked back to the requisition |
5 | Procurement issues the RFQ / PO; stores record the goods receipt (GRN) and finance runs 3-way matching against the vendor bill |
6 | After delivery, the vendor is scored in a vendor evaluation and budget utilisation updates for the department |
Screenshots
Role-Based Experience
Requester (HoD / Staff)
Raises and submits purchase requisitions with lines, suggested vendors and budget references.
Approver (Principal / Bursar)
Approves or rejects at their assigned level, sees budget warnings and provides rejection reasons.
Procurement / Stores
Works the generated RFQs and POs, records goods receipts and confirms 3-way matching.
Administrator / Super Admin
Gives final L4 sign-off, manages budgets and vendor evaluations and unlocks records when needed.
Reports & Dashboards
- Requisition list grouped by state, department, branch and urgency with filters
- Per-requisition approval log (level, approver, decision, timestamp)
- Budget register by department and academic year with allocated, spent, remaining and utilisation %
- Vendor evaluation list with weighted overall score, rating and recommendation
- Purchase orders traced back to their source requisition, branch and department
- Standard Odoo RFQ / PO / GRN and 3-way matching reporting via the purchase, stock and account apps
- XLSX exports across every requisition, budget and vendor-evaluation list view
Integrates with SchoolOS
This application is part of the SchoolOS suite and requires the main SchoolOS application (the unified data model, roles and portals). SchoolOS - Purchase Requisition plugs into the same student / staff / academic records and the Student / Teacher / Parent / Manager portals, so every action updates one source of truth and role-based access is enforced consistently. Get the complete suite here:
Technical Quality
- Role-based and record-rule access control
- Multi-school and multi-curriculum ready
- Portal-ready (Student, Teacher, Parent, Manager)
- Dashboard-ready with KPI tiles
- Report-ready (PDF + XLSX)
- Clean, extendable Odoo 19 architecture
- Runs on Odoo Community and Enterprise
- Deploy on Odoo.sh or on-premises
Customisation, Implementation & Mobile Apps
Customisation & Implementation: Binary Bridge Technology Services provides full customisation, configuration, data migration, training and on-the-ground implementation for SchoolOS. To scope your rollout, contact us at odoo@bbtech.ae or WhatsApp +971 56 128 6321.
Native iOS & Android mobile apps for all SchoolOS portals are available as a separate add-on (not included in the suite license). See the main SchoolOS listing for mobile-app pricing and options.
Built for GCC & international schools
SchoolOS is a unified school-management platform for the Gulf and international K-12 market - multi-curriculum (CBSE | IB | British | American | MOE | Cambridge), multi-school and multi-currency, with Arabic / RTL interfaces and an optional Hijri calendar. It runs entirely on Odoo 19 Community or Enterprise, on Odoo.sh or on-premises, with full Odoo accounting built in. Built and tested for GCC schools - and fully usable by any school worldwide.
Why SchoolOS vs the alternatives
How an integrated, GCC-ready Odoo suite compares with a generic SIS or a stack of spreadsheets and point tools.
| Capability | SchoolOS | Generic SIS | Spreadsheets / point tools |
|---|---|---|---|
| Single unified student / staff record across every module | ✓ | - | - |
| Multi-school & multi-company scoping with record rules | ✓ | partial | - |
| Role-based Student / Parent / Teacher / Admin portals | ✓ | partial | - |
| Fees & accounting that post to Odoo | ✓ | - | - |
| Arabic / RTL interface + Hijri calendar option | ✓ | - | - |
| Runs on Odoo 19 Community & Enterprise | ✓ | partial | n/a |
| Multi-curriculum (CBSE / IB / British / American / MOE) | ✓ | partial | - |
| One vendor, one stack, audited ISO processes | ✓ | - | - |
Frequently asked questions
About Binary Bridge
Binary Bridge Technology Services is an Odoo implementation and product partner based in the United Arab Emirates. We have delivered solutions across 36+ industries, implemented for 256+ clients, and bring 10+ years of Odoo ERP implementation and development experience. Every engagement follows audited quality and data-security processes.
Ready to bring your school online?
Talk to Binary Bridge for implementation, customisation and on-the-ground rollout support - or get the Complete SchoolOS Bundle now.
Also included in this app
More capabilities that ship in this module - all part of the one SchoolOS licence.
- Optional auto-confirm - approved requisitions become confirmed purchase orders in one step
- Calendar views for requisitions by required-date and for vendor evaluations
- PO smart button shows live order count and jumps to all POs raised
This app is sold only as part of the complete SchoolOS bundle
Every SchoolOS module is built on the shared SchoolOS core and works together as one system - installed on its own, a single app has limited use. To get the full, integrated value, purchase the complete SchoolOS suite (one unified licence, USD 12,500) rather than this module alone.
Get the Complete SchoolOS Suite →Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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