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Oil ERP Contract Management

by
Odoo
v 19.0 Third Party 14
Download for v 19.0 Deploy on Odoo.sh
Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Discuss (mail)
• Invoicing (account)
• Maintenance (maintenance)
• Project (project)
• Purchase (purchase)
• Contacts (contacts)
• Inventory (stock)
Community Apps Dependencies
Lines of code 18208
Technical Name oil_erp_contract
LicenseLGPL-3
Websitehttps://www.cybrosys.com
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Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Discuss (mail)
• Invoicing (account)
• Maintenance (maintenance)
• Project (project)
• Purchase (purchase)
• Contacts (contacts)
• Inventory (stock)
Community Apps Dependencies
Lines of code 18208
Technical Name oil_erp_contract
LicenseLGPL-3
Websitehttps://www.cybrosys.com
Supports: Community
Availability: On Premise Odoo Online Odoo.sh
Oil & Gas Contract Management

Contract Management Pillars

Why Oil & Gas Contract Management?

Controlled Lifecycle

Move every contract through Draft, Confirmed, Billed, Expired, and Cancelled with state-aware buttons that block actions when a related lease is no longer active.

Project, Reservoir, or Equipment

A single radio selector binds the contract to exactly one operational target — a well-tracked oil and gas project, a reservoir, or a piece of equipment.

One-Click Vendor Bill

The Create Bill button generates a vendor bill with the right partner, amount, currency, and analytic distribution, then auto-marks the contract Billed when the bill is posted.

Automatic Expiry

A daily cron sweeps draft and confirmed contracts past their end date into Expired and posts a chatter note — no stale agreements lingering on active records.

Module Activation
Contract Management settings and Configuration menu

Enable Contract Management and Open the Contracts Menu

In Settings > Oil ERP > E&P Operations, tick Contract Management to install the module. Once active, Configuration > Procurement > Contracts becomes available as the dedicated entry point for the full vendor contract list.

Draft Contract
Contract form in Draft state with Confirm button

Create a Contract in Draft and Bind It to a Target

Pick the Vendor/Contractor, set the Lease Agreement, Contract Amount, Start Date, and End Date, then choose the Select Type radio — Project, Reservoir, or Equipment — to bind the contract to exactly one operational record. The Confirm button moves the record from Draft to Confirmed once everything checks out.

Confirmed Contract
Confirmed contract showing Create Bill button

Generate a Vendor Bill from the Confirmed Contract

Once the contract is Confirmed, the Create Bill button replaces Confirm. Clicking it generates a draft vendor bill prefilled with the vendor, amount, currency, and the analytic distribution of the linked project — and a chatter note records the state transition.

Auto-Generated Vendor Bill
Auto-generated vendor bill linked to the contract

Review the Vendor Bill Linked Back to the Contract

The generated bill carries a single invoice line — Contract Payment for CON/XXXX/XXXX — at the contract amount, with the project’s analytic account already attached. The breadcrumb keeps the contract one click away, and posting the bill flips the contract to Billed automatically.

Project Smart Button & Contract Type
Project Oil & Gas Details with Contracts smart button and Contract Type dropdown

Open Contracts from a Project and Tag the Commercial Type

The Contracts smart button on the project form opens every contract bound to that project, and the Oil & Gas Details > Commercial & Contract block exposes the Contract Type dropdown — Production Sharing Contract, Concession, Service Contract, or Joint Venture — alongside license and working-interest fields.

Contract Lifecycle

Move every contract through Draft, Confirmed, Billed, Expired, and Cancelled with state-aware buttons (Confirm, Create Bill, Cancel, Set to Draft) shown only when valid.
Single Target Selector

The Select Type radio binds the contract to exactly one of Project, Reservoir, or Equipment — and validation enforces the matching record is filled before save.

Lease Agreement Link

Each contract attaches to an active Lease Agreement; confirmation is blocked if the lease is no longer active, and an Expiry Warning banner surfaces lease expiry directly on the form.
One-Click Vendor Bill

Create Bill generates a vendor bill with vendor, amount, currency, and the analytic distribution of the linked project — and the bill links back via a stat button on the contract.

Auto-Bill State Transition

When the linked vendor bill is posted, the contract auto-flips from Confirmed to Billed — the accounting team’s normal workflow drives the contract state.
Daily Expiry Cron

A scheduled action sweeps every draft and confirmed contract past its End Date into Expired and posts a chatter note for traceability.

How is a contract linked to operations?
Use the Select Type radio to choose Project, Reservoir, or Equipment — only the matching record field appears, and validation enforces that exactly one operational target is filled before save.
Can I reset an expired or cancelled contract?
Yes. Use the Set to Draft button — only visible on Expired or Cancelled contracts — to roll the record back so the dates or amount can be corrected without duplicating it.
Why is the Confirm action sometimes blocked?
If the contract references a Lease Agreement that is not in the Active state, confirmation is rejected with a user error. The expiry warning banner on the form points out which lease is the problem.

Release 19.0.1.0.0

1st April, 2026 - Add: Initial commit

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