Vietnam - Meal Order Payroll with Accounting

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Odoo

$ 656.42

v 16.0 Third Party
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Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Time Off (hr_holidays)
• Calendar (calendar)
• Employees (hr)
• Discuss (mail)
• Employee Contracts (hr_contract)
• Invoicing (account)
Community Apps Dependencies
Lines of code 20963
Technical Name l10n_vn_viin_hr_payroll_meal_account
LicenseOPL-1
Websitehttps://viindoo.com/apps/app/16.0/l10n_vn_viin_hr_payroll_meal_account
Versions 16.0 15.0
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Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Time Off (hr_holidays)
• Calendar (calendar)
• Employees (hr)
• Discuss (mail)
• Employee Contracts (hr_contract)
• Invoicing (account)
Community Apps Dependencies
Lines of code 20963
Technical Name l10n_vn_viin_hr_payroll_meal_account
LicenseOPL-1
Websitehttps://viindoo.com/apps/app/16.0/l10n_vn_viin_hr_payroll_meal_account
Versions 16.0 15.0

Problem

Many businesses support part of the meal order expense for their employees. However, keeping track of those expenses can make mistakes, especially when done manually.

The accounting needs to sort out the amount the employee has to pay (deduction from the salary), and the amount the company has to pay (becoming the company's expense).

Solution

This module sets the default accounting account for the salary rule Total deduction for meal orders according to Vietnamese accounting standards.

Key features

In the salary rule Total deduction for meal orders form, at the Accounting tab, the system will automatically display more default information including

  • Debit Account: 3341 Payables to staff
  • Credit Account: 1388 Others

Editions Supported

  1. Community Edition

Installation

  1. Navigate to Apps.
  2. Search with keyword l10n_vn_viin_hr_payroll_meal_account.
  3. Press Install.

Instruction

Instruction video: Vietnam - Meal Order Payroll with Accounting

General Settings

After installing, the Payroll app will set the default accounting information for the salary rule Total deduction for meal orders according to Vietnamese Accounting Standards.

Navigate to Payroll > Configuration > Salary Rules, remove the default filter, select the salary rule Total deduction for meal orders and navigate to tab Accounting, check Generate Journal Item will show more default information including:

  • Debit account: 1388 - Others;
  • Credit account: 3341 - Payables to staff.
Add default accounting account for Total deduction for meal orders rule

Usages

Accounting occurrences

Assuming, the enterprise organizes meals together but only supports employees with part of the price, at the end of the month the company will pay off the debt to the meal vendor and the employee will have to refund a part to the company by deduction from salary.

For example:

  1. 1 day employee salary: 200.000đ

  2. Meal: 50.000đ ( Company pays: 30:000đ, employee pay: 20.000đ)

    Accounts payable to vendors and receivables from employees:

    • Debit 642: 30.000 VND
    • Debit 1388: 20.000 VND
    • Credit 331: 50.000 VND

    Accounts meal deductions:

    • Debit TK 3341: 20.000 VND
    • Credit TK 1388: 20.000 VND

Steps to operate on the software

Create a meal order

The person in charge of the meal will navigate to HR Meal > Meal Orders > Create to create Meal Orders , at Order Details tab, you declare the amount the employee will pay.

Meal Orders

After completing the information click Confirm. The meal manager checks the information and proceeds Approve meal orders to finalize the number of meals delivered to the supplier.

Create a payslip and confirm

After checking the information on the payslip and confirming it, the employee will have the meal deducted right on the payslip.

Meal deduction on payroll

At the same time, the system will generate a draft accounting entry for this payslip. Switch to Accounting Information tab, select Journal Items to view details.

Accounting entries to account for meal deductions 
Odoo Proprietary License v1.0

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