Employee documents, filed in the document system
Documents attached to employees and departments, visible from the employee record and managed with the rules, workspaces and access of the Documents app.
Documents - HR (technical name viin_document_hr) is an Odoo 17.0 app for Odoo Community and Odoo Enterprise and Viindoo Cloud, built for hr officer, employee, compliance, manager.
At a Glance
The facts of Documents - HR, version 0.1.1, in one place. Published by Viindoo.
How It Works
Two screens.
On the employee
The count and the list, on the record HR already opens.
In the document system
The same files, with workspaces, tags and rules around them.
What You Get
Employee and department documents in the Documents app
A document count and list on the employee record
Workspaces, tags and rules from the document system
Access controlled separately from the employee record
Works with the wider Viindoo document layer
Existing attachments keep working
More Screens
Everything below was taken on a database seeded with real business data, on this series - not a mock-up and not a screenshot from an older version.
Documents
What This App Does Not Do
Read this before you buy. Everything below is something the app deliberately leaves to another app or to you.
Documents with a validity date are Employee Documents, a different module.
They keep working; filing them is a deliberate move.
Which is the point - separate from the employee record.
That is the half it bridges to.
Works Well With
Apps from the same stack, built to fit this one:
Who Should Use Documents - HR?
HR officer
Files a contract where it can be found again.
Employee
Sees their own documents where they expect them.
Compliance
Restricts sensitive files without restricting the record.
Manager
Finds a certificate without asking HR.
Frequently Asked Questions
What does Documents - HR do?
Documents attached to employees and departments, visible from the employee record and managed with the rules, workspaces and access of the Documents app.
What does Documents - HR not do?
It does not track expiry. Documents with a validity date are Employee Documents, a different module. It does not migrate old attachments. They keep working; filing them is a deliberate move. Access is the document system's. Which is the point - separate from the employee record. It needs the Documents app. That is the half it bridges to.
Who is Documents - HR for?
HR officer: Files a contract where it can be found again. Employee: Sees their own documents where they expect them. Compliance: Restricts sensitive files without restricting the record. Manager: Finds a certificate without asking HR.
Which Odoo version and editions does it support?
Odoo 17.0 - Odoo Community, Odoo Enterprise, Viindoo Cloud. Upgrades to a newer Odoo series are a separate purchase for that series.
What does it depend on?
It installs on top of: viin_document, hr. Odoo installs them with it.
How do I set it up?
Two screens.
What works well with it?
Document Management (viin_document): The filing system itself. Employee Documents (to_employee_documents): Papers with issue and expiry dates. Payroll Documents (viin_document_hr_payroll): Payslips and payroll files.
Can I try it before buying?
Yes - the Live Preview button at the top of this page opens the module's own screen on a working database.
How do I get support?
Write to apps.support@viindoo.com with your Odoo version and the technical name viin_document_hr; pre-sales questions go to sales@viindoo.com.
See Documents - HR in Action
Employee documents, filed in the document system
Need help with Documents - HR?
For questions, implementation support, or consulting services, contact Viindoo.
Pre-Sales & Partnership
sales@viindoo.comWhen contacting us, please include:
- Odoo/Viindoo version (Odoo CE / Viindoo Editions).
- Number of users and business scope.
- Other modules currently in use.
Technical Support
apps.support@viindoo.comFor faster troubleshooting, please provide:
- Order number or app reference.
- Odoo/Viindoo version & edition.
- Steps to reproduce the issue.
- Screenshots/logs if available.
Upgrades to a newer Odoo series are a separate purchase for that series.
Technical Requirement
Changes log
0.1.1 - Latest on the 17.0 line
- Departments as well as employees carry their documents.
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Employees (hr)
• Discuss (mail) |
| Community Apps Dependencies | Show |
| Lines of code | 8411 |
| Technical Name |
viin_document_hr |
| License | OPL-1 |
| Website | https://viindoo.com/apps/modules/17.0/viin_document_hr |
Installation
- Navigate to Apps.
- Search with keyword viin_document_hr.
- Press Install.
Instruction
Instruction video: Documents - HR Contract
Concepts
- Document Generation Rule: A rule to link the Documents app with other apps in the system. This rule allows attachments from apps in the system and can be stored in the Documents app for centralized management.
Usages
- After installing the module, navigate to Documents > Configuration > Document Generation Rule and you will see a rule that automatically generates documentation for the generated HR document.
- Next, navigate to Employees > Select any employee or create a new employee > Attach an attachment on the employee view.
- To view attached documents on the employee view, Go to Documents > Documents > Select the Employee Document. The attached documents will be displayed here.
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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